Program Project Coordinator, Senior - Fort Lauderdale, United States - Broward County Florida

Description

REQUIREMENTS AND PREFERENCES
The Broward County Board of County Commissioners is seeking qualified candidates for Program/Project Coordinator, Senior SMS
This job announcement will remain open until a sufficient number of applications are received.

Benefits of Broward County Employment

High Deductible Health Plan - bi-weekly premiums:

Single $10.39 / Family $76.94

Includes a County Funded Health Savings Account of up to $2400 Annually

Consumer Driven Health Plan - bi-weekly premiums:

Single $78.64 / Family $273.13

Florida Retirement System (FRS) - Pension or Investment Plan

457 Deferred Compensation employee match

Eleven (11) paid holidays each year

Vacation (Paid Time Off) = 2 weeks per year

Tuition Reimbursement (Up to 2K annually)

Paid Parental Leave

The Broward County Aviation Department which operates the Fort Lauderdale-Hollywood International Airport and North Perry Airport is seeking a highly motivated and energetic Program\Project Coordinator, Senior to the development, implementation, and oversight of the Safety Management Systems (SMS) program on the Airport's Air Operations Area (AOA) to ensure compliance with Code of Federal Regulations (CFR) Part 139 and other federal, state, and local regulations.

This position involves administrative and management work on behalf of the BCAD Operations Division, involving both large- and small-scale projects with SMS activities on the AOA.

This class works independently, under limited supervision, identifying, responding to, and resolving safety hazards through meetings and communication with contractors, engineering firms, FAA, TSA, FDOT, BSO, airport tenants, and airport employees.

The Program/Project Coordinator, Senior will report activities and issues through various means of communication and periodic meetings and will work closely with all agencies in the oversight, coordination, and promotion of activities related to the SMS Program.

The Program/Project Coordinator, Senior will maintain effective working relationships with airport tenants, the general public, co-workers, elected and appointed officials and is expected to coordinate and manage operations with considerable independence and initiative.

The Program/Project Coordinator, Senior must be able to communicate effectively and be able to read, review, analyze, and draft contracts and reports using proper language, punctuation, grammar, and style.

Supervision is received through conferences with an administrative superior and by adherence to established policies and procedures.

Work is reviewed through individual and team conferences, reports, and program achievements. Work may be required during off-peak periods requiring weekend and/or evening and midnight shift coverage.

All Aviation Department employees must possess the ability to interact courteously with the public, Airport vendors, contractors and fellow employees to maintain a professional work atmosphere by acting and communicating in a manner that promotes a positive work environment.

Minimum Education and Experience Requirements

Requires a Bachelor's degree from an accredited college or university with major coursework in Safety, Business, Public Administration, Aviation, or a closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires four (4) years of experience in a staff or administrative capacity managing special projects, programs or business operations appropriate to SMS in an airport environment or closely related field.

Special Certifications and Licenses Required

Possess and maintain a Florida E Class Driver's License with authority to drive a county vehicle for the duration of the appointment.

Must obtain and maintain Airfield Movement Area Driving Privileges.
Secure and maintain a Security Identification Display Area (SIDA) badge along with a custom seal.

Preferences

Master's Degree in Safety, Business, Public Administration, Aviation, or a closely related field.
Demonstrated progressive field experiences performing project management responsibilities on airport safety management programs.
A.A.E., CM, ACE, I.A.P designation, ACI Operations Diploma.

All candidates must complete an extensive ten (10) year work history verification and criminal background check, including fingerprinting and all other information as required by the Federal Aviation Administration.

* Post-offer physical examination including drug testing. * Ability to maintain authorization to drive a County vehicle. * Ability to obtain and maintain a Security Identification Display Area (SIDA) Badge.

* The Aviation Department operates under a Drug-Free Workplace Policy in compliance with the provisions of the Federal Drug-Free Workplace Act of 1988.

DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class.
In addition to the responsibilities listed in the Classification Description, the incumbent must be able to do the following:

Responsible for the development, implementation, and oversight of the Airport's Safety Management Systems program, policies and procedures, including gap analysis, annual program reviews, implementation of new and/or plan changes, on-going monitoring of compliance on the Air Operations Area in order to ensure compliance with Federal Aviation Administration CFR Part 139.

Develop, manage, update, and administer the Airport's SMS Manual.

Develop, conduct, and promote the SMS initial/recurrent training program for all employees, contractors, and airport stakeholders with access to the AOA.

Uphold the Airport's Safety Policy and report crucial information to the Airport's Accountable Executive or designee in a timely manner.

Collect and monitor necessary safety data, confidential report system, trends, and metrics to assure effectiveness of the SMS program.
Formulate comprehensive and concise communications in both oral and written form.

Conducts safety inspections and assessments.

Completes all required documentation under these provisions and implement mitigation measures.

Collaborates with other divisions, airport tenants, and airport stakeholders conducting Safety Risk Assessments (SRAs) for completion of risk analysis of maintenance and construction projects to identify safety hazards and implement mitigation measures.

Responsible for using the SMS risk assessment model to identify and mitigate hazards based on internal hazard reports, confidential airport employee reporting, maintenance logs, accident/incident reports.

Analyzes trends and statistics based on SMS data and makes recommendations to the Accountable Executive or designee.
Promotes a culture of safety amongst staff, tenants and stakeholders through regularly scheduled safety meetings and inspections.

Develop and/or revise various SMS forms, policies, systems, and procedures consistent with the requirements of the SMS Manual that must be included in the Airport Certification Manual (ACM).

Ensure the on-going effectiveness of the SMS Program to mitigate risk and confirm that risk mitigation strategies are effective after implementation.

Develop and conduct SMS training for department staff, contract service providers, contractors, and airport stakeholders.
Uses data effectively to demonstrate the effectiveness of the SMS program.
Responds to and prepares timely and comprehensive investigations in coordination with Risk Management of accidents and safety incidents.

Develops and maintains communication systems for distributing safety information to employees, tenants, and airport stakeholders as part of safety promotion.

Review and provide comments of construction plans for compliance with the SMS Program.
Acts in the absence of the Airport Manager, Airside.
Employee may, on occasion, be required to carry, lift, push or pull items up to 50 lbs. in connection with their job responsibilities.
Performs related work as assigned.
Management may assign additional functions related to the type of work of the job as necessary.

Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services on a large scale with County-wide impact; facilitates inclusion, prepares reports, and analyzes and interprets data.

Coordinates and manages all aspects of a program or project which has operational responsibility of a major scope, a large-sized budget and provides a critical County service.

Assists Director and Agency Leadership by researching issues, creating memorandums, policies, procedures, reports, etc. and monitors/advises on staff compliance with policy and procedures.
Conducts special research in conjunction with a project/program, analyzes data, and makes recommendations based upon research.

Identifies and understands agency/business needs, contractual business requirements, and regulations governing local, state and other requirements, confidentiality obligations, warranties, liabilities, indemnification, termination clauses, breach, and remedies.

Communicates business risks to project manager, senior/executive management, and approving authority for assessment and approval, while focusing on comprehending client-agencies' needs and business processes.

Coordinates with state and local agency partners on projects and programs, community outreach, media relations and regional and various services; may assist with press releases and responses to media.

Advises and assists the Department and Division Directors on all operational and technical matters related to the section(s) or function(s) assigned.

Defines agency goals and objectives, develops and recommends policies and operating procedures.

Administers internal/external communications and public outreach activities for Division; manages and coordinates outreach efforts with other County divisions as well as other local and state governments, and partnering agencies.

Prepares Commission agendas, including editing, posting and planning.
Provides assistance and training of agency staff and contracted services providers.

May oversee the Agency's training program; schedules and/or delivers training and outreach opportunities for employees and the vendor community respectively.

Plans, organizes and implements a compliance and monitoring program, conducts contract central audits, field documentation reviews, investigations or management studies.

Performs related work as assigned.


WORK ENVIRONMENT
Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Typically performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

May vary by work location.
Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Varies by work location.


SPECIAL INFORMATION
Competencies
Manages Complexity
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.

Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.

Decision Quality
Makes good and timely decisions that keep the organization moving forward. Ensures that people's decisions comply with policies and standards. Integrates analysis, experience, and other inputs to make effective decisions. Accepts workable decisions and also seeks better alternatives.
Strategic Mindset
Seeing ahead to future possibilities and translating them into breakthrough strategies.

Provides a clear picture of the organization's vision and strategy and what the team needs to do to realize them.

Develops longer-term strategies that capitalize on the organization's distinct capabilities and emerging trends in the market.
Plans and Aligns
Plans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and contingencies. Aligns own team's work with other workgroups'. Looks ahead to determine and obtain needed resources to complete plans.
Communicates Effectively
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.
Situational Adaptability
Adapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.
County Core Values

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

Collaborates :
Building partnerships and working collaboratively with others to meet shared objectives.

Customer focus :
Building strong customer relationships and delivering customer-centric solutions.

Instills trust :
Gaining the confidence and trust of others through honesty, integrity, and authenticity.

Values differences :
Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities.

We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at or email to make an accommodation request.

Emergency Management Responsibilities

Note:
During emergency conditions, all County employees are automatically considered emergency service workers.

County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

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