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    Receptionist - Fort Worth, United States - DUNAWAY ASSOCIATES LLC

    DUNAWAY ASSOCIATES LLC
    DUNAWAY ASSOCIATES LLC Fort Worth, United States

    3 weeks ago

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    Description
    WHAT WE DO:

    Dunaway is a professional services firm established in 1956, with offices in Fort Worth, Austin, Dallas, Farmersville, Houston, Midland, and San Antonio. We offer civil and structural engineering, planning + landscape architecture, survey, and construction inspection services to public and private clients throughout Texas.

    As a multi-discipline firm with a staff of over 300+ positioned in our seven offices across the state of Texas - our firm's size, location, and reputation allows us to provide local, specialized knowledge to each project and each client that we serve.

    WHO WE ARE:

    At Dunaway, our mission is to foster a culture that ensures our employees thrive and reach their highest potential. This is what we call the Dunaway Difference. We realize that our employees, who efficiently utilize their time and talents to further the growth of our organization, are our most valuable asset.

    WHAT YOU'LL BE DOING:

    You will serve as the first point of contact for the company by greeting, serving, and directing visitors and clients both on premises and with telephonic software; provide general administrative support, including sorting and delivering all company mail as well as monitoring and ordering office, break room, and meeting supplies for the company.

    Once selected to join our team, you will:
    • Greet visitors and represent the company in initial on-premise contact, providing routine information and direction, as well as ensuring their business needs are met
    • Receive and relay incoming calls, direct calls to the proper party
    • Process requests for courier services and overnight deliveries
    • Manage the company's Employee Market ensuring adequate stock and employee requests/favorites are available; coordinate with vendor as needed
    • Administer employee programs such as spontaneous recognition and anniversary awards and keep required records
    • Order all company business cards ensuring accuracy and compliance with established guidelines
    • Order and manage all company supplies (including office supplies and break & meeting room supplies), maintaining order and inventory to ensure access and availability; create reports of order history and inventory as needed
    • Place and coordinate food orders for meetings and/or conferences
    • Coordinate scheduling and manage conference rooms ensuring they are neat and orderly and supplied for all meetings
    • Perform clerical duties such as making copies, faxes, typing documents, compiling binders, and provide other administrative/clerical support needed
    • Ability to meet all working conditions, physical demands, and minimum requirements outlined in this job description with or without reasonable accommodation, as applicable under the ADA, and as needed
    • Other duties as assigned
    KEY QUALIFICATIONS:

    KNOWLEDGE:
    • Ability to effectively operate telephonic software
    • Proficiency with typing/computer operation
    • Solid knowledge of and proficiency with MS Office (Word, Excel, & PowerPoint)
    SKILLS:
    • Ability to effectively operate telephonic software
    • Proficiency with typing/computer operation
    • Solid knowledge of and proficiency with MS Office (Word, Excel, & PowerPoint)
    • Ability to create attractive PowerPoint presentations
    • Excellent verbal communication skills
    • Excellent customer service skills
    • Ability to prioritize and multi-task effectively
    • Excellent organizational and follow-up skills
    • Strong attention to detail
    EXPERIENCE:
    • Prior administrative experience, preferably in an engineering services firm
    EDUCATION:
    • High school diploma/GED
    • At least three years' previous receptionist experience
    • At least three years' administrative/clerical experience
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