Human Resources Coordinator - Dallas, United States - HKS

Description

Overview:

HKS Dallas is seeking a Human Resources Coordinator to join our team.

Supports project teams using a wide range of developing human resources skills. Strong written and interpersonal communication with all levels in the organization. Eager to learn, highly organized and willing to contribute creatively to the team.

Responsibilities:

• Establishes and maintains positive and professional working relationships with internal and external customers and vendors
• Coordinates and conducts new hire orientation and benefits orientation on an as-needed basis in collaboration with Talent team
• Coordinates and distributes employee packets (e.g., new hire packets, benefit packets, parent packets, etc.)
• Coordinates and processes I-9s for new hires in collaboration with HR team and HR Touchpoints across offices
• Coordinates and processes new hire benefit enrollment across offices
• Proactively monitors and responds to HR and Benefits email inbox inquiries; escalating questions as needed to the appropriate team member
• Conducts regular audits of HRIS data to ensure data accuracy
• Regularly maintains Source pages in collaboration with HR and Benefits team
• Partners with HR Touchpoints across offices on launching and coordinating various HR and Benefits items throughout the year
• Collaborates on drafting HR and benefits communications
• Demonstrates sense of urgency in coordinating and responding to Requests for Information (RFIs)/Requests for Proposals (RFPs) and certification information for HR-related requests
• Responsible for supporting project teams with client's credentialing process (e.g., scheduling drug screening requests, as applicable)
• Researches emerging employment regulations (federal, state, local) and assists with coordinating compliance implementation and documentation
• Assists with implementing and maintaining ongoing and annual employee recognition initiatives
• Assists with verification of employment requests and processing unemployment claims as needed
• Assists with Worker's Comp inquiries and filings
• Assists with Medicare inquiries
• Responsible for benefit invoices, reporting, and auditing
• Assists with scheduling and coordinating wellness events across offices
• Maintains digital personnel files throughout the employee lifecycle
• May assist in drafting policies, processes, and documents/presentations in collaboration with HR team
• Performs work in a manner that demonstrates an awareness of and an appreciation for the firm's cultural values, including a commitment to quality, innovation, learning and growth
• Assists with immigration, including verification letters, postings and files
• Other tasks as assigned

Qualifications:

• Professional degree in Human Resources Management, Business Administration, Psychology or related degree or an equivalent combination of education and experience
• Experience in Human Resources in a corporate firm strongly preferred
• Experience in the use of HRIS systems (Workday) strongly preferred
• Experience in MS Office Suite; strong Excel and analytical skills
• Experience in Adobe Suite preferred
• Basic knowledge of human resources best practices, policies, procedures and employment law
• Strong interpersonal skills and the ability to interact with all levels of staff
• Ability to hold sensitive information with a high level of confidentiality
• Ability to work under strict guidelines, competing priorities and immediate requests
• Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
• Ability to proactively problem solve and apply innovative solutions
• Ability to work independently and collaborate in a team environment
• Ability to effectively meet deadlines at expected quality
• In Office Days Requirement: 4 days required in the Dallas office

#LI-KT1

If you currently work for HKS, please submit your application via the Internal Careers Portal.

HKS is an EEO/AA Employer: M/F/Disabled/Veteran