Accounts Payable Manager - Corona, United States - Vaco

Description

AP Manager- Direct Hire
Industry: Oil & Gas
Location: Corona, California
Hours: 8am-5pm

Position Summary
We're looking for a seasoned Accounts Payable Manager who will lead our procure-to-pay processes, vendor management, and systems. The AP Manager will be accountable for service delivery that drives effective invoice processing and prompt payment to suppliers. Provide end-to-end proactive monitoring and management of invoice and expense transactional pipeline to ensure workload prioritization drives better user experience for our business partners and on-time payment to suppliers. This role requires a blend of procurement request management, systems management, and Accounts Payable management.

Responsibilities/Duties

• Manage the AP process, which includes corporate card programs, vendor management, expense reimbursement, vendor invoice and credit memo processing, and payment disbursements.
• Oversee the AP Invoice and AP Expense Report process utilizing SAP, Concur
• Lead system and process implementation, integration and improvement initiatives ensuring proper policies and controls are in place
• Drive continuous improvement efforts by implementing process improvements, technology driven solutions and automation. Partner with business systems to ensure all financial systems and procure to pay operations are optimized to capture and produce timely and accurate information
• Manage the day-to-day Accounts Payable functions to ensure effective processing and payment of invoices
• Subject matter expert for Procure to Pay as implementation and/or integration projects occur
• Engage with our business partners across various departments, understanding their AP management and T&E needs, and ensuring a streamlined P2P process including procurement requests, invoice approval to payment.
• Preparation and analysis month end close, accrual process and monthly reconciliation to general ledger. Partner with Accounting as necessary to support month-end close.
• Maintain and manage recurring monthly rent, interest, lease agreements, and insurance payments for multiple companies
• Manage and approve all invoice escalations and expedite requests
• Manage all external department communication global email on month-end, year-end schedule and supplier notifications
• Process and setup new vendors in compliance with Arizona Pipeline Co requirements
• Management of 1099 annual process and ensure data is captured for annual statements and annual statements are mailed and reported accurately to the IRS
• Ensures timely preparation and distribution of payable reports. Ability to perform vendor analysis, expense review and analysis, and ad-hoc reports.
• Provide problem resolution at both a strategic and functional level
• Select and hire employees for the Accounts Payable team as needed to include; train and evaluate employees to enhance their performance development and work product; set department goals, and individual goals; conduct annual performance evaluations
• Develop, implement, and maintain systems, procedures and policies to ensure adherence to Company values and guiding principles
• Serve as liaison for the accounts payable department in providing resolution to invoice disputes and inquiries, both from external (e.g. vendors, auditors, etc.) parties and internal customers.

Knowledge, Skills, and Abilities

• Experience working with modern P2P software and systems, particularly Corpay, and SAP Concur Expense/Invoice
• Strong project management skills, encompassing attention to detail and ability to prioritize and lead high-priority initiatives on concurrent timelines.
• Exemplary interpersonal, verbal, and written communication skills, as demonstrated by the ability to interact effectively with both internal teams and external partners.
• Strong analytical skills, including a propensity for data-driven decision-making and experience with reporting and analytics tools to monitor P2P performance metrics.
• Experience with systems implementations and automation required
• Ability to provide analytical analysis to support internal financial reporting
• Excellent interpersonal and communication skills
• Provide excellent customer service with both internal and external customers
• Advanced knowledge and ability to work with Excel
• Ability to recognize discrepancies/errors in data/information and to respond to work errors in a professional manner, working collaboratively and cooperatively with others
• Possess proficient analytical, problem-solving, and decision-making skills
• Demonstrated ability to model customer-focused behaviors leading to outstanding customer experiences
• Consistently demonstrates a commitment to the organization's policies and procedures, including but not limited to, attendance, confidentiality, conflict of interest, and ethical responsibilities.
• Experience working with senior-level management and supporting field partners.

Education/Experience

• Bachelor's degree or higher in accounting or related field is preferred
• Preferred 10 years of experience with 5 years managing full-cycle accounts payable and 5 years of leadership experience
• Previous/On-going IOFM Membership/Certification is a plus
• Systems experience with eCMS, SAP Concur and Corpay is a plus
• Working knowledge of transactional accounting processes (AP and Travel & Expense)

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.