Document Controller/ Senior Document Controller - Wilmington, United States - SOBEN

SOBEN Wilmington, United States

3 weeks ago

Description

Document Controller/ Senior Document Controller

Department: North America Consultancy

Employment Type: Full Time

Location: North Carolina

Description

Why Soben?

We're an award-winning construction consultancy with huge ambitions to put ourselves firmly on the map. We've come a long way since operations commenced in 2011 but now is the time to step on the gas and realize our true potential.

It is a hugely exciting time to join our business and we have some amazing times ahead of us. We're targeting to have 1000 people globally by 2030 to support our expansion plans in current locations as well as additional territories.

If you want to play an integral part in achieving our ambitious plans for growth and delivering an exceptional consultancy service for our clients in the LATAM & NA region, whilst progressing your own career in a supportive and dynamic environment, we want to hear from you

Role Description:

We are looking for a Document Controller responsible for the correct and accurate storage, retrieval, and communication of all engineering, technical, and departmental records and documentation within the site registry.

Key Responsibilities

Assist Document Control Manager with project management software and delivery systems which may include 3rd party software applications, SharePoint, other intranet/extranet, and shared drives
Update procedure/specification type Word documents as required
Maintains appropriate form templates for access from company intranet sites
Mounting of artwork and other presentation materials including a variety of media including actual artwork, digital art, transparencies, photo materials
Maintain continuity of digital files to ensure naming standards, appropriate file locations, format standardization
Create and track document passwords for IP-sensitive documentation being supplied to third-party vendors
Responsible for large format print services and digital manipulation to communicate the best solution for print materials, digital media, Mounting of artwork and other presentation materials actual artwork, digital art, photo materials
Track document approval activities in the electronic tracking system
Issue controlled Production Documentation to Manufacturing and Laboratory Notebooks to cross-functional areas
Maintains required document control records and files to ensure compliance with regulatory requirements
Assists with preparing and populating approved product registration templates as requested/directed
Schedule meetings with support teams to finalize BOM and/or RFPs
Responsible for the maintenance of the document control system
Maintains revision and approval status of all documents
Maintains hard copies of all approved documentation
Perform additional duties as assigned

Preferred Qualifications/ Relevant Experience

Minimum of 3 years experience in a Document Control related function is required
Familiarity with the Engineering Release and Change Control process is a preferred
FDA and ISO experience is preferred
General office skills (data entry, scanning documents, filing) are essential
Must be a team player and interface well with others
Applied technical knowledge of Product Life Management and ERP/MRP systems is preferred
Manage the lifecycle of vendor documentation from receipt, distribution, review, and return to vendor till compilation of final documentation
Software Requirements: EIDA, The Vault, Procore, MS SharePoint, Oracle Unifier, MS Office, SAP, Comos, Coupa
Organized and detail oriented

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