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Collingswood

    Office Coordinator - Collingswood, United States - Ingerman

    Ingerman
    Ingerman Collingswood, United States

    3 weeks ago

    Default job background
    Description
    Job Type

    Full-time

    Description

    Here, job satisfaction is part of every job description.

    It's not just the chance to go as far as your talent and determination can take you. It's knowing that what you do makes a real difference in the lives of real people every day.

    At Ingerman, the Office Coordinator provides support for a variety of clerical and administrative tasks including answering incoming calls and emails, managing the receptionist area, and sorting and distributing mail.

    Requirements

    Key Job Responsibilities Include But Are Not Limited To:
    • Provides administrative support to ensure effective and efficient operations of the office
    • Screens emails and phone calls, redirects calls, takes messages
    • Screens visitors and directs inquiries to appropriate staff members
    • Schedules appointments, meetings, and reservations using Outlook
    • Responds to email inquiries from team members, vendors, residents, etc.
    • Maintains and updates company lists and rosters
    • Maintains documents according to protocol; including scanning, naming conventions, location, and distribution
    • Receives incoming deliveries; sorts, scans, and distributes incoming mail
    • Orders office supplies and maintains accurate inventory
    • Ensures that the office is in good order; contacts maintenance as needed and addresses any emergencies
    Knowledge, Skills, and Abilities
    • High school diploma or GED required
    • Some college coursework preferred
    • Minimum of 3 years of clerical, secretarial, or office experience
    • Excellent interpersonal skills
    • Excellent written and verbal communication skills
    • High degree of attention to detail and prioritization
    • Highly organized and self-motivated
    • Proficient in Microsoft Office
    • Ability to work autonomously in a fast-paced, action-oriented environment
    • Ability to avoid distractions and remain on task
    WE'VE GOT YOU COVERED

    We take pride in supporting the health and well-being of our teammates and their families:
    • Full medical, prescription, dental and vision benefits
    • Company paid life and AD&D insurance
    • Company paid short-term and long-term disability
    • A 401(k) retirement plan with company match
    • Paid time off, accrued based on years of service
    • Supplemental insurance for employees and families
    • Employee Assistance Program for confidential counseling
    • Additional paid day off to provide community or charitable services
    • Paid holidays; approximately eight per year
    • Peace of mind and a great working environment
    Ingerman provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

    #LP
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