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La Verne

    Executive Assistant Office of the Provost - La Verne, United States - University of La Verne

    University of La Verne
    University of La Verne La Verne, United States

    3 weeks ago

    Default job background
    Full time
    Description

    Functional Title Executive Assistant Office of the Provost
    Position Type Administrative/Professional
    Appointment Type Regular
    FTE %
    100
    Work Schedule (if atypical)
    This is an on-site role. The schedule is Monday-Friday from 8-5.
    University Overview
    Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university—it's a home for passionate individuals like you.

    At the University of La Verne, we embody four core values that set us apart—Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you're fueled by these principles and are eager to make a meaningful impact, your journey begins here.

    With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.

    Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary and apply today
    Diversity Statement
    The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.
    Job Description Summary
    The Executive Assistant, Office of the Provost, provides primary high-level support and coordination and secondary support to the Vice Provost and Assistant Vice Provost for Undergraduate Programs and Faculty Affairs. The Executive Assistant is responsible for managing the Provost's calendar, travel schedules, meeting preparation, and day-to-day office operations while exercising sound judgment, tact, and discretion and is the gatekeeper to confidentiality and optimal management of the office's daily operations.

    Minimum Qualifications

    Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
    Internet browser and research techniques
    Strong communication (written and verbal)
    3-5 years of prior experience in supporting a senior leader or team.
    A successful track record of establishing strong interpersonal relationships internally and externally, with the ability to work collaboratively and courteously with colleagues throughout the Institution, faculty, staff, other constituents, and the public.
    Demonstrated acumen to manage office; the ability to build, lead, and foster a work environment that recognizes and rewards performance, supports new ideas and risk-taking, builds confidence, encourages interaction and teamwork, and promotes diversity.
    Proven ability to control and move forward on multiple priorities simultaneously. The ability to be highly adaptable to changing priorities as required, without losing momentum.
    Preferred Qualifications
    Higher Education Experience
    Benefits Summary
    Salary will be commensurate with experience and internal equity. Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University's 403B retirement plan, and a generous time off plan.
    Employment is contingent upon successful completion and clearance of a background check and employment verification.
    Location La Verne Main Campus
    Number of Vacancies 1
    Duties
    Specific Duties
    Maintains and manages the Provost's calendar (primary) and Vice Provost and Assistant Vice Provost for Undergraduate Programs and Faculty Affairs (i.e., schedules meetings and events and prepares daily meeting materials and travel itineraries). Coordinates and books all travel/accommodations for Provost and staff (when necessary).
    Percentage Of Time 30
    Specific Duties
    This position requires on-site full-time in-person support (M-F, 8 am-5 pm), office reception, and answering phones. As appropriate, articulate and triage rules, policies, and practices for La Verne personnel, students, and the public.
    Percentage Of Time 15
    Specific Duties
    Executes regular/routine administrative office tasks by university policies, practices, and procedures (e.g., check requests, purchase orders, expense reports, P-Card reconciliation, monthly time-off reports, office/kitchen supply inventory and re-orders, and office mail).
    Percentage Of Time 15
    Specific Duties
    Responsible for planning, coordination, and execution of Provost's Office meetings (i.e., space reservation, catering orders, technology set-up). Assists with major university-wide events, as needed (e.g., Commencement, Convocation, Scholarship Gala). Some evenings and weekends required.
    Percentage Of Time 10
    Specific Duties
    Maintains filing system, systematic record keeping, and confidentiality for all records, documents, and matters related to the Office of the Provost.
    Percentage Of Time 10
    Specific Duties
    Works in partnership an in collaboration with the Office of the President assisting as needed and in support of the President and Provost assisting with the balancing of diverse activities and tactical direction across each of the departments.
    Percentage Of Time 10
    Specific Duties
    Other duties as assigned.
    Percentage Of Time 10
    Salary Range
    Minimum: 66,560
    Maximum: $66,560-$70,000
    Posting Detail Information
    Posting Number SA

    Open Until Filled Yes

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