Program Manager - St Paul, United States - University of Minnesota

Description

About the Job

About the Center for Multicultural Affairs and Engagement (CMAE)

The mission of the center is to recruit, support, develop, retain, and graduate a diverse community of students & trainees. The center works to create a welcoming environment for all. The center supports and engages with student organizations such as the Student National Medical Association (SNMA), White Coats 4 Black Lives (WC4BL), Latino Medical Student Association (LMSA), Asian Pacific American Medical Student Association (APAMSA), Promoting Recognition of Identity, Dignity, and Equality (PRIDE) in Healthcare, and Minority Associations of Pre-Medical Students (MAPS).

The CMAE Program Manager in the Office of Diversity, Equity, and Inclusion at the University of Minnesota Medical School is part of our CMAE team, which supports our trainees as they progress through medical school. The Program Manager handles day-to-day operations in providing a variety of support efforts, initiatives, and programming for medical students, trainee groups, managing events, and maintaining administrative operations.

The Medical School is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. All UMN employees are expected to follow applicable public health and safety procedures. This position is hybrid, with on-site and remote scheduling options based on the needs of the position.

Duties/Responsibilities

40%: Project Management

• Project design and project management: provide, design, implement, and support multiple projects within the Center of Multicultural Affairs and Engagement.
• Provide input and execute strategic plans of the Office as designated by the Director and the Vice Dean.
• Develop and design project plans for new initiatives and student programming ranging from months to years to implementation.
• Apply extensive project management experience to determine when projects are in jeopardy of delay or failure, determine resources needed, and align resources to keep initiatives moving forward.
• Develop and maintain an inventory log of all projects in progress, milestones achieved, rate of return on investment (where appropriate), and improvements achieved. Report regularly on the progress of each initiative, informing leadership of highlights and risks throughout as needed.
• Gathers and analyzes data and metrics to assess the effectiveness and impact of diversity, equity, and inclusion (DEI) programs, policies, and activities, identifying areas for improvement and implementing process improvements (i.e., cost-benefit analysis and accountability improvements). Collaborate with other ODEI data leaders regarding additional metrics needed.
• Direct communication strategies, including writing, editing, and rewriting department materials, workshop announcements, web submissions, manuscripts, and other electronic/written materials.
• Maintain current knowledge of relevant institutional policies, practices, and processes. Monitors national trends in medical and higher education and student success, DEI practices, remains current in the field of student advising/engagement, AAMC holistic review practices, and medical school admissions.

30%: Student Group and Event Support

• Build genuine and authentic relationships with medical students by actively engaging in one-on-one interactions, group settings, and relevant events.
• Provide mentorship and guidance to students, understanding their individual needs and challenges. Collaborate with other stakeholders to develop programs and initiatives that enhance the overall well-being and academic success of medical students.
• Act as a resource and advocate, addressing concerns and contributing to a positive and inclusive culture within the medical school community.
• Provides direction, guidance, and administrative support to the Minority Association of Pre-Medical Students (MAPS), Student National Medical Association Mentor Program (SNMA), Medical Student Affinity Groups, and other related groups as assigned.
• Assist in managing budgets for education, retention, and student group programs
• Acts as a liaison between students, student groups, and departmental leaders
• Oversee the planning and implementation of major annual CMAE student-facing programs, events, activities, and workshops.

30%: Outreach and Collaborative Partnerships

• Collaborate with faculty, staff, and students to develop programs and opportunities to support the success of UIM and/or multicultural students, trainees, administrators, professional staff, and faculty.
• Serve as point of contact for the Medical School Office of Communications and Marketing for websites and email communication updates related to CMAE.
• Represent CMAE at various university and college-wide administrator meetings and DEI committees.
• Provide community outreach related to the DEI initiatives of the Medical School.
• Work in partnership and collaboration with the Senior Program Manager, Associate Dean of Medical Students, and the Vice Dean of the Office of Diversity, Equity, and Inclusion.

Qualifications

Required Qualifications:

• Bachelor's degree with a minimum of two years of experience in higher education, admissions, and/or student services or a combination of education and experience to equal six years.
• Ability to work flexible hours - evenings and weekend shifts for events are required. Hours allow for hybrid work.
• Strong work ethic with proven ability to work well as a team member, respond to direction and feedback, contribute collaboratively with minimal direction, demonstrate excellent oral and written communication skills
• Self-starter, comfortable with a high degree of independent judgment, who takes initiative to achieve results with evidence of effective task or project completion
• People-focused to promote engagement of stakeholders (e.g., professional students, faculty, ODEI team members, professional staff)
• Ability to organize and manage competing priorities and multiple options in a complex organization
• Critical thinking and analysis skills to evaluate project successes as well as troubleshooting and/or intervening to ensure good outcomes
• Ability to maintain confidentiality and effectively handle sensitive information, adhering to policies
• Demonstrated commitment to diversity, equity, and inclusion
• Demonstrated ability to create and maintain collaborative relationships
• Event planning experience with the ability to anticipate issues and resolve them quickly
• Experience with Microsoft Office Suite (Excel, Word, PowerPoint), and Google Suite applications

About the Department

The University of Minnesota Medical School is dedicated to providing excellence across our mission - high-quality education for students of all backgrounds; innovative and cutting-edge research and exceptional clinical outcomes that promote health equity. Through a variety of services and programs, we aim to engage everyone in our collective work toward inclusive excellence, promote equity in access to learning, scientific inquiry, care delivery, and celebrate our diversity through cultural experiences and opportunities on and off campus.

The Medical School Office of Diversity, Equity, & Inclusion led by Vice Dean Ana Nunez, MD, FACP, our team collaborates in the areas of diversity, equity, and inclusion (DEI) with faculty, staff, and learners across the Medical School, as well as partners from our communities to ensure we are celebrating diversity, encouraging conversations and addressing issues of inequities, bias and discrimination in our clinical programs, recruiting, curriculum, and research.

The Medical School strives to create an atmosphere where differences are valued and celebrated, knowing institutional diversity fuels the advancement of knowledge, promotes improved patient care and fosters excellence.

The ODEI includes the following programs:

• Center for Multiculturalism and Engagement (Medical Student DEI)
• Center for American Indian and Minority Health
• Center for Women in Medicine and Science
• Learning and Development Division
• CTSI /Medical School Early Career Research Award
• Pipeline Programs
• BA/MD Joint Admissions Scholars Program
• Mature Women's Health Endowments
• Post-baccalaureate programs

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail or call

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019,