HR Project Support Specialist - Coral Springs, United States - City of Coral Springs, FL

City of Coral Springs, FL Coral Springs, United States

3 weeks ago

Part time

Description

Salary: $ $33.31 Hourly

Location : Coral Springs 33065, FL

Job Type: Part-Time, Non-Exempt

Job Number:

Department: Human Resources

Division: Human Resources

Opening Date: 04/26/2024

Closing Date: 5/10/2024 11:59 PM Eastern

Description

Under limited supervision, the purpose of the position is to provide responsible, complex administrative support to the assigned department or assigned supervisor. Employees in this classification function in a lead capacity and are accountable for the accuracy of both routine and non-routine administrative support duties performed as dictated by the nature of department. Position performs essential duties for a large operating unit, a specialized unit, or as primary administrative support for an organization official. Position is distinguished from that of the Office Assistant by the degree of accountability of the work, greater latitude in exercise of independent judgment concerning assigned duties, and the ability to function with a higher degree of independence. Only projects which entail technical or highly complex matters are given close attention by the immediate supervisor.

This position provides complex, confidential, and specialized administrative and project support to department management. Employees in this classification function independently to recommend solutions and are accountable for the accuracy of both routine and non-routine duties performed while using their best judgement.

Examples of Duties

Researches and generates routine to complex correspondence including memos, agendas, orders, reports, forms, manuals, or other relevant correspondence.
Manages and leads one or more projects set forth by the department, coordinates project activities, collaborates with project team members, develops measurable project goals and objectives, and monitoring progress toward achievement.
Researches, compiles data and provides initial analyses or results to key decision makers and offer suggestions for improvements and interpretation as appropriate.
Attends meetings, conferences, and briefings to document subject matter and provide input as requested; may take and transcribe dictation.
Performs a variety of routine to complex administrative functions, i.e., data entry, typing, report processing, documentation proofing.
Provides great customer service on the phone and in-person while responding to inquiries and concerns, resolving personally or directing it to the appropriate individual or department
Manages department record keeping and filing systems, i.e., payroll, accounts payable, departmental files, personnel records, and accounting data.
Prepares and processes various forms/documents such as statistical data, personnel forms, invoices, work orders, and purchase orders.
Coordinates logistics and travel arrangements for conferences, meetings and seminars, i.e., location reservations, travel arrangements, and assembles needed materials; schedules meetings.
Assists with training and monitoring of other support staff and/or volunteers.
Participates in special projects as requested; notifies project participants on timelines and project status.
Develops, implements, and maintains effective department procedures and documents; identifies procedures for process improvements; contributes to department effort by accomplishing related results as needed.

Typical Qualifications

High School Diploma or GED.
Three (3) to four (4) years of progressively responsible experience and/or training in administrative/secretarial support functions; or an equivalent combination of education, training, and experience.
Must successfully and accurately pass the entrance typing exam with 45+ wpm.

Supplemental Information

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations, and traffic signals when driving.

Family Friendly:

•Flexible hours and schedules to accommodate employee and City needs

•City employee enrollment preference at Coral Springs Charter School

Employee Recognition:

•Annual performance feedback and merit increases

•Shining Star and Bright Spot monetary recognition awards

Well Being:

•Paid Holiday Hours

•Behavioral Health Access Program

•Comprehensive Wellness Program

•Employee Health & Wellness Center (For employees 20+ hours/week -$25/month)

•Free Gym Membership

•Free Yoga Classes

•Wellness Portal

•Wellness Education (Lunch & Learns)

•Employee Assistance Program (EAP)

•Free onsite health coaching

•Discounts through Tickets at Work

Retirement:

•457 Roth & Roth IRA plan (For employees 20+ hours/week)

01

Are you available to work 20-25 hours per week?

02

Are you available to work the following schedule:Monday - Thursday 12:30PM - 5:30PM & Friday 10:00AM - 3:00PM

03

Do you have experience creating newsletters or other publications using Canva or similar software?

Required Question

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