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    Executive Assistant - Raleigh, United States - AA2IT

    AA2IT
    AA2IT Raleigh, United States

    3 weeks ago

    Default job background
    Description
    Title - Executive Assistant

    Location - Raleigh, NC (hybrid remote)

    Duration - 6 months with extension

    Pay Rate - $36/hr

    Responsibilities -
    • Calendar Management: Manage the President's calendar, including scheduling meetings, appointments, and conference calls.
    • Anticipate scheduling conflicts and proactively resolve them.
    • Travel Coordination: Arrange domestic and international travel accommodations for the President, including flights, hotels, transportation, and itinerary planning.
    • Ensure all travel arrangements align with the President's preferences and priorities.
    • Communication Management: Serve as the primary point of contact for internal and external communications directed to the President.
    • Screen and prioritize emails, phone calls, and other correspondence, providing timely responses or forwarding to the appropriate parties.
    • Meeting Support: Prepare agendas, presentations, and materials for meetings attended by the President.
    • Take detailed meeting minutes, follow up on action items, and ensure effective communication among stakeholders.
    • Administrative Support: Assist the President with various administrative tasks, including expense reporting, document preparation, filing, and data entry.
    • Handle confidential information with discretion and maintain strict confidentiality at all times.
    • Relationship Management: Build and maintain positive relationships with internal and external stakeholders on behalf of the President.
    • Act as a liaison between the President and key stakeholders, including executives, clients, partners, and board members.
    Qualifications -
    • Bachelor's degree in business administration, communications, or related field preferred.
    • Proven experience as an executive assistant or similar role supporting C-suite executives.
    • High level of discretion and integrity when handling confidential information.
    • Exceptional organizational skills and attention to detail.
    • Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
    • Proficiency in Microsoft Office suite and other productivity tools.
    • Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
    • Flexibility and adaptability to changing priorities and responsibilities.
    • Positive attitude, proactive mindset, and willingness to take on new challenges.
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