- Flexible schedule, must be able to be in the office up to 2-3 days/week.
- Experience required, preferably supporting a Commercial organization in the pharma industry.
- Schedule and coordinate meetings with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms, travel etc.)
- Provide support to company visitors.
- Support the President of Sintetica US, by organizing calendar, booking travel and accommodations, logistics etc.
- Responsible for coordinating sales conferences, meeting schedules, working with host organizations for exhibit space etc.
- Cover the reception desk and reply to email, telephone, or face-to-face inquiries.
- Answers phone calls, schedules meetings, and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports the team by performing tasks related to organization and strong communication.
- Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
- Maintain office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies.
- Submit and reconcile expense reports.
- Maintain the contact list and receive, sort, and distribute the mail.
- Greet and assist visitors and business partners during the office visit.
- Implement clerical duties and administrative processes.
- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication
- High school diploma or equivalent education required.
- BA/BS degree required.
- 3 years of administrative assistant experience preferred.
- Excellent communication skills
- Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat
-
Training for Office Management Clerk
2 weeks ago
Skyline Enterprises Princeton, United StatesTraining as a Management Assistant (m/f/d) at Princeton · We, HaWe GmbH, are a growing and owner-managed company offering a wide range of services in the areas of customer service, maintenance and repair, as well as refurbishment and modernization of air conditioning, ventilation ...
-
Office Manager
1 week ago
Trimble Princeton, United States Full timeTrimble Maps is actively seeking an organized, high energy, efficient Office Manager with strong administrative skills, positive friendly demeanor, professional presence and ability to operate independently. · The Office Manager is responsible for a variety of administrative supp ...
-
Project Manager for Group Finance Back Office
2 weeks ago
Infinity Technologies Brook, United StatesE.ON SE | Permanent | Part-time or Full-time · E.ON is one of the largest European operators of energy networks and infrastructure, as well as a provider of innovative energy solutions. Our employees are constantly working to build a carbon-free, digital energy world and provide ...
-
Office Manager
3 weeks ago
TK-CHAIN LLC Princeton, United StatesJob Description · Job DescriptionLocation: Princeton, New Jersey · Responsibilities Include, But Are Not Limited To · Onboarding and offboarding of employees · Conduct employee evaluations and implement performance plans · Employee relations- including investigations, termination ...
-
Office Manager/Bookkeeper
6 hours ago
SNI Companies Princeton, United StatesJob Description · A technology company in Mercer county has an opportunity for an Office support large scale projects and daily operations · The role supports management and has significant growth potential based on business leadership skills. · The company is a Technology Cons ...
-
Director, Office of Travel Management
5 days ago
Sun Pharma (Taro Pharma) Princeton, NJ, United StatesHead of Clinical Data Management · Biostatistics and Data Management · This position reports to Head of Biostatistics and Data Management (BDM) within Research and Development (R&D) Department at SPARC. Main responsibilities will include effective leadership, planning and overs ...
-
Office Manager
2 weeks ago
Apex Dynamics Glen Gardner, United StatesThe world of construction in your organizing hands. Is that not possible? Then you don't know BAL yet. Without really good organization, communication, documentation, and logistics, nothing works in our work. More than 130 major construction projects in over 35 years, based on de ...
-
Manager Project Management Office
3 weeks ago
FirstPRO Princeton, United StatesfirstPRO is seeking a dynamic PMO Manager with a strong background in Program Management to join our client located in Princeton, NJ Area. This role is a long-term consulting opportunity and has a hybrid work model which requires 3 days onsite. The ideal candidate will have 5 yea ...
-
Office Manager I Community Practice
2 days ago
Pennsylvania Medicine Plainsboro, United StatesPenn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, ...
-
Office Management Employee
2 weeks ago
Skyline Solutions Plainfield, United StatesAbout the Company · Our strengths at a glance: Professional and efficient support for customers and users from consultation to installation, maintenance, and repair. Highest priority for quality and safety. Individual solutions with a very good price-performance ratio. Reliable p ...
-
Training as a clerk for office management
2 weeks ago
Atlas Dynamics Flagtown, United StatesTraining as a Management Assistant (m/f/d) in Flagtown · We are a traditional craft business in the field of roller shutters, doors, and sun protection and place great importance on delivering clean and professional work. · We are currently looking for motivated and high-perform ...
-
Skyline Solutions Princeton, United StatesWe are looking for you to join the School Administration Office of the state capital Stuttgart. The position is part-time (60%) and permanent. An increase of an additional 40% is possible on a temporary basis. · The School Administration Office, with over 900 employees, fulfills ...
-
Project Controller
2 weeks ago
Phoenix Industries Princeton, United StatesCreating Fascinating Work: Your Responsibilities · As a business partner, you will be responsible for all commercial requirements in the project and act as a sparring partner for project managers. You will also serve as a business partner for product line managers in the developm ...
-
Sales Representative
2 weeks ago
Nebula Ventures Princeton, United StatesKBE Elektrotechnik GmbH is a leading manufacturer of cables and wires for the growth markets of our time, including photovoltaics, e-mobility, automotive, and household appliances. As a highly successful company, we employ around 230 employees at our locations in Germany and Tuni ...
-
Horizon Ventures Princeton, United StatesAbout the Company · Since 1992, we have been known for our reliable processing of card payments at payment terminals. As an authorized girocard network operator, we primarily handle technically demanding niche markets such as gas stations and unattended terminals in vending machi ...
-
Radiant Technologies Princeton, United StatesPrinceton is looking for a SAP Application Support Specialist in the financial sector (m/f/d) in Munich. This is a junior level position with opportunities for growth. The ideal candidate will have experience in IT and a strong understanding of SAP modules in the finance field. R ...
-
Executive Admin and Office Manager
1 week ago
Sintetica US Princeton, United States**Executive Admin and Office Manager - Sintetica US** · Sintetica US, Princeton, New Jersey, On site / Flexible · Full-time · employees - Pharmaceutical Manufacturing · **About the job**: · Founded in 1921 and headquartered in Mendrisio (Switzerland), Sintetica's mission is to co ...
-
Nebula Ventures White House Station, United StatesAs a White House Station, you will be responsible for communicating with customers and colleagues, managing documents, and using computer systems. This apprenticeship offers a diverse range of tasks in the field of business. · During your training, you will learn how to organize ...
-
Businesswoman/Businessman for Office Management
2 weeks ago
Titan Industries Princeton, MO, United States Freelance**You should become a Kauffrau/-mann für Büromanagement in Princeton, MO if:** · - You want to be the go-to person · - You are good at planning and organizing · - You value regular working hours. · **What does a Kauffrau/-mann für Büromanagement do?** · - You organize the daily o ...
-
Office Manager
3 weeks ago
Kowabunga LLC Cranford, United StatesOffice Manager · Kowabunga LLC is a manufacturer and supplier of material handling products for the Chemical, Pharmaceutical and Flavor & Fragrance industries. · Responsibilities · We are looking for an energetic, detail oriented and organized Office Manager to join our team ou ...
Executive Admin and Office Manager - Princeton, United States - Sintetica US
Description
Job Description
Job DescriptionExecutive Admin and Office Manager – Sintetica US
Sintetica US, Princeton, New Jersey, On site / Flexible
Full-time
employees · Pharmaceutical Manufacturing
About the jobFounded in 1921 and headquartered in Mendrisio (Switzerland), Sintetica's mission is to continuously strive to improve therapies by enhancing its products' formulations and usability for the benefit of clinicians and patients.
We do so in close cooperation with clinical experts, who shape our understanding of their unmet needs and drive our efforts to address them. With this trust and insight, we push the limits of science and technology to make therapies safer for patients and easier to perform. Every year we reliably supply millions of doses of our products across a range of therapeutic classes, including anesthesia and analgesia, while expanding to address further healthcare needs.
In 2022, Sintetica took another important and significant step in its growth strategy as it established its subsidiary Sintetica US, headquartered in Princeton, New Jersey. Sintetica US is uniquely positioned with a strong core business, best in class research and development, high quality Swiss manufacturing, and a valuable pipeline. The company will bring a portfolio of innovative products to US customers and patients.
To strengthen our Sintetica US team at our headquarters in Princeton, NJ, we are currently looking for an Administrative Assistant.
Essential Tasks and Responsibilities
Skills
Requirements
We offer
Full-time permanent position in collaborative working environment and positive culture.
Sintetica promotes diversity and gender equality.
Potential for career growth on an expanding team.
Competitive salary with annual bonus, 401K, Medical, dental and vision benefits.
Powered by JazzHR
bRIwKfB98L
