Administrative Assistant - Phoenix, United States - Sustainability Engineering Group LLC

Sustainability Engineering Group LLC
Sustainability Engineering Group LLC
Verified Company
Phoenix, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
:


Job Title:

Administrative Assistant

Department:

CEO Office

Location:

Phoenix, AZ

Reports To:

Executive Assistant

Summary:

As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office. You will provide essential administrative support to various departments and assist in maintaining an organized and efficient workplace.


Key Responsibilities:


  • Office Support
:


  • Greet and assist visitors, providing a welcoming and professional first impression.
  • Answer and direct phone calls, taking messages when necessary.
  • Manage incoming and outgoing mail and packages.
  • Maintain a clean and organized office environment.
  • Data Entry and Documentation
:


  • Assist in data entry, recordkeeping, and document management.
  • Prepare, format, and proofread documents, reports, and presentations.
  • Maintain and update electronic filing systems.
  • Assist in the creation and distribution of internal communications.
  • Research potential clients and open projects for business development opportunities.
  • Scheduling and Coordination
:


  • Schedule appointments, meetings, and conference rooms.
  • Coordinate travel arrangements for employees, including booking flights and accommodations.
  • Support event planning and organization of meetings and company events.
  • Assist in the preparation of meeting materials and agendas.
  • Administrative Assistance
:


  • Provide general administrative support to CEO Office, Office Management Team and Project Administration Team, as needed.
  • Collaborate with team members on special projects.
  • Order and pick up meals for the CEO and other executives.
  • Deliver and/or pick up documents/packages, drive CEO to meetings as needed.

Requirements:


Qualifications:


  • Possess a general understanding of the land development process.
  • Reliable transportation.
  • High school diploma or equivalent; additional education or training is a plus.
  • Strong communication and interpersonal skills.
  • Excellent organizational and time management abilities.
  • Attention to detail and a high level of accuracy.
  • Ability to maintain confidentiality and handle sensitive information.
  • Adaptability and a willingness to learn.
  • Positive attitude and a proactive approach to tasks.
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