Management Assistant I - Anne Arundel County, MD, United States - Anne Arundel County, MD

Anne Arundel County, MD
Anne Arundel County, MD
Verified Company
Anne Arundel County, MD, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Position Description:


This position announcement will be used to fill a full-time, permanent, safety-sensitive Management Assistant I position in the Department of Detention Facilities within Anne Arundel County Government.


This is professional administrative management work in areas such as budgeting, procurement, personnel, records management, contract administration, office automation, and general office management.


NATURE AND VARIETY OF WORK


Contacts primarily include managers and employees both within and outside the organization to which an employee is assigned for the purpose of providing information and recommendations, resolving administrative problems and agreeing on courses of action.

Contacts are generally of a cooperative nature and require coordination on the part of the employee to maintain smooth provision of administrative services.


Examples of Duties and Knowledge, Skills and Abilities:
(Note:

The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class.

They are not intended to include all of the essential job functions of all positions in the class.)


Prepares special reports, conducts surveys and collects information on administrative problems, analyzes findings; prepares and recommends solutions; drafts new and revised administrative policies and procedures.


Analyzes, monitors and maintains budget/financial reports; prepares budget recommendations after obtaining information from various offices; identifies, corrects or alerts management to problems or errors.

Reviews and drafts replies to correspondence.

Organizes and maintains personnel, financial, statistical, purchasing and other agency records.

Receives, investigates and, if possible, resolves complaints and inquiries from employees or the general public.

Establishes work priorities and coordinates them to meet deadlines and ensure an efficient workflow throughout the office.


Prepares and monitors contracts to ensure they are written correctly; authorizes payments and ensures that terms of the contract are met.

Designs forms and office procedures to facilitate the accomplishment of work activities.

Performs related duties as required.

KNOWLEDGE, ABILITIES, AND SKILLS

Considerable knowledge of the principles and practices of public administration.

Considerable knowledge of organization and office management.

Knowledge of the methods and techniques of budget preparation and financial reporting methods for capital project management.

Knowledge of the department's organization and functions; knowledge of other county offices' functions that impact on departmental operations.

Ability to assume responsibility for special assignments and to perform them in accordance with mínimal instructions.

Ability to develop policies and procedures.

Ability to evaluate policies and procedures and to recommend improvements.

Ability to establish and maintain effective working relationships with others.

Ability to communicate effectively, orally and in writing.


Minimum Qualifications:


EDUCATION:
Graduation from an accredited four-year college or university with major course work in public or business administration or a related field


EXPERIENCE:

One (1) or more years of experience in office management or another specialty area related to the specific position, such as contract administration and management.


NOTE:

Graduation from an accredited four (4) year college or university with major course work in public or business administration or related field may be substituted on a year-for-year basis with up to four (4) years of experience in office management or another specialty related to the position, such as contract administration and management, for up to five (5) years of experience.


NOTE:

Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards.

The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States.


For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service.

Applicants with a foreign degree must provide this documentation upon the close of the announcement.


NOTE:
The selection process includes a comprehensive background investigation and medical evaluation.


Supplemental Qualifications:

Preference will be given to applicants who possess the following:

  • Experience working within a government environment
  • Excellent organizational skills
  • Experience beyond a beginner level with Microsoft Word and Excel
More jobs from Anne Arundel County, MD
See all jobs of Anne Arundel County, MD