Principal Administrative Associate - New York, United States - NYC Careers

NYC Careers
NYC Careers
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New York, United States

1 week ago

Mark Lane

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Mark Lane

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Description

Principal Administrative Associate:


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Principal Administrative Associate:


  • Agency: DEPT OF ENVIRONMENT PROTECTION


  • Posted on: 04/23/2024

  • Job type: Fulltime
Location

NYC-ALL BOROS

  • Title Classification: Exam may be required
Department

Dept of Environment Protection

  • Salary range: $57, $84,

IMPORTANT NOTE:
Only those currently serving as a permanent or probable permanent Principal Administrative Associate will be considered

  • The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the North America, with nearly 6,000 employees.
  • The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment and pumping of sewage and stormwater within NYC's five boroughs. This includes 14wastewater treatment plants, 6 sludge dewatering facilities, collections facilities (96 pumping stations, 4 combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels.
  • The Deputy Commissioner of the Bureau of Wastewater Treatment seeks an Executive Assistant who excels in communication, attention to detail and multitasking in a high paced environment.
Utilizing discretion and sensitivity, the Executive Assistant's responsibilities will include:

  • Executive level administrative support to the Deputy Commissioner, Chief of Staff, and Bureau Senior Leadership Team (SLT).
  • Heavy and complex managing of the Deputy Commissioner's weekly schedule including providing logistics for location, travel time and attendance by supporting SLT members.
  • Set up meetings and manage/reschedule shifting priorities effectively.
  • Serve as a point of contact between the Deputy Commissioner and Bureau Travel/Training Office to ensure smooth logistics for travel and participation in conferences, trainings, and workshops.
  • Liaise with counterpart executive assistants and administrative personnel to facilitate interbureau communication.
  • Coordinate, collect, and organize agenda items for meetings. Ensure materials are available for the Deputy Commissioner's review prior to scheduled meetings.
  • As directed by the Deputy Commissioner and Chief of Staff, disseminate necessary (and often time sensitive) information to bureau staff.
  • Maintain a general knowledge of Bureau operations to request information from, and direct inquiries to, appropriate section/location personnel; requests for information are communicated clearly and effectively.
  • Under direction, create spreadsheets, draft letters and memoranda using Microsoft software. The Executive Assistant will proofread for accuracy, grammar, formatting, and typographical errors; route, track, distribute, and file final signed documents.
  • Perform ad hoc assignments and special projects as necessary.
  • Assist the Deputy Chief of Staff in scheduling tours of bureau facilities, and organizing site visits/events for senior leadership.
  • Support the completion of Mayoral, Agency, and Bureau reports.
  • Coordinate updates to the Bureau SharePoint site; ensure information is reviewed, updated, and posted in a timely fashion.
  • Generally, meet predetermined deadlines for coordinating activities (reports, meetings, workshops, training, etc.).
  • Utilize administrative systems and processes to track commitments and ensure completion milestones.
  • Improve and maintain executive office file storage/management and administrative business processes.
Minimum Qualifications1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

  • An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
  • A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
55a ProgramThis position is also open to qualified persons with a disability who are eligible for the 55-a Program.

Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

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