- Are you currently employed with The George Washington University?
- For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- What is your expected salary range? (Open Ended Question)
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Academic Department Administrator - Washington, United States - The George Washington University
Description
Please see Special Instructions for more details.Employer will not sponsor for employment Visa status
I. JOB OVERVIEW
Job Description Summary:
The George Washington University, Columbian College of Arts and Sciences (
CCAS), Department of Romance, German & Slavic Languages & Literatures (
RGSLL) fosters critical thinking, reading, speaking, and writing within and across cultures and histories.
Beyond our degree and minor programs, the department offers dozens of language, culture, and literature courses in French, German, Italian, Portuguese, Russian, and Spanish to hundreds of students every semester.
Most of the courses taught are in the original language; some are in English.RGSLL
is seeking an Academic Department Administrator to work with the Lead Academic Department Administrator to support the office.
Duties and Responsibilities:
Acts as the primary contact for the main office suite with regard to daily office functions to ensure that the office runs smoothly.
Duties to include, but not limited to, serves as receptionist, greets and refers calls, responds to inquiries from students, University staff, sponsors and/or the public with extensive knowledge of departmental programs and courses, monitors the department's general email and voicemail accounts and forwards messages to the appropriate party for reply in a timely manner, receives and distribute incoming mail and packages; aids faculty in sending mail and shipments, maintains the department's key database and inventory, and orders and maintains supply inventory.
Provides general support in execution of office operations which involves, but is not limited to, filing, scheduling meeting space/logistics, preparation of meeting materials, assisting with departmental events (graduation reception, search receptions, etc.).
Provides support for various administrative tasks, which includes, but is not limited to, assisting faculty and staff with special projects, liaison in solving routine administrative or procedural problems with other departments, monitoring and handling maintenance related issues for the department and preparing Fixit requests.
Plans work distribution for peak periods and trains student workers to provide quality customer service to office visitors, assists students with general questions about registration, office hours, credit transfers, major declaration, course prerequisites and other inquiries as they arise.
Maintains policy and decision files, regulations, historical files and similar documentation applicable to the programs administered.Maintains
RGSLL
website to include, but not limited to, making changes and updates as requested by the Chair, faculty and staff, monitoring and initiating necessary changes based on faculty changes, promoting the department activities via
CCAS
news agencies and/or other social media sites.
Acts as the department's primary liaison for course scheduling requests, semester changes/additions, prepares forms/reports at the request of faculty and staff, and monitors the changes.
Researches and provides data reports from ThoughtSpot, Insight, and Banner applications as necessary and at the request of faculty and staff.
Collects and maintains faculty office hours each semester in a timely manner to create an accurate faculty list.Produces the department's bi-weekly newsletter by collecting information from faculty and staff and compiling the information provided to create the newsletter.
Acts as the faculty delegate to produce expense reimbursements via Concur, under supervision.Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
Minimum Qualifications:
Qualified candidates will hold a high school diploma/ GED
plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific
Minimum Qualifications:
College/School/Department:
Columbian College of Arts & Sciences (CCAS)
Family
Family
Administration
Sub-Family
Sub-Family
Academic Department Administration
Stream
Stream
Service and Support
Level
Level
Level 3
Full-Time/Part-Time:
Full-Time/Part-Time:
Full-Time
Hours Per Week:
40
Work Schedule:
Work Schedule:
Monday - Friday, 8:30AM - 5:30PM
Will this job require the employee to work on site?
Will this job require the employee to work on site?
Yes
Employee Onsite Status
Employee Onsite Status
Hybrid
Telework:
Telework:
Yes
Required Background Check:
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only?
Internal Applicants Only?
No
Posting Number:
Posting Number:
S013078
Job Open Date:
Job Open Date:
06/06/2024
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Required fields are indicated with an asterisk (*).
Yes
No, still in IEP
N/a - not a current GW employee
Required Documents
Resume
Optional Documents
Cover Letter
Human Resource
Management & Development
2013 H Street, NW, 3rd Floor
Washington, DC 20006
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