- Generate cost reimbursable, milestones, pay-point, and fixed price invoices.
- Submit invoices electronically using multiple customer systems, including County of San Diego and City of San Diego procurement and inventory systems.
- Coordinate with internal stakeholders, directors, managers, and accounting staff to meet invoicing deadlines.
- Perform unbilled analysis for each invoice created, ensuring all billed costs are reasonable, allocable, and meet contract and/or funder-imposed terms, conditions, or restrictions.
- Interface with external officials to resolve highly technical and complex invoicing problems.
- Support contract management in the preparation and submission of budget adjustments, special invoices, contract amendments, and requests for proposals.
- Maintains a solid understanding of the accounting systems including the underlying financial chart of accounts, departments, sub-systems, and business processes.
- Records data necessary to produce financial reporting or to analyze accuracy of data through query, system reports or working with data specialists.
- Assist in compiling documents for audits; creates schedules as needed.
- Provide analysis and recommendations to inform the organization's monthly, annual, and fiscal year closure and auditing processes.
- Solve problems and recommend changes in policies and procedures to improve the organization's capacity to comply with funding obligations, restrictions, terms and conditions.
- Assist in streamlining and improving efficiencies within the work scope.
- Perform other duties and projects as needed by the organization, the CFO, or the CEO.
- Demonstrate confidentiality, discretion and integrity in financial reporting and communications.
- Other duties as assigned.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 20 pounds at times.
- Operate office equipment and computers with ease.
- High school diploma / bachelor's degree in accounting or finance preferred.
- Three or more (3+) years' direct experience in performing monthly contract reimbursement invoicing in a nonprofit, medical, or social service setting.
- Demonstrated knowledge of GAAP standards for non-profit entities, single audit requirements, and regulations related to the use and allocation of funds from federal, state, or local government.
- Possess a broad, working knowledge of accounting principles, procedures, and internal controls for safeguarding the company assets.
- Possess a high level of initiative, critical thinking skills, and ability to follow through with accuracy and timeliness.
- Excellent computer skills, data entry and software experience with QuickBooks Online, Microsoft Excel, Word, Outlook, and other applicable software applications.
- Familiarity with cloud collaboration tools such as Microsoft Teams, Slack, or Zoom.
- Experience with third party payables systems such as
- Excellent interpersonal and written communication.
- Demonstrated aptitude for building and maintaining collaborative relationships with staff, directors, external stakeholders, and agencies.
- Strong organizational, time management, prioritization skills; ability to work independently with minimal supervision.
- Maintain high level of integrity, confidentiality, ethical standards - assumes personal responsibility for scope of position.
- Recognition of the importance of documentation; proven ability to maintain accurate records in both the cloud and at the office.
- Values continuous learning and a company culture that appreciates diversity in the workplace.
- Must have a valid driver's license and satisfactory driving record.
- Able to communicate effectively, verbally and in writing.
- Reliable and consistent attendance.
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Contract Specialist
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Contract Specialist - San Diego, United States - NAMI San Diego
Description
Job Description
Job DescriptionCompany Description: NAMI San Diego & Imperial Counties (National Alliance on Mental Illness) is a nonprofit organization that provides free education, support services, and advocacy to improve the quality of life of everyone affected by mental illnesses.
NAMI San Diego & Imperial Counties has an excellent career opportunity for a talented Contract Specialist to join our Finance team. We offer balanced work/life work hours, a competitive wage and benefit package, including paid holidays, vacation, and sick time, medical, dental, vision, life insurance and 403b plan.
Primary Responsibilities/Function: The Contract Specialist is an integral member of the Finance Department and our organization, providing specialized, technically advanced, accounting work and other financially related tasks to support the CFO in carrying out the responsibilities of the Finance Department. The Contract Specialist will demonstrate excellent accuracy, efficiency, and attention to detail in their technical work and professional, personable communications working closely with staff.
Duties and Responsibilities:
Accountability: This position may be supervised by the Director of Contract Management & Analysis and/or the Chief Financial Officer.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
Minimum Requirements, including linguistic and cultural skills, education, experiences, licenses and certifications:
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