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new car contract clerk - Huntington Beach, United States - DeLillo Chevrolet
Description
We are looking to hire an experienced Automotive Contract Clerk who is outgoing, kind, likable and wants to be a part of an amazing office team at DeLillo Chevrolet.
The candidate must bring a vast understanding of Automotive Contracts, attention to detail, strong organization skills, ability to multitask, and problem-solving skills.
We seek someone who understands that our culture is essential to us and, will add value to our team.
Candidates must have at least two year of Contract Experience at a franchise automotive dealership.
This person must be honest, self-driven, results-oriented, and work well in a fast-paced culture.
Personal Qualities We Are Looking For:
• Genuine care for people and providing exceptional support and guidance to co-workers (We don't say employees).
• Friendly, enthusiastic, reliable, with a cheerful "team-player" attitude.
• A person who represents our Golden Rule Dealer Culture.
• Excellent communication, interpersonal, and organizational skills.
• Strong work ethic and ability to work in a fast-paced, results-driven culture.
• Proven contract experience, with at least two years of experience in automotive contracts.
BRIEF JOB DESCRIPTION:
• Process contract, payoffs, and flooring.
• Ensures all transactions are processed timely and accurately.
• Verifies the costs and transactions for each vehicle sale.
• Work accurately within state and corporate guidelines.
• Maintain schedules.
• Proficient in MS Word and Excel (or Google Docs)
• Ensure compliance with all legal regulations
•
Performs other duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• The Contract Clerk is responsible for reviewing the dealership's new vehicle sales contracts to ensure proper completion and accuracy.
• Receives and processes new contracts from the Finance/Fleet department and Posts retail and lease finance contracts to appropriate accounting schedules.
• Break down and organize all paperwork in each deal; check for completeness (signatures, downpayment, verify VIN, etc.)
• Maintain organized filing system for all deals and paperwork.
• Scan any added documents to the file.
• Verify and post contract funding.
• Process payoff checks for trade-ins and mail them to appropriate financial institutions promptly.
• Review and ensure the accuracy of the deal's incentives, rebates, commissions, and sales tax.
• Route paid deals to the tag and title clerk for processing.
• Input inventory control information to ensure accurate reporting
• Responsible for schedules pertaining to the sale of new and used vehicles, including but not limited to payoffs, due bills, rebates, and vehicle receivables; prints, analyzes and distributes reports as requested by management.
• Submit weekly reports on schedules with notes on outstanding items.
• Provide administrative support to management, other departments, and coworkers as needed.
• Any other duties as assigned by the supervisor
• Process New vehicle contracts in a timely and accurate manner.
• Process Dealer Trades, Pay off New Car Flooring and Electronic Funding Transactions (EFT's).
• Provides timely and accurate reports as required.
• Verifies the costs and transactions for each vehicle sale.
• Submits for Manufacture rebates and maintain a heat sheet.
• Performs other duties as assigned.
• Files all 8300 receipts.
