Financial Services Analyst 3 - SanFrancisco, United States - University of California, San Francisco

Description

Temporary Employment Program

Temporary Employment

75163BR

Job Summary

Responsibilities:

Financial Transactions and Data Management:

• Prepare complex financial data transactions, including monthly Moonlighting calculations, Clinical Incentives, Direct Retros (payroll transfers), and Weekend retrieval payments.
• Manage department-wide transfer Journal Entries (approx. 100 per month) and One-Time Payments (approx. 200 per month), along with routine journals.
• Execute funding changes for Faculty and Staff, reviewing and verifying general ledger activities monthly.
• Reconcile general ledger activity for appropriateness and adherence to the budget.
• Conduct and administer fund change management, accounts receivable, and inventory management.
• Apply financial services concepts, including accounting, accounts receivable, and collections.
• Manage professional services agreements, reconciling and following up with hospitals on outstanding payments.

Payroll and Equipment Management:

• Manage Payroll, including investigating payroll errors (shortages or overpayments).
• Serve as the main capital equipment custodian, maintaining the department-wide physical inventory of equipment.

Financial Reporting and Analysis:

• Resolve issues, correct general ledger transactions, and prepare business process procedures and account reconciliations.
• Prepare and update monthly financial reports.
• Provide reports and analyses for varied and complex budgetary, financial, and resource projects (IDC recovery, HR allocation, RMS allocation & Grand Rounds, Professional Service Agreements).

Research Account Management:

• Manage and monitor finances of all research accounts for assigned faculty.
• Initiate and/or supervise necessary accounting transactions to maintain account integrity.
• Meet regularly with PIs to ensure active participation in portfolio management.
• Analyze ledgers, create budget projections and forecasts, and provide status reports to the chief, division administrator, and PIs.
• Prepare interim budget reports and re-budgeting actions. Draft sponsor correspondence.

Problem Resolution and Collaboration:

• Manage and resolve posting errors in the general ledger.
• Research and resolve funding and payroll errors, troubleshoot root causes of entry errors, and manage relations among impacted parties.
• Work with the Foundation office to resolve discrepancies with posting of gifts or investigating the intent to the donor.
• Collaborate with department and Shared Services HR, controllers office, and Dean's Office to resolve complex payroll errors or funding changes.
• Work closely with RMS to initiate necessary correspondence (NCE, carry forward requests) and to submit proposals.
• Communicate with RMS the need to initiate subcontracts on prime awards managed.
• Obtain and check invoices from subcontractors and consultants. Send all relevant subcontract information to CGA.
• Initiate and maintain ongoing, timely, and effective communication with all relevant parties throughout the entire post-award process.
• Notify supervisor of any resulting issues.

Team Leadership and Guidance:

• Provide guidance to less experienced team members on financial processing functions, including journal entries, cash deposits, one-time payments, recharges, gift accounting, and funding changes.
• Other projects as assigned.

The hourly compensation rate for this role is

$32.08 – $50.47

. An offer will take into consideration the experience of the final candidate, position requirements, AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Bachelor's degree in related area (e.g., business administration, accounting, finance) and / or equivalent experience / training.
• 3+ years work experience in business administration, accounting, finance, financial reporting, general ledger reconciliation or other related area experience
• Thorough knowledge of financial processes, policies, and procedures.
• Thorough knowledge of financial data management and reporting systems.
• Strong proficiency in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision-making; ability to develop original ideas to solve problems.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities and able to multi-task at any given moment.
• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
• Skills to provide guidance, coaching, and mentoring to professional and support staff.
• Thorough understanding of budgeting and reporting concepts and principles.
• Effective verbal and written communication skills, sound judgment, and decision-making; ability to develop original ideas to solve problems.

Preferred Qualifications

• 5+ years of financial reporting, general ledger reconciliation experience.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004628 FINANCIAL SVC ANL 3

Job Category

Accounting / Finance, Support Services, Temporary Employment

Bargaining Unit

99 – Policy-Covered (No Bargaining Unit)

Employee Class

Temporary Employment

Appointment End Date

30-Nov-2024

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