New Car Contract Clerk - Huntington Beach, United States - DeLillo Chevrolet

DeLillo Chevrolet
DeLillo Chevrolet
Verified Company
Huntington Beach, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

BRIEF JOB DESCRIPTION:

  • Process contract, payoffs, and flooring.
  • Ensures all transactions are processed timely and accurately.
  • Verifies the costs and transactions for each vehicle sale.
  • Work accurately within state and corporate guidelines.


  • Maintain schedules.

  • Proficient in MS Word and Excel (or Google Docs)
  • Ensure compliance with all legal regulations
  • Performs other duties as assigned

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • The Contract Clerk is responsible for reviewing the dealership's new vehicle sales contracts to ensure proper completion and accuracy.
  • Receives and processes new contracts from the Finance/Fleet department and Posts retail and lease finance contracts to appropriate accounting schedules.
  • Break down and organize all paperwork in each deal; check for completeness (signatures, downpayment, verify VIN, etc.)
  • Maintain organized filing system for all deals and paperwork.
  • Scan any added documents to the file.
  • Verify and post contract funding.
  • Process payoff checks for tradeins and mail them to appropriate financial institutions promptly.
  • Review and ensure the accuracy of the deal's incentives, rebates, commissions, and sales tax.
  • Route paid deals to the tag and title clerk for processing.
  • Input inventory control information to ensure accurate reporting
  • Responsible for schedules pertaining to the sale of new and used vehicles, including but not limited to payoffs, due bills, rebates, and vehicle receivables; prints, analyzes and distributes reports as requested by management.
  • Submit weekly reports on schedules with notes on outstanding items.
  • Provide administrative support to management, other departments, and coworkers as needed.
  • Any other duties as assigned by the supervisor
  • Process New vehicle contracts in a timely and accurate manner.
  • Process Dealer Trades, Pay off New Car Flooring and Electronic Funding Transactions (EFT's).
  • Provides timely and accurate reports as required.
  • Verifies the costs and transactions for each vehicle sale.
  • Submits for Manufacture rebates and maintain a heat sheet.
  • Performs other duties as assigned
.
  • Files all 8300 receipts.
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