Executive Assistant @ Weaver High - Hartford, United States - Hartford Public Schools
Description
**POSTING NUMBER: NPOSTING DATE:
May 8, 2024
CLOSING DATE:
May 21, 2024
POSITION:
Executive Assistant
REPORTS TO:
Principal
LOCATION:
Weaver High School
PRIMARY FUNCTION:
Performs administrative and clerical duties of a confidential and responsible nature requiring knowledge of internal and district wide systems policy and procedures in a school environment.
TYPICAL DUTIES AND RESPONSIBILITIES:
- Compose or transcribe from rough draft correspondence, memoranda and school bulletins.
- Assistant with maintenance of principal's calendar of meetings and school events.
- Arrange for substitute teacher coverage through automated callin service. Monitor proper sign in procedures and assignment area.
- Process payroll for staff.
- Oversee the maintenance of all staff attendance via Frontline.
- Assist the monitoring of student attendance and input into system computer; maintain class size counts or delegate to staff member.
- Monitor paraeducators coverage in required classrooms; report findings to principal on a daily basis.
- Oversee the development and/or maintenance of field trip logs; requests for approval, recording of activity, forwarding to appropriate departments.
- Greet visitors, answer and screen calls in a professional manner and assist staff.
- Develop and/or maintain fire drill log.
- Develop and/or maintain a monthly log of suspensions; notifying parents accordingly.
- Perform other clerical and/or administrative duties as required by the principal.
- Responsible for overseeing financial systems (Student Activity, Requisitions (ereq and orders) and Grants)
- Assist Principal with maintaining school budget and contracts as needed.
- Attend Professional Learning training as requested during work hours.
SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:
- Knowledge of financial reconciliation principles and practices.
- Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.
- Ability to establish and maintain effective relationships with staff.
- Ability to exercise professionalism in dealing with the public, students, and staff.
- Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.
- Ability to make basic arithmetical computations with speed and accuracy.
- Must possess a high school diploma or GED supplemented by business courses.
- Ability to work under stressful conditions and work within difficult time constraints.
- Ability to work effectively with diverse groups.
- Must possess a high school diploma or GED equivalency with at least three years of responsible clerical experience, preferably in a school environment.
REQUIREMENTS:
SALARY AND TERMS OF EMPLOYMENT:
Salary in accordance with Hartford Federation of School Secretaries, Salary Grid , $48,652-$65,259. Twelve
- month work year. Non-certified.
EVALUATION:
Evaluations are conducted annually.
UNION AFFILIATION:
The Hartford Federation of School Secretaries (HFSS)
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