Administrative Assistant - Lexington, United States - ITAC

ITAC Lexington, United States

3 weeks ago

Description

Job Description

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.

ITAC's purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company's growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.

We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you've come to the right place. At ITAC, you'll be part of a collaborative team that works hard to make life better. For more information, visit

The Administrative Assistant is expected to apply accepted documents control, business, project, administrative, and human resource procedures. Tasks will have clear and specified objectives; however, some work will be self-directed. The Administrative Assistant will be required to review the details of each completed task to ensure that his/her work is error free. Task assigned may vary as needed for assigned operating unit/department. Additional responsibilities may include, but are not limited to the following:

Office Support – may vary as needed for assigned operating unit

Day to day office support.
Plan holiday and events.
Set up meeting room and order / pick up breakfast or lunches.
Clean up and maintain all rooms.
Onboard of new hires including IT setup and gathering information needed by Employee Services/HR.
Create new files (physical and electronic as needed).
Travel arrangements for employees.
Arrange/scheduling of internal training.
Order/maintain office supplies.
Order/maintain break room supplies.
Ensure ITAC vehicle maintenance up to date.
Greet office visitors and/or coordinate visits.
Maintain print room area and equipment, including contacting/scheduling equipment vendors regarding maintenance issues and meter readings.
File project documents in SharePoint, Procore, servers.
Knowledge of operation of printing and copying systems.
Track employee timesheets and enter time into Penta.

Requirements

High School degree required.
MUST HAVE PREVIOUS OFFICE CONSTRUCTION EXPERIENCE. (ELECTRICAL EXPERIENCE PREFERRED)
Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint)
Proficiency in Outlook (Email, Calendar, Scheduling Meetings)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
Maintain a clean, neat and tidy work space.

Benefits

From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life's challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as

Health, Vision, and Dental Insurance
401k & ESOP
Life Insurance
Short & Long-Term Disability
Sick Time Off
Paid Time Off
Paid Holidays
Employee Assistance Program
Wellness Program

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