Facilities and Operations Analyst - Los Angeles, United States - APAIT - a division of Special Service for Groups, Inc.

APAIT - a division of Special Service for Groups, Inc.

Verified Company

Los Angeles, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Title:
Facilities and Operations Analyst

Division:

APAIT

FLSA:
Non-Exempt/Full-time (40 hr./wk.)

Supervisor:
Program Director of Housing Operations

Salary:
$23.00 to $28/hour, DOE

Updated:04/12/2024

Summary

Under the supervision of the Program Director of Housing Operations, the Facilities and Operations Analyst will coordinate information technology and systems, and the planning and dissemination of specific projects and/or contracts.

They will also assist with supporting the Program Director of Housing Operations' responsibilities across the agencies' multiple building sites.

The Facilities and Operations Analyst will assist in project liaison, project management and operations; program development; documentation management; and other administrative functions of the agency.

This is a full-time position (40 hours per week) and requires flexible hours including evenings, weekends, and some holidays.

Essential Functions

Assist management in supporting building operations and maintenance of
APAIT's multiple housing sites and offices.
Support the organizing, centralization, and maintenance of key operations documents for
APAIT's multiple building sites.
Assist in standardizing operations processes of buildings, and in the development and maintenance of their operations schedules (ex. inspections and maintenance).
Assist in creating and maintaining step guides and Standard Operating Procedures (SOPs) for building sites.
Assist in driving building project management and housing operations initiatives.
Assist management in getting buyin from crossfunctional and interdepartmental stakeholders with projects.
Collaborate in implementing value adding and cost reduction initiatives at housing sites and offices.
Partner with IT Support on information system setup needs (including network users, laptops, and iPhones) during onboarding of new staff.
Coordinate onsite logistics and telecommunications setup during onboarding of new staff and on an ongoing basis.
Provide programmatic and administrative technical assistance to program personnel.
Support program group preparation activities, including but not limited to purchase, order, pickup, and delivery.
Assist in the coordination of and participation in community events, health fairs and festivals.
Represent the agency by attending local planning groups, community forums and collaboration meetings as assigned.
Function as backup for frontoffice reception asneeded.
Maintain and uphold Agency mission statement, values, policies, procedures, and principles.
Interpret agency purpose and mission to the community.
Ability to work overtime, work on weekends, holidays, and evenings when required.
Other duties as assigned to meet program and agency mission, goals, and objectives.
Regular attendance.

Minimum Qualifications - Knowledge, Skills and Abilities Required

Bachelor's degree in Business Administration, Finance or related field.
Knowledge of and ability to work with racial/ethnic minority, impoverished and underserved communities and groups (e.g., multigender, LGBTQ, substance using)
Basic knowledge, work experience, and understanding of HIV/AIDS and other related issues.
Proficient with Microsoft Office programs (Word, Outlook, PowerPoint, and Excel necessary).
Proficient writing and oral communication skills.
Demonstrated experience and knowledge of PC hardware.
Ability to coordinate multiple projects and tasks simultaneously in a highpressure work environment.
Ability to master a widerange of information, adapt, take initiative, and work in a teamcentered environment.
Ability to perform duties on some weekday evenings and weekend days when required.
Verification of employment eligibility.
Valid California Driver's License, plus proof of current automobile insurance
Reliable transportation for some local travel (<25%) to offsite meetings, agency events, etc.
Maintain and uphold Agency mission statement, values, policies, procedures, and principles.
Verification of employment eligibility.
Updated tuberculosis test (annual requirement) read, reviewed, and dated by clinician within 6 months of start date.

Non-Essential Qualifications - Knowledge, Skills, and Abilities

Preference for one to be Bilingual in Spanish (speak, read, and write).
Experience working in a nonprofit communitybased organization.
Experience in training.

Supervisory Responsibilities

The incumbent in this position does not have formal supervisory responsibilities.

Environmental Conditions (Working Conditions)

Ergonomically safe office environment with desktop computer, desk, chair, and natural light from windows.

Physical Requirements

In the course of performing this job, the incumbent typically spends time sitting, standing, walking, carrying (max.20lbs), lifting (max. 20lbs), listening, and speaking.

Mental Requirements