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Kent OTHER1 month ago
Administrative Assistant - Washington Navy Yard - George Consulting
Description
About UsGeorge Consulting is
committed to creating a diverse environment and is an equal
opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, gender, gender identity or expression, sexual
orientation, national origin, genetics, disability, age, or
veteran status.
Job Description
Job Description:
George Consulting is seeking an Administrative
Assistant (Digital Media Conversion) to support NIPO at the Washington Navy Yard.
Roles and
Responsibilities:
* Conversion of physical
documentation into searchable digital files.
* Organizing the digital
file system for searchability, retrieval and archival of documents.
* Assit with back-office
tasks from government lead.
* Communicate with
government personnel about files being converted.
Secondary Job Duties (Only when needed for
backup):
* Receptionist shall answer telephones to relay
incoming, outgoing, and intra-system calls and acts as a receptionist greeting
visitors, determining nature of visits and directing visitors to appropriate
persons. This position may involve other duties such as recording and
transmitting messages; keeping records of calls placed; providing information
to callers and visitors; making appointments; keeping a log of visitors; and
issuing visitor passes. Occasionally, type and perform other routine clerical
work, usually while at the receptionist station, which may occupy so portion of
the worker's time.
* Physical Security: Greet all visitors (Foreign
Chief of Naval Operations (CNOs) and attaches, Corporate Executives, General
and Flag Officers (FO/GO), etc.) and, as such, m be professional, dignified and
proficient in dealings with senior officials; arrange VIP access into Navy IPO
spaces, control access and badging, and maintain records of visiting
dignitaries; track and record foreign visitors to Navy IPO via the Foreign
Visitor System Confirmation Module (FVS-CM); process incoming visit requests;
manage courier cards, visitor's badges, property passes, etc. Arrange escorts for
those personnel requiring such escort; ensure visitors comply with established
security policy and procedures; ensure personal electronic devices (PEDS) of
visiting personnel are properly safeguarded and returned to the owner upon
completion of the visit; ensure proper security of the reception area during
working hours, and proper lock-up at close of business.
* Personnel Security: Maintain comprehensive
personnel security data using MS Access. Prepare outgoing visit requests; use
Defense Information System for Security (DISS) or its successor for clearance
and visit request information; record security related training for all
assigned personnel and support Contractors; receive, review and input security
clearance data into the visitor's database, ensuring that support Contractor's
visit request is up-to-date; file visit requests and maintain records; update
security database and visitor's database as needed.
* Antiterrorism/Force Protection (AT/FP):
Maintain current data reflecting AT/FP training for all members of the activity
and support Contractors; prepare Individual Force Protection Plans (IFPPs) for
travelers; consult current country terrorist threat list when preparing IFPPs.
* Information Security: Receive deliveries to
the command, ranging from classified deliveries to supply; ensure proper
protection of all deliveries, recording of all incoming items, and movement of these
items for dissemination.
* Training: Maintain records of all security
training for members of the command; initial orientation, annual refresher
briefings, Cyber Awareness briefings, AT/FP, Personally Identifiable
Information (PII) training, Counterintelligence, etc.
THIS POSITION REQUIRES
THE ABILITY TO OBTAIN AN ACTIVE DEPARTMENT OF DEFENSE SECRET SECURITY
CLEARANCE.
Required Skills &
Experience:
* High School Diploma or GED
* Must be comfortable with communicating with
people daily and in person.
* Understand the importance of the security
measures taken on-site and be able to enforce them properly with everyone
entering the building.
* Comfortable going on-site every day at the
Washington Navy Yard.
* Ability to communicate effectively with all
directors on-site. George Consulting is an Equal Opportunity Employer and does not discriminate on the basis of race or ethnicity, religion, sex, national origin, age, veteran disability or genetic information or any other reason prohibited by law in employment.
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