Administrative Specialist 1/trainee, Ref #7445 - Albany, United States - Information Technology Services, Office of

Information Technology Services, Office of

Verified Company

Albany, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Minimum Qualifications

NYS HELPS:
Administrative Specialist Trainee 1 (equated to salary grade 13)

A bachelor's degree or higher

Administrative Specialist Trainee 2 (equated to a salary grade 14)

A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist (salary grade 18)

A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

NOTE:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Transfer:

Open to NYS employees with one year of permanent, contingent permanent, or 55b/c service as an Administrative Specialist 1, SG-18; OR who are in a title SG-16 or above deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law.

The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grades.

Reinstatement:

If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law.

If you left state service less than one year ago, there reinstatement request from a state agency will usually be approved by the Department of Civil Service.

If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.

Successful completion of a twoyear traineeship leads to appointment as an Administrative Specialist 1, SG18.

Duties Description

Under the direction of the Special Assistant for Chief Technology Office's Innovation and Engineering Bureau in the User Experience section, the Administrative Specialist 1 (SG-18), MC, will provides essential administrative support to the Leadership, and the office as a whole and is responsible for division human resource activities, executive correspondence, and various staff services in support of the leadership in the team.

Specific duties include, but are not limited to, the following:?

Working with a crossmatrix team of researchers, designers, and developers on daily projects.
Assist supervisor and team review correspondence and incoming questions to customers.
Assist and maintain office filing system and update databases, or online notebooks.
Process and track expense reports, travel vouchers, and product invoices.
Create and update written documents, procedures, and presentations.
Manage daytoday office operations, including online calendars and meeting notes.
Track and help manage vendorpartner relationships and customer service inquiries.
Assist with special projects and events as needed by the team.

Are you interested in being part of a growing team of professionals who have a healthy work/life balance, a job where you experience daily what the word team means, showcase your current skillset, and craft new ones for the future.

Does that sound like the type of challenge you're up-for? A position where it's not a chore to go to work and when you're finished for the day, you've actually made a difference.

Then contact us and see if our team is your future team.

Additional Comments
Some positions may require additional credentials or a background check to verify your identity. This position may be filled in Albany or NYC or other locations statewide.
Benefits of Working for NYS

Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off

Thirteen (13) paid holidays annually
Up to thirteen (13) days of paid vacation leave annually
Up to five (5) days of paid personal leave annually
Up to thirteen (13) days of paid sick leave annually for PEF
Up to three (3) days of professional leave annually to participate in professional development.

Health Care Benefits

Eligible employees and dependents can pick from a variety of affordable health insurance programs
Family dental and vision benefits at no additional cost

Additional Benefits

New York State Employees' Retirement System (ERS)Membership
NYS Deferred Compensation
Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds-Public Service Loan Forgiveness (PSLF)
And many more.

For the duration of the NY HELPS Program, this title maybe filled via a non

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all the same rights and privileges of comp