- Coordinate and provide guidance of data reporting and visualization best practices
- Work with program management stakeholders and the technical team to develop and manage dashboard reporting tools.
- Produce and maintain standards and process documentation
- Act as subject matter expert (SME) for program controls processes and software packages, including potential changes.
- Contribute as SME to the development of governance, processes, and training materials.
- Assist in maintaining project calendars and archiving project documentation as well as fulfilling document search requests.
- Obtain data from client systems for use in project scope development.
- Track project financial data for commitments, change orders, and expenditures and prepare standard, trending, forecasting, and ad hoc reports / charts.
- Responsible for coordinating and assembling various summary and detailed recurring reports.
- Analyze projects to ensure project funding is adequate by performing cost forecasts, cost trends, and accrual of actual costs in collaboration with Project Team.
- Maintain and control budgets from design concept through project completion.
- Communicate with management and project teams to elevate and promote dialog with stakeholders to mitigate project issues.
- Bachelor's degree in Architecture, Engineering or Construction Management
- Typically requires 5+ years related experience.
- Ability to use a computer, the Internet, and word processing, spreadsheet, and email software
- Recovers from disappointments and setbacks.
- Works effectively with unstructured teams, situations, or environments.
- Helps others adapt to changing environments and accept new situations.
- Demonstrates grasp of new information and its implications.
- Seeks out and relies on others in areas of own limitations.
- Applies feedback and changes behavior accordingly.
- Speaks well without preparation.
- Adapts language, tone, structure, and level of detail to the needs of others.
- Maintains a dialogue in difficult situations.
- Coordinates roles, responsibilities, and interdependencies of all team members.
- Develops an effective working relationship with each team member.
- Identifies and addresses potential problems or issues within the team.
- Identifies and documents specific problems and resolution alternatives.
- Helps to analyze risks and benefits of alternative approaches and obtain decision on resolution.
- Facilitates reconciliation rather than divisiveness among individuals.
- Produces written materials relevant to own work and department.
- Uses organization's guidelines for writing reports, correspondence, documentation, etc.
- Welcomes and uses feedback/editing assistance.
- Ordinary ambulatory skills sufficient to move throughout the office;
- The ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects;
- Good hand-eye coordination; the ability to reach with hands and arms; and arm, hand, and finger dexterity, including the ability to grasp;
- Close visual acuity to use a keyboard, operate office equipment, prepare and review data and figures, and view a computer monitor;
- The ability to talk and hear;
- The ability to work in an upper level of a high-rise office building (Cotter Chicago office and some client offices);
- The ability to handle temperature changes consistent with inside environmental conditions; and
- Mental abilities including remembering, reasoning, concentrating to remain on task, reading, problem solving, managing concurrent tasks, and the ability to understand and follow directions.
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Project Controls Specialist - Chicago, United States - Cotter Consulting
Description
OVERALL OBJECTIVE:
Oversees, directs, and implements program controls processes and systems to provide greater efficiency and accuracy in reporting.
JOB COMPLEXITY/
SCOPE:
Responsible for the management and reporting of project data, and the creation and development of programs and processes as well as the implementation of tools/software for a complex program with a broad range of building projects.
SUPERVISION:
Independently performs most conventional technical functions. May provide technical direction to a team of professionals and/or support personnel. May supervise junior staff. Reports to Director of Program Controls.
FLSA STATUS:
Exempt
JOB DUTIES:
Program Controls Processes
QUALIFICATIONS AND REQUIREMENTS:
REQUIRED COMPETENCIES:
Flexibility and Adaptability
PHYSICAL AND MENTAL REQUIREMENTS:
Job duties in an office setting require the following: