Administrative Assistant - Bismarck, United States - University of Mary

University of Mary Bismarck, United States

3 weeks ago

Description

Job Description

Administrative Assistant | School of Arts & Sciences

The Administrative Assistant is primarily responsible for providing administrative support to faculty, program directors, and the Dean of the School of Arts and Sciences.

Candidates will be invited to demonstrate a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.

Essential Roles and Responsibilities Include:

Assists faculty in the school with various projects, coordinating on-campus candidate visits, and SOAS events and provides basic office assistance to faculty, which includes photocopying, scanning, submitting work orders and IT tickets, and filling out purchase orders and expense reimbursements forms as requested
Enters data in a timely and accurate manner, processes incoming and outgoing mail, answers phone calls, orders and maintains stock of office supplies, answers phone calls, ensures proper functioning of basic office equipment, and serves as a liaison or point person between SOAS and other university departments
Welcomes students and visitors at the reception desk and assists with general questions
Coordinates the dean's meeting and travel schedule
Assists admissions in arranging potential student visits with faculty members
Proctors student exams and collects student papers as necessary
Serves as the timecard supervisor for student workers
Prepares for and assists new faculty members, purchasing office supplies, requesting phone extensions, preparing office spaces, etc.
Performs other duties as requested and assigned
Submits letter of appointment requests for SOAS adjuncts and faculty overload
Maintains confidentiality regarding all aspects of the work environment
Records meeting minutes
Assists with the preparation of semester classroom assignments
Distributes posters to various places on campus

Desired Minimum Qualifications, Education, and Experience include:

Upholds and supports the Christian, Catholic, Benedictine mission of the University of Mary
Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities.
Builds a culture of ready and earnest hospitality in the School of Arts & Sciences and throughout the university, in accord with Saint Benedict's admonition that all be received as Christ.

Knowledge and Skills Required:

Associate's Degree is required
Two years of work experience in an office support position is required
Advanced use and understanding of Microsoft Word software and other general office equipment
Ability to work as a team member and independently
Ability to work well under pressure
Excellent customer service skills
Excellent interpersonal skills
Strong organizational skills

We thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery, the campus overlooks the beautiful Missouri river and is located in Bismarck, North Dakota, a community of approximately 80,000 people, with wonderful family and parish life, friendly neighborhoods, enjoyable recreational and cultural facilities, a low crime rate, clean air, and excellent schools. The University of Mary, with an enrollment of over 3,000 students, is accredited by the Higher Learning Commission of the North Central Association.

For more information on the University of Mary, please watch a short video by clicking on this link:

Review of application materials will begin immediately. Position will remain open until filled.

To view all of our current openings, please visit our career page at

Equal Opportunity Employer

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