Jobs
>
Boston

    Administrative Coordinator - Boston, United States - Mass General Brigham

    Mass General Brigham
    Mass General Brigham Boston, United States

    1 week ago

    Default job background
    Regular
    Description
    Administrative Coordinator - Thoracic Surgery Description

    Education Programs Coordination (50%)

    Principal Duties and Responsibilities:

  • Create, Monitor and track documentation of all fellowship educational activity including didactics, curriculum, resident evaluation, semi-annual program director meetings, semi-annual Clinical Competency Committee meetings, surveys, case logging, duty hour monitoring, etc., to assure compliance according to ACGME regulations.
  • Coordinate educational events such as resident orientation and graduation activities, teaching conferences, group interview sessions, Clinical Competency and Program Evaluation Committee meetings.
  • Attend ACGME-regulated meetings, take minutes, prepare evaluations, presentations for review.
  • Assist with application review and recruitment process for residency and fellowships.
  • Assist administrator with annual ACGME update preparation and document collection.
  • Manage fellowship recruitment, including processing and assessing applicants and coordinating interview dates with both faculty and applicants.
  • Support for special projects and educational activities: assist with special projects, as requested. Will include coordination of special events such as meetings, dinners, interview sessions, orientations or graduation activities, and surgical statistics regarding admissions, discharges, deaths and complications, database entry and processing of educational program data.
  • Other projects and reporting functions as assigned by Senior Operations Manager, Education Programs Manager, and Program Director

    • Administrative Support (50%)

    ·Perform administrative duties under minimal supervision at the highest proficiency level.

    ·Provides direct support to Thoracic Surgery Faculty and Senior Operations Manager

    ·Work is highly complex, non-repetitive and often project oriented.

    ·Ability to problem solve and determine best course of action with little direction.

    ·Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, apply knowledge as appropriate with little direction from Supervisor.

    ·Track expense budgets, perform basic bookkeeping tasks and create financial reports.

    ·Assist with training and orienting staff as needed.

    ·Provide cross coverage as needed.

    ·Follow HIPAA guidelines for the management of patient privacy and confidentiality.

    ·Other duties, as assigned (listed below)

    Administrative Functions

    1.Extensive daily communication and contact with many Clinical and Administrative Departments of BWH, BWPO, DFCI and other Network Sites. This requires routing factual and confidential information and a detailed knowledge of policies and procedures at this institution as the others.

    2.Maintains schedule for faculty including coordinating patient clinics and operating room schedule with all meetings at BWH, satellite offices and outside engagements.

    3.Handles all telephone calls and messages having to do with the Faculty's administrative practice, triaging calls, as necessary, to appropriate personnel.

    4.Receives and sorts all mail for faculty.

    5.Maintains and organizes filing system for faculty.

    6.Composes routing correspondence to patients and physicians. Abstract basic information from patient records and other files.

    7.Prepares various types of medical and administrative correspondence including dictated medical staff notes, memoranda, reports, letters and schedules. Composes, proofreads, and edits as necessary

    8.Coordinates meetings using appropriate internal hospital resources whenever possible.

    9.Works as a team member with all staff in the Division to ensure smooth operation of the Division, including participation in staff or faculty meetings, taking minutes, and preparing agendas.

    10.Prepares, submits, and follows up on check requests, work orders, and resource booking requests to ensure completion.

    11.All other duties as needed and requested by the Operations Manager and the Senior Administrative Director.

    12.Performs all other duties related to the surgeon's administrative practice at the Brigham and Women's Hospital, Dana-Farber Cancer Institute, and other satellite offices including faxing, filing, photocopying, scanning, completion of forms and routine mailings as required.

    Travel

    13.Makes frequent travel and housing accommodations for various meetings and speaking engagements, including processing and tracking of travel reimbursements for visiting physicians and foreign dignitaries.

    14.Monitors surgeon's travel, lecture, and vacation schedule.

    15.Plan meetings and conferences, which may also require tracking of budgets or the ability to compose minutes.

    Credentialing and Licensure

    17.Monitor surgeon's state license and credentialing, and renews when necessary.

    18.Maintain surgeon's current CV information.

    Special Projects

    19.Coordinate any special functions, including but not limited to recruitment activities and visiting professorships, requested by the surgeon, which includes booking hotel conference/function rooms, catering and entertainment.

    20.Monitors and maintains budget for any special projects or events planned by the Surgeon.

    21.Helps organize and maintain of vendors and speakers for various divisional meetings including but not limited to the Quality Assurance Meeting.

    22.Run work-related errands as they arise for faculty.

    23.Any projects assigned by the Senior Operations Manager or Administrative Director.

    Qualifications

    Skills/ Abilities/ Competencies Required:

  • Ability to effectively respond to time sensitive and confidential issues.
  • Excellent organizational skills with the ability to oversee multiple projects at the same time and the ability to function well under deadlines and heavy work volume.
  • Excellent interpersonal skills and flexibility.
  • Strong communication (oral and written) skills with all levels of employees.
  • Ability to focus detailed concentrated effort to multiple projects and re-establish priorities as necessary.
  • Initiative and ability to work both independently and as a member of a functional team.
  • Maturity to work effectively with all levels of faculty, administration, and staff in situations where one must be courteous but firm in seeking information or compliance with educational program needs.
  • Detail oriented.
  • Tufts University

    Administrative Coordinator

    2 weeks ago

    Tufts University Boston, United States Full time

    Overview · Tufts University School of Dental Medicine (TUSDM) offers one of the most forward-looking educational environments in dental medicine in the country. Since its founding in 1868, TUSDM has been committed to leadership in education, patient care, research, and community ...

  • Mass General Brigham

    Administrative Coordinator

    2 weeks ago

    Mass General Brigham Boston, United States Regular

    Administrative Coordinator - Thoracic Surgery Description The Administrative Coordinator will provide project and administrative support to the Division of Thoracic Surgery. This individual is responsible for assisting the Senior Operations Manager and Thoracic Surgery Faculty M ...

  • Massachusetts General Hospital

    Administrative Coordinator

    2 weeks ago

    Massachusetts General Hospital Boston, United States Full time

    Administrative Coordinator / Insurance Specialist Description Under the general supervision of the Administrative Manager and per the established policies and procedures, the Insurance specialist is responsible for overseeing the Radiation Oncology authorization process. Working ...

  • Brigham and Women's Hospital

    Administrative Coordinator

    4 days ago

    Brigham and Women's Hospital Boston, United States Full time

    Administrative Coordinator - Education Programs - Thoracic Surgery - Hybrid Description Qualifications Skills/ Abilities/ Competencies Required: · Ability to effectively respond to time sensitive and confidential issues. · Excellent organizational skills with the ability to ov ...

  • Lesley University

    Administrative Coordinator

    1 week ago

    Lesley University Cambridge, MA, United States Part time

    Administrative Coordinator The Opportunity Lesley University seeks a part-time Administrative Coordinator to join the Information Technology and Resources team. The Administrative Coordinator focuses on coordinating scheduling for Operations and Information Technology leadership ...

  • Sunrise Systems

    Administration Coordinator

    1 week ago

    Sunrise Systems Cambridge, United States

    Co-ordinates administration of project activities keeping to time management, office administration and project support. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Project Director. · Maintains a detailed project action plan whic ...

  • Joslin Diabetes Center

    Administrative Coordinator

    1 week ago

    Joslin Diabetes Center Boston, United States Full time

    Overview · The Administrative Coordinator provides administrative support for the Clinical, Behavioral & Outcomes Research and Pediatric Research areas.In the Clinical Research Center (CRC), the Administrative Coordinator is responsible for providing administrative support to th ...

  • Temple Israel of Boston

    Administrative Coordinator, Education

    3 weeks ago

    Temple Israel of Boston Boston, United States

    About Temple Israel · Temple Israel (TI) of Boston's mission is "Living Judaism together through discovery, dynamic spirituality and righteous impact." We live this mission daily through our commitment to Jewish creativity, and our dynamic approach to building Jewish community. W ...

  • Tufts Medicine

    Administrative Coordinator II

    1 week ago

    Tufts Medicine Boston, United States Full time

    Hours: 40 hours per week; Monday through Friday from 8:30-5 or 8-4:30 · Location: Onsite at 860 Washington St. Boston, MA. After 6 months, 1 work from home day will be allowed at the discretion of your manager. · Job Profile Summary · ​This role focuses on providing administrati ...

  • eTeam Inc

    Senior Administrative Coordinator

    1 week ago

    eTeam Inc Boston, United States

    Senior Administrative Coordinator · The section of Hematology and Medical Oncology at Boston University and *** is seeking a senior administrative assistant. The section of Hematology and Medical Oncology at Boston University and *** is a rapidly expanding and innovative academic ...

  • Partners HealthCare at Home

    Administrative Coordinator, Evenings

    2 days ago

    Partners HealthCare at Home Boston, United States : Full time

    Job Description · Description · About Us · Brigham and Women's Faulkner Hospital's Home Hospital is an innovative clinical service that helps our patients maximize their time at home. When illness develops and is significant enough to require a hospital stay, Home Hospital ...

  • Lesley University

    Administrative Coordinator

    3 weeks ago

    Lesley University Cambridge, United States

    Administrative Coordinator · The Opportunity · Lesley University seeks a part-time Administrative Coordinator to join the Information Technology and Resources team. The Administrative Coordinator focuses on coordinating scheduling for Operations and Information Technology leaders ...

  • Sunrise Systems, Inc

    Administration Coordinator

    1 week ago

    Sunrise Systems, Inc Cambridge, United States

    Education, Qualifications, Skills and Experience: · High school qualification · Prior project coordination experience · Ability to determine project processes. · Written and spoken communications. · Specialist knowledge in relation to project management/coordination and adminis ...

  • Experis

    Administrative Coordinator

    1 week ago

    Experis Cambridge, United States Contract

    Administrative Coordinator · Job Information: · Located in Cambridge, MA · Hybrid Schedule · 6- Month Contract · Pay rate: $28/hr. · Role Duties: · Ensure the efficient operation of the Disability Access Office (DAO). · Function as first point of contact for the office, respond ...

  • Lesley University

    Administrative Coordinator

    3 days ago

    Lesley University San Francisco, United States Permanent

    Administrative Coordinator · The Opportunity · Lesley University seeks a part-time Administrative Coordinator to join the Information Technology and Resources team. The Administrative Coordinator focuses on coordinating scheduling for Operations and Information Technology leade ...

  • Mass General Brigham

    Per Diem Administrative Coordinator

    5 days ago

    Mass General Brigham Boston, United States Limited Term / Per Diem

    Per Diem Administrative Coordinator - BWFH Home Hospital Team Description About Us · Brigham and Women's Faulkner Hospital's Home Hospital is an innovative clinical service that helps our patients maximize their time at home. When illness develops and is significant enough to ...

  • Alpha Consulting Corp.

    Project & Program Administration Coordinator

    4 days ago

    Alpha Consulting Corp. Boston, United States

    Project & Program Administration Coordinator · Boston & Cambridge, MA · Pay: $34.00/hr · Job Description · The Kendall Square (KSQ) Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate wo ...

  • City of Cambridge

    Records Administrator/Administrative Coordinator

    19 hours ago

    City of Cambridge Cambridge, United States

    ABOUT THE ROLE & THE DEPARTMENT: The Community Development Department (CDD) is the planning agency for the City of Cambridge. Encompassing Community Planning, Zoning and Development, Economic Opportunity and Development, Housing, and Environmental and Transportation Planning divi ...

  • Tufts Medical Center

    Clinical Administrative Coordinator

    2 days ago

    Tufts Medical Center Boston, MA, United States Full time

    We're saving lives, building careers, and reimagining healthcare. This role focuses on providing professional and nonprofessional nursing care services in accordance with physician orders. In addition, this role focuses on performing the following Nursing Leadership duties: Respo ...

  • Tufts Medical Center

    Clinical Administrative Coordinator

    1 week ago

    Tufts Medical Center Boston, United States

    We're saving lives, building careers, and reimagining healthcare. We can't wait to grow alongside you. · Job Profile Summary · This role focuses on providing professional and nonprofessional nursing care services in accordance with physician orders. In addition, this role focuses ...