- Be involved in implementing administrative processes and procedures for campaigns.
- Assist field teams to hire their teams of employees accurately and efficiently.
- Assist with completing all payroll processing for multiple field campaigns.
- Assist the Director of Administration with daily data entry and other tasks as needed
- Assist with the office management for CRS Management Group central office.
- New Hire Processing- Ensure all new hire paperwork is complete, including background checks, e-verification, and Paycom profiles.
- Keep new hire tracker up to date and follow up with appropriate parties for missing items.
- Process terminations as applicable
- Maintain Paycom profiles for employees - Keep employee statuses up to date, accurately record pay changes, ensure correct employee taxes, and direct deposits.
- Biweekly Payroll Administration – assist with coordination of payroll preparation and confirmation with field teams; review and process payroll data from active campaigns; review director expenses, mileage reimbursements, and bonus pay.
- Assist in processing final payment of wages as required.
- Train campaign administrative assistants to manage paperwork, onboarding, and payroll support processes as needed
- Office Management - keep track of central office supplies as well as remote offices, and place ordered as needed
- Assist in tracking eligibility and collecting enrollments for company benefit programs.
- All other duties or projects as assigned by the Director of Administration
- A minimum of a bachelor's degree in Administration or related field is preferred
- Job experience of 3 or more years in a similar role may be used to substitute the degree requirement
- Proficiency with Paycom or similar payroll systems (2 years' experience preferred).
- Proficiency with Microsoft applications and cloud-based storage platforms, file, and folder organization, etc.
- Experience with Microsoft Excel, quantitative data analysis and reporting, and basic database navigation
- Ability to maintain confidentiality and exercise discretion with sensitive information.
- Must think critically, problem solve, and troubleshoot evolving technical systems and new digital mediums.
- Strong verbal and written communications skills, formal writing, and strong telephone skills.
- Exceptional attention to detail and basic accounting skills are required.
- Organized, efficient, and good at multi-tasking; must be excellent in managing tasks and time.
- Work in a professional office environment, exceptional timeliness and reliability required.
- Flexibility to assist with administration of multiple campaigns of various sizes across the country.
- 4 hour shift
- Monday to Friday
- Weekends as needed
- related: 2 years (Required)
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Administrative Assistant - Denver, United States - Donor Development Strategies
Description
Job Description
Job DescriptionJob descriptionCRS Management Group is a company that specializes in professional canvassing and grassroots outreach for a multitude of organizations and causes. We are looking for a new member of our central administrative team who is self-motivated, organized, and can work collaboratively with the Director of Administration, central office staff, and field staff around the country.
The Administrative Assistant will:
Essential Job Duties:
Knowledge skills and abilities
Job Type: Part-time
Pay: From $22.00 per hour
Schedule:
Experience:
Work Location: In person
