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    Office Coordinator - Indianapolis, United States - Ole Mexican Foods

    Ole Mexican Foods
    Ole Mexican Foods Indianapolis, United States

    2 weeks ago

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    Description

    At Ole, our mission is to produce the finest Authentic Mexican inspired products with an unwavering commitment to quality and freshness.

    We believe that holding a seat at your dinner table is the ultimate compliment, and we strive to help families create wholesome, fun, and authentic eating experiences.


    BASIC FUNCTION:
    Responsible for daily administration of the office.


    PERFORMANCE ACCOUNTABILITIES:

    • Receiving the customers, clients, visitors in a polite and pleasant way with a good smile and assist them.
    • Answering the phone calls made and redirecting them to the concerned people effectively.
    • Receiving postal, courier packages addressed to the employees of the organization and sending them to the addressed person correctly.
    • Coordinating the communication between employees of different departments.
    • Mailing letters and other documents, messages to the necessary people.
    • Recording complaints, problems, queries and providing suitable answers and assistance for the same.
    • Receive phone and fax orders.
    • Prepare and process shipping orders.
    • Data Entry of orders, invoices, and Bill of Landing.
    • Arranging travel and accommodation arrangements for the employees and clients.
    • Maintaining the records of entry and exit details.
    • Collecting cash and making deposits.
    • Coordinating the appointments and consultation time of the clients with the management and other employees of the organization.
    • Providing excellent customer service with good satisfaction.
    • Other duties as assigned by supervisor and/or division manager.

    Experience:

    • Administrative experience: 1 year (Preferred)

    Education and Qualifications:

    • High school or equivalent
    • Bachelors or associate degree and/or equivalent degree in any subject or field preferred. Relevant experience and training in front office administration is preferred.

    Skills:

    • Proficiency in Microsoft Office required (Access, Word, Excel, and Outlook)
    • Customer Service oriented, Data Entry.
    • Ability to work in a high-energy team environment.
    • Detailed oriented, Ability to multi-task.
    • Strong written and verbal communication skills.
    • Bilingual in Spanish and English is a plus.
    • Strong communication, importantly oral and presentation skills are required.
    • Good quantitative and aptitude knowledge.
    • Proficiency in using computers and telephone.
    • Must possess customer service relation and coordination skills.
    • Must be pro-active in approach.

    Benefits:

    • Opportunity for growth
    • Competitive Pay
    • PTO/Vacation
    • 401(k)
    • Health insurance
    • Dental Insurance
    • Vision Insurance
    • Life insurance

    Schedule:

    • 8-hour shift

    Job Type:
    Full-time
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