Assistant to The Dean's Office - Los Angeles, United States - UCLA

UCLA

Verified Company

Los Angeles, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Under the direction of the Associate Dean of Academic Affairs, provide administrative, operational, and support services for the Deans' Office.

Additionally, this position will provide direct administrative support for the Assistant Deans of Academic Affairs, with backup support for the other members of the Dean's office.

Duties include:

interaction with university officials and departments at all levels, and with community representatives and other external client groups; maintaining filing systems, databases, and inventory; assisting with financial duties to include budget preparation and purchasing, organizing meetings; calendar maintenance and scheduling; process supplies order and travel; organization of daily and long-range activities; providing general office/administrative support to the Office of the Dean; and other duties as determined by the Associate Dean.

Duties are routinely assigned and evaluated.
Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Ability to multitask, to prioritize work, to take initiative, to meet deadlines of assignments, to be flexible and adaptable and to work well under pressure when faced with fluctuating workloads, pressures of deadlines and competing demands. Ability to anticipate, identify and troubleshoot problems (required)
Working knowledge of Purchasing/Procurement (Bruinbuy/PAC) systems and Pcard to process vendor invoices and contracts. (preferred)
Working knowledge of UCLA Travel policies, procedures and systems to arrange travel and process reimbursements. (preferred)
Demonstrated ability to work quickly, accurately, setting priorities with attention to detail in an environment with frequent interruptions, and following through on all assignments under the direction of multiple supervisors. (required)
Skills in handling confidential matters with discretion, tact, and sensitivity. (required)
Ability to work effectively as part of a team (required)
Solid PC skills and experience with Word, Outlook, Adobe, Excel, PowerPoint, and Visio. Excellent proficiency with complex scheduling via Outlook. (required)
Ability and willingness to provide excellent, consistent service to external and internal customers; respond to customer needs and expectations in a supportive and professional manner. (required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Ability to work some evenings for meetings and special events. (required)

Schedule
8:00 am to 5:00 pm

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Union/Policy Covered
CX-Clerical & Allied Services
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Complete Position Description
Apply

Campus Requisition #:

1855

UC Payroll Title:

BLANK AST 3

Department:

UNEX-DEAN'S OFFICE

Appointment Type:

Staff: Career

Budgeted Pay Scale:

The target pay rate - $28.23 / hr.

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Full Salary Range:

USD $28.23/Hr. - USD $40.44/Hr.

Remote/Hybrid Eligibility:

Yes

Department Location:

10995 Le Conte Ave UNEX Dean's Office, Human Reso

Total Openings:

1

Full or Part Time:

Full Time