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    Project & Program Administration Coordinator - Boston, United States - Alpha Consulting Corp.

    Alpha Consulting Corp.
    Alpha Consulting Corp. Boston, United States

    4 days ago

    Default job background
    Description

    Project & Program Administration Coordinator

    Boston & Cambridge, MA

    Pay: $34.00/hr

    Job Description

    The Kendall Square (KSQ) Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office, on the Kendall Square restructuring project. Co-ordinates administration of project activities keeping to time management, cost and specification. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Programme Director

    Responsibilities:

    • Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and information from the project team
    • Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project
    • Coordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature
    • Ensures the production of reports or analyses, to meet quality standards, and provides interpretation of data
    • Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies
    • Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines
    • Prepares and/or edits meeting agendas, minutes, presentations and tables
    • Prioritizes workload, and that of others as appropriate, to achieve personal and work unit targets
    • Tracks project changes and produces updated project based schedules as agreed with project management
    • Supports the preparation of a budget and forecast reports to ensure projects align with initial cost specifications
    • Compiles summary documents and distributes to the project team as required
    • May control small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary
    • Responsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules

    Education, Qualifications, Skills and Experience:

    • 10+ years of experience in project administration
    • Experience working with construction projects and global projects
    • High school diploma
    • Written and spoken communications
    • Specialist knowledge in relation to project administration support activities in the construction industry or in facilities management
    • Competent in the use of relevant office equipment and systems including MS Teams, Sharepoint Online, Smartsheet
    • Experience of a variety of software/systems
    • Can create and maintain systems for efficiency for both self and others
    • Customer Service Skills

    Desirable:

    • Relevant vocational qualifications or equivalent experience
    • Team management skills
    • Professional qualification
    • Trimble, Miro, Procure or A-site experience

    Please E-MAIL your resume (attachment to email) with rate and availability to Jacqueline:

    This 12+ month position starts ASAP.

    MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE

    Job Types: Full-time, Contract

    Benefits:

    401(k)

    Dental insurance

    Health insurance

    Health savings account

    Referral program

    Vision insurance

    Schedule: Monday to Friday

    Work Location: Boston & Cambridge, MA

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