Sales Operations and Administration Specialist - Watertown, United States - Flexcompute Inc.

Flexcompute Inc.

Verified Company

Watertown, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Role Overview

We are seeking a Sales Operations and Administration Specialist who will oversee sales processes, manage procurement, and ensure accurate bookkeeping.

Responsibilities
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Sales Support: Streamline sales processes and systems to improve efficiency and effectiveness. Assist the sales team with day-to-day administrative tasks, including managing customer inquiries, maintaining accurate client records, and coordinating schedules to ensure smooth and efficient operations.
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Order Processing: Manage purchase order processing, ensuring accurate data entry into the system, while following up on order fulfillment, delivery, and invoicing.
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Documentation Management: Organize and maintain accurate documentation related to sales transactions, contracts, proposals, and agreements. Ensure all relevant information is accessible, accurate, and up to date.
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CRM Management: Maintain and update the Customer Relationship Management (CRM) system with accurate customer data, ensuring data accuracy and optimal usage by the sales team. Train and guide team members on best practices for CRM utilization.
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Procurement and Vendor and Partnership Management: Oversee the procurement of goods and services, negotiating terms with vendors and external partners to secure favorable pricing and agreements. Maintain comprehensive records of purchases, shipments, and returns while managing partnerships, sponsorships, and media relations.
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Meeting and Event Planning: Schedule and coordinate meetings for key internal and external stakeholders. Assist with the planning and organization of events and conferences.
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Bookkeeping: Handle day-to-day financial transactions, including but not limited to invoicing, processing payments, managing accounts receivable and payable, and bank reconciliation. Ensure that all financial data is accurately recorded and maintained in compliance with company policies and regulatory standards.
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Cross-Functional Collaboration: Collaborate closely with sales, finance, and marketing teams to ensure seamless integration of operations. Assist in the development and enforcement of policies and procedures that enhance operational efficiency.

Requirements:

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Educational Background: A bachelor's degree in business administration, accounting, finance, or a related field is preferred. Relevant experience may substitute for formal education.
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Experience in Sales Operations: Proven track record in a sales operations or administrative role, ideally within a technical or engineering-focused industry. Familiarity with U.S. export regulations for products and services is a plus. Demonstrated ability to streamline sales processes and enhance efficiency.
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Technical Skills: Proficiency in Customer Relationship Management (CRM) software and Microsoft Office Suite. Familiarity with database and other data analysis tools is advantageous.
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Organizational Skills: Exceptional organizational skills to manage multiple tasks efficiently, prioritize effectively, and maintain accurate documentation.
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Communication and Collaboration: Strong written and verbal communication skills, with the ability to interact effectively with internal teams, management, and external vendors. Collaborative mindset to foster seamless cross-functional relationships.
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Attention to Detail: High degree of accuracy in managing records, processing transactions, and ensuring data integrity.
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Problem-Solving Skills: Proactive problem-solving abilities to anticipate issues, identify root causes, and implement effective solutions.

Benefits

Competitive compensation with equity of a fastgrowing startup.
Medical, dental, and vision health insurance.
401(k) Contribution.
Gym allowance.
Friendly, thoughtful, and intelligent coworkers.

Join Us

Join a company that is at the forefront of innovation in the engineering simulation industry, where your skills and contributions will directly impact our growth and success.

We offer a dynamic work environment, opportunities for professional growth, and the chance to work with a talented team committed to pushing the boundaries in simulation technologies.

Here, your role will be key in shaping the operational backbone of our sales efforts, paving the way for continued success and expansion.