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    Procurement Specialist - Newark, United States - New Jersey Institute of Technology

    New Jersey Institute of Technology
    New Jersey Institute of Technology Newark, United States

    1 week ago

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    Description

    Title:

    Procurement Specialist


    Department:

    Procurement Technical Assistance Ct


    Reports To:

    Dir Procurement Tech Asst Cntr


    Position Type:

    Staff


    Position Summary:

    At the discretion of the Director, the
    Procurement Specialist will provide duties including technical assistance and
    procurement counseling to New Jersey-based businesses. Instruct and guide
    clients on Federal, state and/or local government regulations and processes.
    Proactively increase personal knowledge base and professional development by
    enrolling in, completing, and maintaining NJIT APEX Accelerator Director
    approved training and certifications provided by DoD, APTAC, SBA, NCMA, DCMA,
    DLA, MEP, and other authorized and relevant resource organizations.


    Essential Functions:

    -Independently
    consult with potential and existing business owners; assess and analyze
    procurement related business needs; assist in researching, planning, and
    problem solving the full range of issues related to doing business with
    government agencies and government prime contractors; provide expertise and
    assistance in understanding Federal Acquisition Regulation (FAR), Defense
    Federal Acquisition Regulation Supplement (DFARS), and related
    procurement/contracting regulations.

    • Accomplish technical assistance milestone objectives and maintain client
    progress portfolio according to established policy and procedures.

    • Serve as a liaison between the assigned program and internal and external
    stakeholders; maintain positive and productive relationships with
    organizations, businesses, individual partners, and other contacted in
    performing assigned functions.

    • Conduct indepth research and provide technical assistance to clients; serve
    as a technical advisor on complex contracting topics; assisting with
    responding to and submitting bids/proposals, analyze client needs and assess
    the effectiveness of client action plans.

    • Conduct market research;
    recommend marketing strategies/tactics for clients.


    Additional Functions:

    -Assist
    clients in defining product profile categories, in developing capability
    statements for the public and private sectors, and identifying potential
    buyers and procurement opportunities.

    • Utilize strategies to acquire business clients that includes using
    traditional and web-based communications tools such as social media and email
    marketing campaigns coordinate, and conduct outreach activities that include
    developing collaborations with public agencies, prime contractors,
    industry/business associations, and other organizations.

    • Proactively encourage clients to update their respective company profiles on
    government and government prime portals including SAM, DSBS, and NJIT APEX
    Accelerator's database to increase chances of matching to viable resources
    and procurement opportunities.

    • Record detailed notes of
    all client interactions in NJIT APEX Accelerator's customer relationship
    management system. Notes shall include counseling and prep time, type of
    interaction (Phone, email, on-site, etc.), and detailed notes of interaction.
    Update client profiles in NJIT APEX Accelerator's database as needed.

    • Assist Veterans with veteran related procurement matters.
    • Perform related duties and responsibilities as required and approved by the
    NJIT APEX Accelerator Director.

    • Deliver, and if qualified design, training and presentations on topics
    including government registrations, small business certifications, marketing
    to government agencies and government prime contractors, submitting
    bids/proposals, contract management, and other procurement related issues.
    Represent NJIT APEX Accelerator at business events and conference, administer
    training, and speak at public forums.

    • Perform related duties and
    responsibilities as required and approved by NJIT APEX Accelerator Director.


    Prerequisite Qualifications:

    -Bachelor's degree is required.

    • Minimum two years of related work experience required.
    • Subscribe to, attend, and complete training toward the goal of acquiring and
    maintaining certification from the Association of Procurement Technical
    Assistance Centers (APTAC) as a Certified Procurement Professional (CPP)
    certification.

    • Enroll in, attend and complete DLA training and certifications, as applicable
    or when designated by Director.

    • Enroll in and complete NJIT APEX Accelerator Director approved ongoing training
    to acquire advanced SBIR and STTR knowledge and expertise.

    • Travel throughout New Jersey,
    as well as to out-of-state training and events is required.

    • At the university's discretion, the
    education and experience prerequisites may be exempted where the candidate can
    demonstrate to the satisfaction of the university, an equivalent combination of
    education and experience specifically preparing the candidate for success in
    the position.


    Preferred Qualifications:

    -     Extensive knowledge of the
    methods and procedures used in government contracting, including compliance
    with Federal Acquisition Regulation (FAR), Defense Federal
    Acquisition
    Regulation Supplement (DFARS), and other state and local contracting
    regulations. Accounting system requirements including web-based systems for
    electronic invoicing, receipt, and acceptance including Wide Area Work Flow
    (WAWF) system. Internet bid and procurement systems.

    • The Department of
    Defense Mentor-Protege Program (MPP) and similar government programs.

    • Working knowledge of Federal
    databases containing federal contract data such as System for Award
    Management (SAM), Dynamic Small Business Search (DSBS), and others.


    Bargaining Unit:

    PSA


    Range/Band:

    21





    FLSA:
    Exempt
    Full-Time
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