Staff Accountant - Cedar Rapids, United States - New Leader Manufacturing

New Leader Manufacturing Cedar Rapids, United States

3 weeks ago

Description

Job Description

Staff Accountant / Payroll Administrator is responsible for managing account receivables, general ledger reconciliations, verification of all payroll processing and record keeping for the company's payroll system. Complies with accounting policies and procedures, and understands operation of existing accounting systems. Produces timely and accurate payroll data to employees and related third-party benefit providers. Manages relationship with third-party payroll processor, including assistance with government filings and reports. Complies with federal, state, and local laws, regulations, and contracts. Performs general accounting duties and analyzes periodic reports while reconciling the contents.
Key Responsibilities
Compiles, inputs, and uploads all payroll entries for weekly and semi-monthly payroll into third party payroll processing system for regular payroll as well as bonus and special payrolls; works with HR to help validate eligibility, while ensuring timely and accurate payroll processes, and performing the initial review of the data.
In conjunction with HR, manages relationship with third-party payroll processor, to ensure service levels, compliance, accuracy, and smooth transactions; Reviews and analyzes a variety of payroll information (Time sheets, leave requests, salary schedules, wage garnishments, etc).
Reconciles customer accounts while monitoring accounts receivable collections and applies payments received to customer accounts.
Reviews, analyzes, reconciles, and maintains records for a variety of payroll information (Time sheets, leave requests, salary schedules, wage garnishments, 401k withholding, PTO balances, etc).
Productivity / Job Knowledge
Tracks and maintains all records related to company owned vehicles, including: renews all vehicle registrations on an annual basis; coordinates the issuance of insurance cards to all appropriate vehicle operators; Maintains up-to- date vehicle assignment and license plate list; Tracks personal use of auto information and calculates the lease value and inputs additional fringe benefit information to ensure that it is properly reported in the year-end W-2's.
Addresses all payroll issues or questions in a timely and accurate manner. This includes: Preparing reports, filings, correspondence, and other written materials, while researching discrepancies related to payroll information and taking appropriate action to remedy any issues.
Maintains records for all employee hardship loans, administers deductions and prepares related accounting entries.
Works with local governments and HR department on compliance-related matters to ensure the company's compliance in all payroll tax areas including federal, state, and local regulations. This includes setting up new withholding accounts as needed with various taxing authorities while working with our outside payroll processor.
Performs account reconciliation for all payroll and accounts receivable entries, and maintains related journal entries and account reconciliations.
Performs functions related to customer credit including the following: contacting delinquent accounts to request payment and documenting conversations, conducting credit reviews for new dealers and preparing recommendations for raising or lowering customer credit limits.
Works with Shipping Department to help ensure that planned orders do not go on credit hold and places accounts on CIA status when warranted by established guidelines.
Dependability
Demonstrates a good attendance record; is aware of the impact that missing work will have on the customer as well as co-workers.
Completes goals/projects on time or ahead of schedule.
Responds to work assignments and requests by being cooperative and available.
Follows through and meets commitments.
Available as a resource to subordinates and/or peers.
Safety
Follows safety procedures, protocols, policies, and adheres to all SAFESTART concepts, and acts when others are not holding themselves accountable.
CORE VALUES
Leads by example and takes ownership in everything you do and or say.
If you see something, say something and follow through until it's right.
Treats others with respect and kindness.
Isn't complacent. Seizes opportunities to learn by participating in activities to increase understanding.
Asks "why", is open-minded, and challenges the status quo.
Leads and supports changes for the sake of improvement.
Seeks new perspectives from all available sources to challenge your own, and brings them into your decision making process.
Considers long and short-term outcomes when making decisions.
Is fearless.
Readily admits mistakes.
Requirements
Associate's degree in Accounting with a minimum of two years payroll experience is required; or equivalent combination of education and experience. Experience must include a significant level of responsibility (i.e. clerical payroll experience is not sufficient).
Bachelor's degree in Accounting is preferred.
Must be well versed in Microsoft Word and Excel and payroll systems.
Understands and meets deadlines, ability to work independently and as part of a team. Customer-service driven, detail-oriented.
Technical knowledge of accounting areas (other than payroll) is required.
Understanding of payroll and A/R processes is required to demonstrate initiative and implement improvements. Maintain confidentiality in all aspects of payroll area.
Attention to detail with problem-solving ability.
Ability to analyze information, recognize discrepancies, and take appropriate action. ADP payroll platform and/or ADP WorkforceNow experience a plus.
Physical Requirements
Regularly required to sit and interface with computer systems while maintaining a high level of concentration. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is occasionally required to use hands/fingers to handle or feel. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds of files or supplies. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
Work Environment
The noise level in the office work environment is usually quiet. Employee may be exposed to shop environment while distributing documents to shop area. When on shop floor, employee will be required to wear safety glasses at all times, steel-toed footwear and ear protection when job demands presence in areas outside safety zones, and gloves when handling material.

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