Procurement Coordinator - Alhambra, United States - Los Angeles County Development Authority

Description

Salary : $67, $114,673.78 Annually

Location : Alhambra, CA

Job Type: Regular

Remote Employment: Flexible/Hybrid

Job Number: 24032

Division: Administrative Services Division

Opening Date: 05/13/2024

Closing Date: 5/20/2024 11:59 PM Pacific

Description

PROCURMENT COORDINATOR

ANALYST II/III DOQ

ADMINISTRATIVE SERVICES DIVISION

PROCUREMENT UNIT

$67, $114,673.78 Annually (DOQ)

Regular Position

The Los Angeles County Development Authority (LACDA) is a dynamic, innovative agency created in 1982 by the Board of Supervisors to generate affordable housing and economic redevelopment throughout Los Angeles County and participating cities. Funded primarily with federal grants, LACDA is an industry leader in sponsoring new solutions to housing and forming partnerships with private and public agencies. To apply, please visit our web site at

POSITION OVERVIEW

Under the general direction of a supervisor, this position performs procurement and contract administration support for the Los Angeles County Development Authority. The incumbent must maintain compliance with all relevant County, State, and Federal laws, ordinances, and internal policies and procedures.

Essential Job Duties

The below statements are intended to describe the general nature and scope of work performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned:

• Develop solicitation packages for procuring materials/supplies, professional services, construction and commodities.
• Analyze proposals.
• Determine contract strategies, soliciting and scheduling pre-bid meetings.
• Evaluate bids and proposals for compliance.
• Understand and implement Davis Bacon, Section 3, and Living Wage.
• Familiarity of the purchase card program.
• Develop and monitor project management timelines.
• Coordinate contract specifications such as complying with insurance requirements.
• Determine prevailing wage for the projects, and approve payroll documents.
• Conduct internal audits, and perform other related duties as assigned.

The candidate must be able to analyze procurement related documents, demonstrate knowledge and experience in the field of Procurement and Contract Administration and be able to maintain compliance while committed to a high standard of customer service.

The candidate must be proficient with web-based systems and Microsoft Office products including Excel and Word. The candidate must have excellent verbal and written communication skills and be able to establish cooperative, working relationships with internal staff, other divisions, and outside vendors.

Ability to perform complex and multiple assignments concurrently while still maintaining attention to detail is critical to success in this position. Must be able to plan, organize, and prioritize multiple assignments, work with limited supervision, and make sound independent decisions.

This position demands strong writing skills, attention to detail, multitasking, time management and planning skills while performing as a procurement subject matter expert committed to exceptional customer service and fair, open, competitive, timely, and ethical procurement practices.

Qualifications

Any combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Experience, as outlined below, may be substituted for required education on a year-for-year basis.

• Bachelor's degree from an accredited four-year college or university with a major in business or a related field

AND

• Three (3) years of experience in Procurement and Contract Administration for a large business or public agency.

DESIRABLE QUALIFICATIONS
Completion of a certification program demonstrating advanced knowledge in the Procurement arena such as public contracts, or federal government contracting, is preferred but not required.

Knowledge of:

• Procurement and Contract Administration
• Davis Bacon
• Section 3
• Living Wage

Skilled in:

• Web-based systems
• PeopleSoft Financials System
• High level of proficiency using Microsoft Office Suite, including Excel and Word
• Communicating effectively orally and in writing

Ability to:

• Read, interpret, and analyze procurement related documents
• Compile and analyze complex data.
• Maintain compliance while committed to a high standard of customer service.
• Manage multiple projects and tasks simultaneously and meet deadlines under pressure
• Work independently and with a team.

Additional Information

Equal Opportunity

The LACDA is an equal opportunity employer. We are committed to creating a workplace culture that embraces diversity, equity, and inclusion to advance our mission of building better lives and better neighborhoods.

Reasonable Accommodation

If you are an individual with a disability and need to request reasonable accommodations under the Americans with Disabilities Act (ADA), please call the LACDA, Human Resources at or via email at

Application Process

To be considered, all applicants are required to apply online by the filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job. In the Work Experience section of the application, applicants must demonstrate their experience by providing a clear description of the work performed as it relates to the position. Each job held must include the dates of employment, name and address of the employer, position title, hours per week, and supervisor. Please note resumes will not be reviewed to determine qualifications.

Supplemental questions are considered a part of the application process and must be carefully answered. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the applicant's education, training, and experience. Depending on the size of the applicant pool, the supplemental questions may be used as part of the supplemental screening.

To receive credit for required education, applicants must attach a copy of their degree or official/unofficial transcripts. Please note foreign degrees (or degrees completed outside of the United States) require an evaluation of U.S. equivalency conducted by a credential evaluation service such as or

Please include three (3) professional references in the "Reference" section of your application.

Failure to comply with this application process may result in disqualification.

Screening and Selection Process

Following the review of application materials, the most qualified candidates will be contacted via email and text messaging, if elected, for an assessment test and/or interview. Please check the email account provided on the application for important communications regarding the status of your application and/or next steps.

Salary Compensation

Salary compensation is dependent on qualifications (experience, education, knowledge, skills, and abilities). Initial salary placement is generally made between the start and mid-point of the posted range. New hires are not eligible to start at the maximum of the posted range.

Conditions of Employment

Candidates selected from the process will receive a conditional offer of employment contingent upon successful completion of satisfactory reference checks, a post-offer medical examination, and criminal background check. Background check information will be considered in determining the applicant's suitability for the position.

Candidates must possess a valid California Class C Driver's License, an acceptable driving record, and must comply with the LACDA's Motor Vehicle Safety Policy during employment.

Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment.

Proof of authorization to work in the United States will be required at the time of hire.

Employment with the LACDA is at-will and may be terminated at any time with or without cause.

FILING DEADLINE: MONDAY, MAY 20, 2024 at 11:59PM

APPLY IMMEDIATELY, POSITION MAY CLOSE WITHOUT PRIOR NOTICE.

RECRUITMENT NUMBER: 24032

As a regular full time employee you are eligible to receive the following benefits offered by the Los Angeles County Development Authority(LACDA):

• Thirteen paid holidays*
• Ten days (80 hours) of Vacation based on years of service up to twenty days (160 hours) of vacation time subject to the conditions listed under LACDA Provided Leave
• Twelve days (96 hours) of sick time subject to the conditions listed under LACDA Provided Leave
• One (8 hour) floating holiday (must be utilized by December 31)
• $10,000 group Term Life and Accidental Death & Dismemberment Insurance Policy
• Short term and long term disability insurance
• Paid jury duty and witness leave up to 176 hours per year
• Paid bereavement leave up to three days is permitted in the event of death of an immediate family member
• Medical / Dental / Vision
• Flexible Spending Accounts (Health Care & Dependent Care)
• Supplemental Employee and Dependent Life Insurance
• Employee and Family Accidental Death & Dismemberment Insurance
• Employee Assistance Program
• CalPERS
• 457 Deferred Compensation Plan
• Bilingual Pay (if applicable)

In addition to the above, the LACDA's Flexible Benefits Plan is authorized under Section 125 of the Internal Revenue Code, and permits employees to use pre-tax dollars to pay for their portion of the cost of benefits under the Plan through "Salary Redirection" arrangements.

As part of this plan the LACDA will contribute $ per month, effective on the first (1st) of the month following the completion of one (1) full month of compensated service.

Changes to CalPERS:

The LACDA is a participant of the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, an employee who is hired by the LACDA and who is enrolled in CalPERS for the first time, is not eligible for CalPERS reciprocity OR has a break in service greater than 6 months (aka "New Member"), shall be enrolled in the CalPERS benefit formula of 2% at 62 and pay the 8.25% member contribution.

An employee who is hired by the LACDA from another CalPERS agency, or an agency with CalPERS reciprocity, or with a break in service of 6 months or less (aka "Classic Member") shall receive the CalPERS benefit formula of 2% at 60 and pay 2.5% of the 7% member contribution. It's important to note that if a member has a break in service of more than six months but returns to service with the same employer, the member would be considered a "Classic Member."

*Traffic Court Specialist (TCS) employees receive one additional holidays.

For additional benefits information, please visit our website -

01

Only your application and supplemental responses will be reviewed to determine minimum qualifications. PLEASE CHECK YOUR ANSWERS CAREFULLY. Mistakes or incomplete responses may result in disqualification. Do not rely on a resume or respond "see resume " as it will not be used to determine qualifications. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

• I understand the information above

02

Do you have a four year or higher college or university degree specializing in Public Administration, Business Administration, or related field? (To receive credit for education, degree and/or transcripts must be uploaded to application/Neogov at the time of filing).

• Yes
• No

03

Please identify the number of years of directly related experience you possess working in Procurement and Contract Administration for a large business or public agency.

• No prior work experience
• 1-2 years of related work experience
• 3-4 years of related work experience
• 5 or more years of related work experience

04

Please describe your experience and scope of responsibility in performing the following activities: a. Procurement b. Contract Administration c. Federal Government Contracting If no experience in any or all of the areas, please indicate "NA"

Required Question