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Villa Park

    Office Coordinator - Villa Park, United States - Prairie Capital Advisors

    Prairie Capital Advisors
    Prairie Capital Advisors Villa Park, United States

    4 weeks ago

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    Description

    Job Description

    Job DescriptionSalary:

    Prairie Capital Advisors, Inc. is an employee-owned company that offers investment banking, ESOP advisory and valuation services to support the growth and ownership transition strategies of middle-market organizations. Our core values of Integrity, Respect, Teamwork and Passion are the foundation of our business. As an employee-owned firm, cultural fit is extremely important to us. Many companies talk about their culture – but we believe a truly special environment is formed when you build successful people around you. When you are passionate about what you do and those around you, it shows.

    Job Description

    The Office Coordinator provides bookkeeping, clerical and general office support to ensure Prairie's operations run efficiently. This position interacts closely with employees at all levels and locations of the company, as well as external guests, clients and vendors. The ability to multitask and juggle many projects simultaneously is essential to the success of the position. We operate in an entrepreneurial environment and team members are given as much responsibility as their experience and capabilities permit.

    What you will be doing:

    • Updating multiple databases with project and client information, including but not limited to Salesforce, KeyedIn, SageIntacct, Worldox and other network directories
    • Generating daily bank deposits, maintaining manual check book, supporting Accounts Payables with weekly check distributions and completing vendor research as needed
    • Printing, binding and processing customer invoices and reports
    • Maintaining organization of the reception and general office areas
    • Greeting and directing visitors; screening and directing calls to the appropriate personnel
    • Coordinating office supplies, equipment servicing and overnight shipments with various vendors
    • Coordinating on-site meeting logistics
    • Performing miscellaneous clerical responsibilities including distribution of incoming and outgoing mail, photocopying, faxing, filing, and organizing of multiple filing systems
    • Supporting and backing-up staff with assigned administrative overflow and other project-based work as needed

    Position Requirements

    • Minimum of 5 years' experience as an Office Coordinator or similar role, preferably in a professional services organization
    • Ability to prioritize own work with strong attention to detail while exhibiting exceptional organizational and multitasking skills
    • Strong verbal and written communication skills
    • Proficient in Word, Excel, PowerPoint and Outlook; knowledge of Salesforce, SageIntacct and KeyedIn is a plus
    • Maintain confidential information
    • Demonstrate Integrity, Respect, Teamwork and Passion
    • All applicants must be authorized to work in the U.S. without sponsorship, now or in the future
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