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    Administrative/Human Resources Assistant - Phoenix, United States - ELM Utility Services

    ELM Utility Services
    ELM Utility Services Phoenix, United States

    3 weeks ago

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    Description
    OF POSITION'S ESSENTIALFUNCTIONS:

    ELMis seeking an Administrative / Human Resources Assistant to work in ourPhoenix, Arizona office. In this position, your primary focus will be tosupport the current Adm functions for our Arizona operations as well as supportthe Corporate HR department with administrative tasks, employee onboarding, andassisting Arizona staff with basic HR requests/questions. This role will beworking alongside the current Arizona Administrative Coordinator and many ofthe following tasks will be a team effort. This is a fast-paced position whereyou must be able to organize your work and acknowledge and appropriately handlehigh-priority or time-sensitive data with limited supervision. This willrequire that you rely on excellent data entry, communication, and judgment toplan and accomplish goals and manage your daily work and that you are committedto the high quality and accuracy of your work. This position does not requireprevious Human Resources experience but does require previous administrativeexperience. The general office hours are 7:00 am to 4:00 pm M-F.

    Your specific duties in this rolewill include:

    ADMINISTRATIVE DUTIES:
    • Fleet -
      • Assist with fleet operations such as maintaining vehicle assignments
      • Coordinating vehicle repairs with the fleet department
      • Coordinate vehicle registration, insurance, and fuel card needs
      • Manage windshield replacements through approved vendor
      • Record Lytx camera vehicle assignments
      • Manage fleet reports relating to vehicle mileage, maintenance and inspections.
    • 811 calls -
      • Assist contractors with questions about their ticket(s)
      • Communicate contractor needs/concerns with supervisors and/or technicians
      • Explain ticket status to contractors and offer solutions or next steps.
    • Purchasing -
      • Place requisitions on Certify for equipment, tools, office supplies, and paint.
      • Keep track of purchase order status and orchestrate shipment deliveries
      • Count items received and close POs when applicable
      • Communicate needs for supplies with management.
    • Equipment/Inventory -
      • Manage equipment needs for technicians
      • Maintain accurate equipment assignments for technicians
      • Keep track of any/all asset transfers
      • Report lost/stolen assets with management
      • Order all equipment needed for training classes and current technicians
      • Prepare equipment to be shipped for repairs
      • Maintain an organized equipment room, storage, and bay.
    • Office Management -
      • Work with technicians/management regarding paperwork needing to be completed
      • Maintain accurate records of supervisor areas
      • Maintain accurate records of technician assignments
      • Assist in supplying supervisors with documents, forms, or anything needed for their technicians or themselves including assisting the Area Managers and State Director with various tasks as needed.
    HUMAN RESOURCES ASSISTANT DUTIES:
    • New Hires/Onboarding -
      • Ordering appropriate pre-screening such as drug screens, Motor Vehicle Records, and background checks for candidates that have been extended an offer.
      • Sending the digital onboarding to new hires once they have passed all required pre-screens
      • Work closely with corporate HR to track all pre-hire and new-hire progress in Arizona
      • Assist new hires with completing their required new hire paperwork on their first day as well as assist with any questions or concerns they may have regarding the digital onboarding process.
      • Communicate with new hires regarding their hiring status, location, and any questions they have related to the start of their training class
      • Assist AZ State Trainer with equipment or vehicles needed for training classes
      • Secure conference rooms for training classes
    • General HR -
      • Assist employees with simple requests such as accessing their W2s, check stubs, the employee handbook, direct deposit change forms, tax forms, etc.,
      • Assist with general HR policy questions/concerns including benefit questions/concerns.
      • Assist employees with general benefit questions and concerns such as accessing their insurance cards and looking up in-network providers.
      • Assist employees with questions regarding their 401(k) account or how to enroll/change their elections.
    In addition to hourly compensation,ELM offers a full benefits package including:

    • Medical,Dental, and Vision Insurance, Voluntary Disability Insurance, and VoluntaryLife Insurance

    • Paid-TimeOff accrual (PTO) Vacation/Sick Time (You have the ability to accrue up to 80hours per full year worked to start. Accruals go up with years of service)

    • 6Paid Holidays

    • 401(k)plan

    • EmployeeAssistance Program (EAP)

    • Paidhands-on training

    • Annualreviews with the potential for increases

    GENERALQUALIFICATIONS:

    • High School Diploma or GED

    • At least 1-2 years of administrative experience

    • Strong administrative and customer service skills area must.

    • Experience with pre-employment checks or in arecruiting environment is a plus

    • Excellent typing and data entry skills

    • Understanding of company and departmental policies andprocedures

    • The ability to conduct yourself professionally andprioritize confidentiality is a must

    • Excellent verbal and written communication skills withattention to detail

    • Proficiency with Microsoft office, specifically Word,Excel, and Outlook.

    SELECTION PROCESS:

    Whenconsidering applicants for this position, the selection process will take intoconsideration the needs of the Company, including such factors asreorganization requirements, diversity opportunities, relocation requirements,employee development, and job succession.

    WE ARE AN EQUALOPPORTUNITY EMPLOYER
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