Project Specialist Ii - Marlborough, United States - Smartfox LLC

Smartfox LLC

Verified Company

Marlborough, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:
Professional - Project Specialist II

Location: 4100 Hamline Avenue North St. Paul MN 55112

Duration: 10+ Months
Project Specialist II

Location:
Marlborough MA - Hybrid

About the role:

This valued team member will be responsible for project task execution and administrative support within the Global Supplier Quality Organization.
We are looking for a professional who works under limited supervision with general instructions given on new assignments, enjoys a fastpaced environment, and loves to collaborate across the team and organization.
This team member will support a team of approximately 200 employees with direct support for 1 VPs and multiple projects.
This role is hybrid with some offsite and some onsite required.

Your responsibilities include:

Performs general administrative duties that include coordinating meetings/calendar management, expense reporting, purchase orders & invoice reconciliation, maintaining leadership calendars, arranging travel, and organizing major functional meetings internally or externally.
May support the Supplier Quality team in the generation of purchase orders, myBuy activities, pcard purchases & reconciliation, and other financial activities.
Responsible for maintaining organizational charts and organizing announcements for new hires and promotions.
Conducts all aspects of the job with an appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a needtoknow basis
Anticipates and coordinates projects/assignments, organizes own schedule, and that of others, to meet deadlines. Several times per year, will support the organization of group meetings (e.g., staff meetings, Town Halls, various recurring meetings, etc.) which will involve careful planning and organization.
Performs data analysis and reporting tasks in support of broader project initiatives
Assists in the creation of presentations for Senior leaders
May create/update process documentation through the change notification process
Acts as a conduit of communication internally to and from Senior Leadership.

What we're looking for in you:

Basic Requirements
Previous project assistant experience (min 35 years) supporting multiple team members
Experience in supporting seniorlevel leaders
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, expense reporting software (Concur) and travel booking solutions
Strong communication skills (written and oral) and interpersonal skills with the ability to work across multiple levels of an organization.
Attention to detail and wellorganization.
Selfstarter the ability to take on new lessdefined tasks
Strong sense of responsibility and urgency as well as ability to solve problems independently.
Strong customerservice orientation and professional demeanor.
Strong collaboration skills
Highest ethical standards.
Discretion and sound judgment when dealing with confidential and/or sensitive information.