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    Materials Coordinator II - Anchorage, United States - Airswift

    Airswift
    Airswift Anchorage, United States

    4 weeks ago

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    Description
    Industry

    Oil & Gas - Onshore Oil
    Function

    Budget / Cost Control
    Job Type

    Contract
    Date Added

    May 7, 2024

    Our client, a major Oil & Gas Company is seeking a Material Coordinator II (Inventory Recovery Coordinator) to work in Anchorage, AK within their facilities for a 1-year assignment (possibility of extension).


    In this role, you will be responsible for addressing goods and invoice receipt errors, assisting Contract Specialists with change orders, first pass error resolution and corrective actions.


    Accountabilities:


    Work effectively in SAP to identify roots of the PO issues in connections with the material received and the invoice, resolve GR/IR, PO's, ERS and invoicing plan and invoice payment status inquires.

    Provide resolution in a timely manner.
    Liaise with Contract Specialist, Contract Owners and Operations Stakeholders and gather relevant data for invoice error resolution.
    Ensure policies, procedures and systems are common to all sites, and consistently executed.
    Lead continuous process improvement efforts to optimize interfaces, processes, and tools. Develop actions items and drive completion.

    Ability to review error reports and determine root cause issue(s) and proactively resolve open issues including reaching out to vendors and stakeholders for additional information and documentation.

    Ability to communicate transactional discrepancies and necessary corrective actions in a clear and efficient manner.
    Address general vendor and internal queries with purchasing process.
    Assist end users with purchase and service order errors and inquiries.
    Efficiently action purchase and services orders in header error status.
    Facilitate internal training sessions for business or external training sessions for vendors.

    Our client, a major Oil & Gas Company is seeking a Material Coordinator II (Inventory Recovery Coordinator) to work in Anchorage, AK within their facilities for a 1-year assignment (possibility of extension).


    In this role, you will be responsible for addressing goods and invoice receipt errors, assisting Contract Specialists with change orders, first pass error resolution and corrective actions.


    Accountabilities:


    Work effectively in SAP to identify roots of the PO issues in connections with the material received and the invoice, resolve GR/IR, PO's, ERS and invoicing plan and invoice payment status inquires.

    Provide resolution in a timely manner.
    Liaise with Contract Specialist, Contract Owners and Operations Stakeholders and gather relevant data for invoice error resolution.
    Ensure policies, procedures and systems are common to all sites, and consistently executed.
    Lead continuous process improvement efforts to optimize interfaces, processes, and tools. Develop actions items and drive completion.

    Ability to review error reports and determine root cause issue(s) and proactively resolve open issues including reaching out to vendors and stakeholders for additional information and documentation.

    Ability to communicate transactional discrepancies and necessary corrective actions in a clear and efficient manner.
    Address general vendor and internal queries with purchasing process.
    Assist end users with purchase and service order errors and inquiries.
    Efficiently action purchase and services orders in header error status.
    Facilitate internal training sessions for business or external training sessions for vendors.


    Requirements:
    Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee.
    3+ years of experience in Accounts Payable, Purchasing, Contracts, Finance, or related field.
    Intermediate level of SAP experience.
    Intermediate level of experience with Excel.
    Excellent customer service skills
    Ability to work autonomously in a client focus, team environment.
    Attention to detail.
    Proven verbal and written communication skills.
    Strong time management skills
    Model adaptability by responding resourcefully, flexibly, and positively when faced with new challenges and demands.
    Delivers results through realistic planning to accomplish goals.
    Generates effective solutions based on available information and makes timely decisions that are safe and ethical.
    Listens actively and invites dialogue for shared understanding, then influences and acts to drive performance and achieve results.


    Preferred:
    Previous experience problem solving GRIR (goods receipt, invoice receipt) issues preferred.
    5+ years of experience in Accounts Payable, Purchasing, Contracts, Finance, or related field.
    Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right.
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