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    Anticipated Full-Time Office Manager - York, United States - York City School District

    York City School District
    York City School District York, United States

    3 weeks ago

    Default job background
    Full time
    Description
    Position Type:
    Secretarial/Admin Assistants/Office Manager

    Date Posted:
    5/3/2024

    Location:
    Lindbergh Bearcat Cyber Academy

    Date Available:
    07/01/2024

    Closing Date:
    05/17/2024 Experience and Qualifications:
    • High School Graduate
    • Three years secretarial experience required
    • Typing/data entry proficiency
    • Ability to interact with others in a manner that demonstrates professionalism, respect, and dignity
    • Act 34 Clearance, Act 151 Clearance, and FBI Clearance (self-paid)
    • Act 126 & Act 71 Certifications
    • Pre-Employment Drug Screening (self-paid)
    • Application Directly through District Website, Letter of Interest and Resume
    Primary Duties and Responsibilities:
    • Performs general secretarial duties to relieve supervisor of office duties and routines, applying knowledge of specific office practices and routines.
    • Organize and plan work. Complete assignments on own initiative based on brief instructions.
    • Input the building master schedule into the computer and verify the accuracy of the information.
    • Coordinate and manage, along with the building principal/supervisor, the purchase order process.
    • Coordinate and manage, along with the building principal/supervisor, the office/building budget process.
    • Open and scan mail and attach pertinent file data. Compose routine letters and memoranda for supervisor's signature on own initiative or from general verbal instructions.
    • Distribute/collect employee time cards and maintain twelve month clerical employees' vacation schedule and personal days/attendance records.
    • Arrange for substitute coverage for absent staff members. Contact instructional staff and arrange for individual class coverage when substitutes are unavailable.
    • Receive visitors and direct them to proper personnel.
    • Type a variety or letters and reports from written copy and prepare special reports pertinent to Supervisor's responsibilities as directed.
    • Accumulate data and maintain accurate records and files of confidential and other data.
    • Maintain adequate stock of office supplies.
    • Improve existing office methods and procedures, forms and filing systems.
    • Answer telephones, receive and transmit messages, answer questions and transfer calls as required, operate electronic entrance device.
    • Instruct and guide new or lesser-experienced clerical and personnel
    • Operate a variety of office equipment such as computer, typewriter, copier and fax equipment.
    • Manage student attendance, along with an administrator, which includes, but is not limited to communicating with the district attendance officers, and sending first legal notices and citations. (Elementary School)
    • Assist with the administration of medications in as per the guidance of the school nurse. (Elementary School/Alternative School)
    • Registration of all new or transferred students (Elementary school)
    • Coordinates Kindergarten Registration each spring. (Elementary school)
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