HR Project Support Specialist - Coral Springs, United States - City of Coral Springs, FL

Description

Salary : $44, $69,284.00 Annually

Location : Coral Springs, FL

Job Type: Full-Time, Non Exempt

Job Number:

Department: Police Department

Division: Human Resources - PD

Opening Date: 05/24/2024

Closing Date: 5/31/2024 11:59 PM Eastern

Description

The City of Coral Springs Human Resources Department is responsible for providing support to all employees in the City including recruiting, training, compensation, benefits and overall employee relations support. We have a unique role within this team that is dedicated to our Public Safety entities - the Coral Springs Police Department and Coral Springs Parkland Fire Department.

The Coral Springs Police Department has a diverse workforce, with an authorized strength of 228 police officers and 99 civilian members, who are dedicated to providing the highest level of professional service to our citizens, businesses and the visitors we serve. We are nationally accredited, as an Accreditation with Excellence Agency in both Law Enforcement and Communications, through the Commission on Accreditation for Law Enforcement Agencies (CALEA) as well as a Meritorious Agency at the state level through the Florida Commission for Law Enforcement Accreditation (CFA).

The Coral Springs Parkland Fire Department serves both the City of Coral Springs and the nearby Parkland community, providing vital services that offer protection of life and property. The department comprises eight stations, five in Coral Springs and three in Parkland. The Department is regarded as one of the best in the region and is highly sought after for its programs and advancements, especially it's safety, health, and wellness programs for employees.

The Project Support Specialist will support both the Coral Springs Police and Fire Departments. This position operates in a highly confidential environment. Candidates selected in the Recruiting process must undergo fingerprinting, CVSA examination and law enforcement level background.

For more information on our Police and Fire Department, please visit the following sites:

Coral Springs Police Department website:
City of Coral Springs Fire Department website:
Examples of Duties

Under limited supervision, the purpose of the position is to provide responsible, complex administrative support to the Human Resources function. Employees in this classification are accountable for the accuracy of both routine and non-routine administrative support duties supporting the Human Resources function, performed as dictated by the nature of the department. Position performs essential duties for a large operating unit, a specialized unit, or as a primary administrative support. Position is distinguished from that of more entry level positions by the degree of accountability of the work, greater latitude in exercise of independent judgment concerning assigned duties, and the ability to function with a higher degree of independence. Only projects which entail technical or highly complex matters are given close attention by the immediate supervisor.

• Researches and generates routine to complex correspondence including memos, agendas, orders, reports, forms, manuals, or other relevant correspondence.
• Manages and leads one or more projects set forth by the department, coordinates project activities, collaborates with project team members, develops measurable project goals and objectives, and monitoring progress toward achievement.
• Researches, compiles data and provides initial analyses or results to key decision makers and offer suggestions for improvements and interpretation as appropriate.
• Attends meetings, conferences, and briefings to document subject matter and provide input as requested; may take and transcribe dictation.
• Performs a variety of routine to complex administrative functions, i.e., data entry, typing, report processing, documentation proofing.
• Provides great customer service on the phone and in-person while responding to inquiries and concerns, resolving personally or directing it to the appropriate individual or department
• Manages department record keeping and filing systems, i.e., payroll, accounts payable, departmental files, personnel records, and accounting data.
• Prepares and processes various forms/documents such as statistical data, personnel forms, invoices, work orders, and purchase orders.
• Coordinates logistics and travel arrangements for conferences, meetings and seminars, i.e., location reservations, travel arrangements, and assembles needed materials; schedules meetings.
• Assists in the preparation of and monitors the department budget; collects, updates, and tracks department data such as performance measures, surveys, and initiatives.
• Serves as purchasing agent for the department; corresponds with vendors to negotiate quotes; obtain approval to purchase; track and confirm receipt.
• Assists with training and monitoring of other support staff and/or volunteers.
• Participates in special projects as requested; notifies project participants on timelines and project status.
• Develops, implements, and maintains effective department procedures and documents; identifies procedures for process improvements; contributes to department effort by accomplishing related results as needed.

Typical Qualifications

• High School Diploma or GED.
• Minimum of 2 years responsible experience and/or training in administrative support functions, preferably within the field of Human Resources, or an equivalent combination of education, training, and experience.
• May be required to undergo administrative skills testing and/or perform a writing exercise.
• Preferred experience includes formal education in Human Resources and the desire to learn and grow in the discipline.

Supplemental Information

Knowledge, Skills and Abilities

• Considerable knowledge of the functions and operations of the department's activities.
• Knowledge of the organizational structure and functioning of municipal government.
• Considerable knowledge of business writing including spelling, punctuation, and grammar.
• Knowledge of mathematics.
• Ability to understand and follow written and oral instructions.
• Ability to plan, organize, and coordinate schedules and meetings.
• Ability to maintain confidential information and successfully handle with sensitivity.
• Ability to read, update and maintain various records and files.
• Ability to perform routine mathematical computations and tabulations accurately and efficiently.
• Ability to access, operate and maintain various software applications.
• Ability to operate basic office equipment e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines, calculators.
• Skill in routine administrative support functions, e.g., bookkeeping, data entry, typing, reports processing.
• Skill in business English, e.g., correspondence formats, spelling, punctuation and grammar.
• Skill in composing routine correspondence, summaries and reports in a clear and concise manner; ability to compose moderately complex correspondence, summaries and reports.
• Skill acting as a liaison.
• Skill in typing 45 wpm.
• Skill in the principles and techniques of customer service skills.
• Must demonstrate behaviors that support the City's Mission, Vision and Core Values. The VISION is to be the premier community in which to live, work, and raise a family. The City's MISSION is to provide an innovative, sustainable, high-performing organization that strives to make decisions and measure progress based on economic, social, and environmental factors improving the quality of life for the residents, businesses, and visitors of the diverse community we serve. The CORE VALUES include Teamwork, Respect, Accountability, Innovation, Leadership, and Superior Service.
• Required conduct is to be ethical and fair while representing the City. Must be responsible to adhere to all workplace policies that support ethical business practices and standards of conduct including, but not limited to, polices on Gifts, Conflict of Employment, Discipline, Drug Free Workplace, Employment of Relatives, Formal Grievances, Anti-Harassment, Posting of Job Vacancies, Equal Employment Opportunity, Political Activity, and Recruitment and Selection.
• Ability to establish and maintain effective working relationships with the general public, coworkers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds regardless of race, color, religion, age, gender, ethnicity, disability, sexual orientation, marital status or political affiliation.
• This is a designated "Recovery" classification in the City's Emergency Operations Plan and will require the employee occupying this position to work for declared emergencies. Completion of appropriate level of National Incident Management System (NIMS) training is mandatory within one year of employment.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations, and traffic signals when driving.EXAMINATION PROCESS:The following includes all steps required to process for the position. Continuing on with each step of the process is contingent upon successfully completing the previous step. Candidates can be dismissed at any point throughout the consideration process. Communication regarding scheduling and updates will be posted to your account, please check your account regularly.

1. Apply via our online application
2. Application review
3. Formal Interview
4. Computerized Voice Stress Analysis Examination and Fingerprints
5. Extensive Background Investigation
6. Post-Offer Drug Test
7. Completion of 12 month probationary period

The City of Coral Springs is firmly committed to offering an equitable, drug-free work environment. We do not discriminate in any employment related decisions on the basis of race, color, religion, national origin, sex, age, disability or other similar factors that are not job-related. This commitment is practiced in all aspects of our personnel policies, programs, practices, recruitment, examination, appointment, training, promotion, retention and other related activities. When requested, the City of Coral Springs will make reasonable accommodations for individuals with disabilities. Please contact the Human Resources Unit at if special assistance is needed.

Health, Dental, Vision Coverage:

•Active 1st of the month after 30 days

•Spousal exclusion policy applies

Retirement:

•401A (7% City contribution, increases to 9% after 7 years)

•457 Roth & Roth IRA plan options

Life Insurance:

•$75,000 city paid (additional optional life and other voluntary insurance plans available)

Long Term Disability:

•Paid by City

Holidays:

•11 days per year

Wellbeing Hours:

•Up to 40 hours awarded per year

Annual Leave:

•13 days first year, increases after fifth year

Sick Leave:

•12 days annually; sick leave incentive plan

Family Friendly:

•Flexible hours and schedules to accommodate employee and City needs

•City employee children enrollment preference at Coral Springs Charter School

Employee Recognition:

•Annual performance feedback and merit increases

•Shining Star and Bright Spot monetary recognition awards

Well Being:

•Behavioral Health Access Program

•Comprehensive Wellness Program

•Employee Health & Wellness Center

•Free Gym Membership

•Free Yoga Classes

•Wellness Portal

•Wellness Education (Lunch & Learns)

•Employee Assistance Program (EAP)

•Free onsite health coaching

•Discounts through Tickets at Work

Full-time employment with the City of Coral Springs qualifies you for Public Service Loan Forgiveness once you meet all requirements. Please check the website for more details.

For more detailed information on our employee benefits package, please click

01

The person hired for this position will be stationed within the Police Department and will have access to confidential information. As such, you will be REQUIRED to undergo a lie detector test as part of the application process. The lie detector process will include honestly answering questions relative to your criminal history (detected and undetected), as well as use of illegal drugs. Are you willing to take a lie-detector test?

• Yes
• No

02

Have you used ANY drugs (including steroids) without a doctor's prescription or ANY illegal drugs within 24 months of the date of this application?

• Yes
• No

03

If you answered YES to the question above, list month/year, type of drug and number of times.

04

Do you have any tattoos on your neck, face or hands?

• Yes
• No

05

Any accidental or intentional omission of prior employment experience or information relatingto termination, voluntary resignation or discipline associated with current or prior employmentwill be cause for automatic dismissal from the consideration process and if already hired,immediate termination. Have you reviewed your responses on this document to ensure they arehonest and accurate?

• Yes
• No

06

You are applying for a position that will be assigned to our City's Police Department. As such, you will be required to undergo a law enforcement level background screening. You will be fingerprinted, which will reveal your full criminal history, including items that are sealed/expunged. You will also undergo a lie detector test. As indicated within this application, you are required to divulge your entirecriminal history regardless of the outcome of an arrest or the age in which you were arrested. Failure to provide this information will result in automatic dismissal from the consideration processand if already hired, immediate termination. Have you reviewed your responses on this documentto ensure they are honest and accurate?

• Yes
• No

Required Question