Administrative Assistant - Knoxville, United States - LBMC

LBMC Knoxville, United States

1 week ago

Description

Job Description

Job DescriptionOPPORTUNITY

This Administrative Assistant role is a great opportunity for anyone passionate about providing support to high-performing team members throughout our Knoxville office. There will be a strong focus on duties that include facility operations, time & billing, processing tax returns, and occasional front desk relief. This is a full-time hourly position (40 hours/week) which may require increased hours during month-end deadlines and busy seasons. Busy season runs January- April and September- October each year.

SCOPE OF WORK

Provide daily administrative support while maintaining a high level of attention to detail in all work
Perform all processes related to time and billing. Run billing reports, schedule billing meetings, prepare drafts, and save posted invoices to bill managers' files
Act as a liaison to help answer outstanding questions pertaining to invoices which might have resulted in why a payment has not been received
Assist internal accounting with client payment/posting questions
Assist clients with A/R questions and provide details, resend invoices on request, answer phone calls, enter payments, and troubleshoot with clients if they have issues setting up their accounts
Provide support on facility needs such as mail and coordination of packages, office supplies, machine servicing, kitchen support, keycard management, and primary contact for issuing maintenance requests
Primary phone and reception relief for lunch and vacations
Perform Ad Hoc projects as needed in support of the Knoxville office
Adheres to LBMC's defined processes and procedures including the firm's policy on privacy and client confidentiality. Knows and follows the rules, regulations, and the Code of Professional Conduct of the AICPA, the Tennessee Society of CPAs, the Tennessee Board of Public Accountancy, and other regulating bodies as appropriate.

IDEAL CANDIDATE PROFILE

High School Diploma or GED is required, associate degree preferred
3+ years Administrative or Executive Assistant work
Ability to work extended hours and weekends January – April, August – October, and during other peak deadlines as needed

LBMC OVERVIEW

LBMC is built on individuals with entrepreneurial spirits and believe in the power of a hybrid workforce. We are consistently named a Pacesetter for Growth in the U.S. as we continue to add team members to each of 4 LBMC offices in the Southeast and remote. LBMC also continues to receive accolades including being noted as a Fortune Great Place to Work, a Top 5 Firm in the Southeast, a Top Accounting Firm on Accounting Today's Top 100 list, Best Firm in Technology, Best Workplace in Consulting & Professional Services, and more We are proud to provide individualized career paths regardless of team member location and work schedules.

LBMC offers competitive benefits including generous PTO schedules, dynamic technology solutions for remote work, robust Talent Development and continuing professional education programs, inclusive Business Resource Groups, enhanced parental leave, thoughtfully structured mentorship and individual development programs, and more. We are committed to giving back to our local communities through LBMC initiatives such as Lending Hands and the LBMC Cares Foundation to support causes important to team members. While we may have a global footprint, we still believe in the power of southern hospitality and supporting the causes that matter to both our team members and clients and are committed to enhancing team member benefits as we identify gaps and changes in the marketplace.

LBMC values individuals with a growth mindset and entrepreneurial spirit, so if you have an innate curiosity for solving problems and creating solutions—LBMC is the place for you If you are interested in joining a firm that provides personalized career paths, the opportunity to work with sophisticated clients around the US, and encourages a "work that works for you" mentality, please reach out.

Diversity and Inclusion at LBMC

Commitment to our team members, clients, and the communities in which we work. At LBMC, our mission of delivering the best to our clients and each other every day is rooted in our unique differences. Our engagement, growth and success are at their best when team members have equal opportunity and are included. Diversity brings value to LBMC by connecting us with our community and driving innovation.

*LBMC provides equal opportunities to all employees and applicants for employment. We recruit, employ, train, compensate and promote without regard to any protected class as defined by federal, state, and local laws.*

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