- Updating multiple databases with project and client information, including but not limited to Salesforce, KeyedIn, SageIntacct, Worldox and other network directories
- Generating daily bank deposits, maintaining manual check book, supporting Accounts Payables with weekly check distributions and completing vendor research as needed
- Printing, binding and processing customer invoices and reports
- Maintaining organization of the reception and general office areas
- Greeting and directing visitors; screening and directing calls to the appropriate personnel
- Coordinating office supplies, equipment servicing and overnight shipments with various vendors
- Coordinating on-site meeting logistics
- Performing miscellaneous clerical responsibilities including distribution of incoming and outgoing mail, photocopying, faxing, filing, and organizing of multiple filing systems
- Supporting and backing-up staff with assigned administrative overflow and other project-based work as needed
- Minimum of 5 years' experience as an Office Coordinator or similar role, preferably in a professional services organization
- Ability to prioritize own work with strong attention to detail while exhibiting exceptional organizational and multitasking skills
- Strong verbal and written communication skills
- Proficient in Word, Excel, PowerPoint and Outlook; knowledge of Salesforce, SageIntacct and KeyedIn is a plus
- Maintain confidential information
- Demonstrate Integrity, Respect, Teamwork and Passion
- All applicants must be authorized to work in the U.S. without sponsorship, now or in the future
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Office Coordinator
4 days ago
RHM Staffing Solutions Oak Brook, United StatesRHM Staffing Solutions · For years RHM Staffing Solutions has been providing the highest quality technical professionals to a wide range of industries and clients. RHM Staffing Solutions is a leading provider of technical, professional and engineering recruiting and staffing serv ...
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First Responders Wellness Center Lombard, United States**About us** · We are seeking a detail-oriented and organized Medical Office Coordinator to join our behavioral health team. · **Duties**: · - Manage the daily operations of the medical office, including client scheduling, out of pocket and co-pay billing. · - Work with billing t ...
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Accounting Manager Bensenville, United StatesJob Description · Job DescriptionOffice Coordinator/Accounting Assistant- Bensenville, IL · $24 - $26/Hour · We are a small supplier of products for the automotive industry, seeking an Office Coordinator/Accounting Assistant that can juggle administrative and accounting responsib ...
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Qual IT Resources Chicago, United StatesJob Description · Under the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. · They will act as the admin and coordinator for first i ...
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Corporate Offices Business Center Oak Brook, United States8:30am-4pm Monday through Friday · - Assist clients as needed · - Incoming/Outgoing mail handling and notifications · - Complete new client files; client change orders; cancelled client files · - Assist with accounts receivables/accounts payable; client statements; billing; invoi ...
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office coordinator
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State of Illinois East Hazel Crest, United StatesAgency : Illinois Gaming Board · Closing Date/Time: 06/27/2024 · Salary: $3,971 - $5,243 Monthly (As of 07/01/ CBA Language Applies · Job Type: Salaried · County: Cook · Number of Vacancies: 1 · Plan/BU: RC014 · The Illinois Gaming Board is seeking an Office Coordinator ...
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Office Coordinator
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Allstate Insurance Agency - Jose Gomez Chicago, United States Full timeBenefits:401(k) matching · Bonus based on performance · Competitive salary · Health insurance · Opportunity for advancement · Paid time off · Training & development · We are looking for candidates in the [Area/City name] to lead a team of insurance professionals and help customer ...
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Platinum Care Group Carol Stream, United States Full timePlatinum Care Group is seeking applicants for the Office and HR Administrator position in its administration office. The Office and HR Administrator provides support for the Administrator and management team and is responsible for office and HR operations. · Duties and Responsibi ...
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HelloFresh SE Aurora, United StatesHelloFreshs Office Coordinator, Culture Engagement, will be responsible for supporting key clerical and organization initiatives at our Distribution Center In this role, you will be focused on purchasing and tracking inventory, organizing supplies, Office Coordinator, Coordinator ...
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Office Coordinator
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Qual It Resources Chicago, United StatesJob Description · Under the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. · They will act as the admin and coordinator for first i ...
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Office Coordinator
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Neighborhood Housing Chicago, United StatesJob Description · Job DescriptionBASIC JOB FUNCTIONUnder the supervision of the Facilities Manager, the Office Coordinator position is responsible for managing and coordinating office operations and activities in addition to handling receptionist duties for the NHS Central Hub. · ...
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Office And Marketing Coordinator
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Brilliant® Evanston, United StatesWe are seeking a Resource Coordinator to join an internationally recognized Real Estate group. The incoming Coordinator will be responsible for hands-on Administrative, Hospitality, and Marketing support. This role involves ensuring smooth daily operations of a real estate office ...
Office Coordinator - Villa Park, United States - Prairie Capital Advisors
1 month ago
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Description
Job Description
Job DescriptionSalary:Prairie Capital Advisors, Inc. is an employee-owned company that offers investment banking, ESOP advisory and valuation services to support the growth and ownership transition strategies of middle-market organizations. Our core values of Integrity, Respect, Teamwork and Passion are the foundation of our business. As an employee-owned firm, cultural fit is extremely important to us. Many companies talk about their culture – but we believe a truly special environment is formed when you build successful people around you. When you are passionate about what you do and those around you, it shows.
Job Description
The Office Coordinator provides bookkeeping, clerical and general office support to ensure Prairie's operations run efficiently. This position interacts closely with employees at all levels and locations of the company, as well as external guests, clients and vendors. The ability to multitask and juggle many projects simultaneously is essential to the success of the position. We operate in an entrepreneurial environment and team members are given as much responsibility as their experience and capabilities permit.
What you will be doing:
Position Requirements