Administrative Assistant - Castle Rock, United States - dcsdk12

dcsdk12 Castle Rock, United States

2 weeks ago

Description

Please complete this application using your full legal name as it appears on your government issued forms of identification when you have time to go from start to finish.

Application details cannot be saved along the way, and you must complete and submit the application in one sitting. If you leave your computer and return later, you may time out.

REMINDER:
Current DCSD employees must apply through their district log-on, this application is for external candidates only

Job Posting Title:
Administrative Assistant - Elem & Alt Ed

Job Description:

Responsible for providing administrative secretarial support for the principal; coordinates and supervises general business activities and personnel of the main office.

Develops and promotes good community relations among various community and school clientele.

ESSENTIAL PHYSICAL REQUIREMENTS:

Occasional lifting, five (5) to twenty (20) pounds
Frequent sitting and standing
Occasional bending, squatting, reaching, and stooping

Position Specific Information (if Applicable):
This position will also have Bookkeeping and Registrar responsibilities.

Enrollments are processed centrally at the district level, but the site Registrar will serve as the point of contact for families and also complete site registrar functions such as:
cum file maintenance, records requests, scheduling and more.

Bookkeeping responsibilities include but not limited to: creation of Purchase Orders and Job Requisitions, manage Workday updates, payroll, bank deposits and more.

Helpful skills include:

working knowledge of Workday application, working knowledge of Infinite campus, strong comfort level with Google suite apps such as Google docs/forms, Google sheets, Google sites, UKG payroll and more.

This position also supports the Health Assistant as needed.

Strong communication skills, organization and ability to multi-task are essential skills.

Other duties as assigned.

Responsibilities:
May assist in maintaining electronic media. May assist in maintaining overall calendar of school and community events.

May develop, evaluate, and cross-train the work of support clerical personnel and make routine decisions.

Perform other related duties as assigned or requested.

Draft and produce letters, memoranda, reports, and special projects such as newsletters, handbooks, and other related materials/documents in an accurate and timely manner.

Deal with matters of a highly confidential nature.

Coordinate a variety of building and staff activities such as beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, online student check in, etc.

Continually look to improve administrative processes.

Manage a variety of personnel functions such as substitute teachers, staff leave records, and bookkeeping.

Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, and other related technologies.

Maintain files on personnel, including evaluations and other confidential information such as emergency contacts and the crisis management process.

Administer first aid to students as the back-up to the Health Assistant.

Act as a liaison with district community relations such as alerting the district to crisis situations, good news, student celebrations, etc.

Actively participate in the school based crisis team.

May prepare and distribute a variety of regular and special reports for administration, the district, and the state. May maintain the principal's calendar, make appointments, and schedule meetings and conferences.

Certifications:

Education:
High School or Equivalent (Required)

Skills:

Position Type:
Regular

Primary Location:
Bear Canyon Elementary

One Year Only (Yes or No):
No

Scheduled Hours Per Week:
40

FTE:
1.00

Approx Scheduled Days Per Year:
205 Work Days

* (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate:
$19.71 USD Hourly

Maximum Hire Rate:
$25.56 USD Hourly

Full Salary Range:
$19.71 USD - $31.40 USD Hourly

All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:
This position is eligible for paid sick and personal time.

This position will be open until filled, but will not be open past:

August 2, 2024

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