Administrative Assistant - Tualatin, United States - Legacy Health

Legacy Health Tualatin, United States

2 weeks ago

Administrative

Description

Administrative Assistant - Clinical Support Services & Imaging

US-OR-TUALATIN

Job ID:
Type: Regular Full-Time
Meridian Park Medical Ctr campus

Overview

Beside our exceptional medical and administrative leaders stand assistants with superb tact, judgment and communication skills. They handle confidential and sensitive information, interact with all levels of hospital staff and coordinate a variety of department activities. If you possess these skills and want to join our mission of making life better for others, we invite you to consider this position.

The Administrative Assistant provides confidential, complex and diversified support to Vice President(s), Director(s) or Medical Director(s) to relieve him or her of administrative detail. This involves exposure to confidential and sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.

Responsibilities

Administrative support for Director(s)/Medical Director(s)/Vice President(s)

Maintains the calendar of the Director(s)/Medical Director(s)/Vice President(s), makes appointments, schedules and organizes meeting arrangements to make optimal use of his or her time.

Makes travel arrangements for Director(s)/Medical Director(s)/VP(s) and professional staff.

Attends meetings to take detailed minutes. May delegate responsibilities from meetings to departmental staff.

Handles confidential or sensitive information pertinent to the department's operation.

Develops, maintains, and archives Policy/Procedure as necessary for dept.

Correspondence and reports produced, organized and distributed according to department and operating unit needs.

Types/processes and transcribes routine and complex reports, forms, and correspondence, including the use of technical and medical terminology, from notes or dictation.

Composes specialized and sensitive correspondence and reports.

Operates standard office equipment such as typewriter, personal computer, facsimile, copier, adding machine, and multi-line telephone.

Operates both standard and highly specialized personal computer software such as desktop publishing, specialized graphics, spreadsheet, calendaring and project management software.

Edits documents for grammar, punctuation, etc.

Department records, files and logs maintained in a complete, current and accessible manner.

Files, retrieves, reviews, responds to and distributes documents and/or correspondence which may be complex and confidential.

Analyzes departmental data usually from a single source using routine data gathering and analytical procedures.

May be responsible to prepare and audit payroll data in L-time or timesheets/timecards if applicable.

Monitors and audits department budget.

Facilitate communication between department members and with other customers to help meet management's objectives.

Communicates departmental information to customers regarding department operations.

Coordination of the work of other clerical and support staff according to department needs.

Coordinates, trains, guides, and oversees the work of other department clerical personnel.

Coordinates department activities within the scope of this position.

Qualifications

Experience:

Five years experience in an administrative support role requiring discretion, judgment and performance of a wide range of secretarial/admin support functions is required.

Hospital or healthcare experience preferred.

Skills:

Demonstrated sixty words per minute keyboarding skill, advanced word processing skills, budget skills and the ability to organize and work independently.

Working knowledge of / ability to create presentations (charts, graphs of data, etc.) using computer software programs (i.e. Excel, PowerPoint, etc.)

Ability to transcribe reports, forms, and correspondence, including the use of technical and medical terminology, from longhand or dictation.

Ability to compose specialized or sensitive correspondence and reports.

Ability to edit documents for grammar, punctuation, etc.

Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership.

LEGACY'S VALUES IN ACTION:

Follows guidelines set forth in Legacy's Values in Action

Equal Opportunity Employer/Vet/Disabled

Compensation details: Hourly Wage

PIb1cf785ed7cd

Senior Administrative Assistant

3 days ago

Portland General Electric Tualatin, United States Full time

Key Responsibilities · General Office Support/ Administration Provides administrative support to a manager and her/his team(s) or a facility; receives visitors, callers and incoming mail and refers to appropriate staff member or PGE department or independently handles routine mat ...
Administrative Assistant

2 weeks ago

Legacy Health Tualatin, United States

Job Description · Administrative Assistant - Clinical Support Services & Imaging · US-OR-TUALATIN · Job ID: · Type: Regular Full-Time · Meridian Park Medical Ctr campus · Overview · Beside our exceptional medical and administrative leaders stand assistants with superb tact, judg ...
Administrative Assistant

2 weeks ago

Tualatin Chamber of Commerce Tualatin, United States Full time

*Are you a parent with kids in school and would like to work during school hours? · *Are you retired and would like to continue working in an office setting doing a variety of interesting projects and tasks? · *Are you an experienced business office professional and would like ...
Sales Support Admin. Assistant

3 weeks ago

SFW Construction LLC Tualatin, United States

Company Description · SFW Construction LLC is a residential and commercial contractor based in Tualatin, Oregon. We specialize in damage remediation and dry rot repair, providing quality craftsmanship and efficient repairs to our customers in the Portland Metro and surrounding ar ...
SmartBuy Project Manager

2 weeks ago

C963 Beynon Sports Surfaces, Inc. Tualatin, United States Full time

Mid-level for Project Management Assistant position. · Highly motivated and organized individual that can work in a high paced sports surfacing sales environment. Work directly with the SmartBuy Cooperative Purchasing team addressing general administrative tasks including but not ...
Leasing Agent

4 days ago

Pilot Property Management LLC Tualatin, United States

Join Pilot Property Management LLC Today · Are you passionate about property management and seeking a dynamic role where your organizational skills shine? Look no further We're looking for a motivated individual to join our team as a Assistant Leasing Agent. In this role, you'll ...
Inside Sales Manager

2 weeks ago

Sawstop Tualatin, United States

Inside Sales Manager · COMPANY OVERVIEW · SawStop is the world leader in power tool safety. · Headquartered in Tualatin, Oregon we design, engineer, and manufacture innovative woodworking power tools and accessories for amateur and professional markets. All SawStop power tools fe ...
Physician Assistant

2 weeks ago

Legacy Health Tualatin, United States

Physician Assistant - Foot and Ankle · US-OR-TUALATIN · Job ID: · Type: Regular Full-Time · Meridian Park Medical Ctr campus · Overview · We have a very clear mission at Legacy: to make life better for our patients, our community and each other. We show it every day, in everythi ...
Medication Technician

4 weeks ago

Brookdale Senior Living Tualatin, United States Regular Full time

Medication Technician · Overview · Voted by Newsweek in 2024 as one of America's Greatest Workplaces for Diversity · Early Access to Paycheck with Earned Wage Access is available for Hourly Associates (outside of CA) · Grow your career with Brookdale Our Med Tech's / QMAP's h ...
Customer Service Agent

1 week ago

DSV Tualatin, United States

SUMMARY · The CSR is responsible for building rapport and trust with Clients by delivering exceptional service to them consistently. Client Service Representatives are responsible for accurate and timely data entry of shipping and receiving information for single and/or multiple ...
Construction Project Manager

1 week ago

LMC Construction Tualatin, United States

Company Description · LMC is a Multi-Family General Contractor with offices in Tualatin, OR and Vancouver, WA, performing new construction and property renovations throughout Oregon and Washington. Our company culture is infused with spirit, enthusiasm, passion, and vitality. Fro ...
IT Project

2 weeks ago

Convergint Tualatin, United States Full time

Job Details · Description · Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking IT Project & Service Assistant to join our amazing culture. As an IT Project & Service Assistant, you are a part of a dynamic team that allows you to grow as Con ...
RN Staff Nurse

1 week ago

Meridian Park Medical Ctr campus Tualatin, United States Regular Full time

Overview · Relocation assistance available for nurses new to Legacy · The Legacy nursing philosophy focuses on patients and their families. Our nurses embody this philosophy in everything they do, as advocates, communicators, problem-solvers and caregivers. Their expertise is s ...
Program Coordinator

3 weeks ago

City of Tualatin Tualatin, United States

SUMMARY · Are you passionate about making a difference in your community? Do you thrive in a dynamic environment where no two days are the same? If so, the City of Tualatin invites you to apply for the position of Program Coordinator in our Building Division. · At the City of Tua ...
Client Services Specialist

3 days ago

Zenith American Tualatin, United States

Title: Client Services Specialist Department: Client ServicesFLSA: Non-exempt Hours per week: 40Position SummaryThe Client Services Specialist provides administrative and account management support to the Client Services team in accordance with company guidelines, client needs, a ...
Medical Receptionist

3 weeks ago

Skin Cancer Surgery Center Tualatin, United States

Job Description · Job DescriptionWe are looking for a skilled Medical Receptionist to join our team. As a Medical Receptionist, you will be responsible for providing excellent customer service and administrative support in a medical setting. Your role will involve interacting wit ...
Advanced Practice Provider

3 weeks ago

Northwest Acute Care Specialists Tualatin, United States

Job Description · Job DescriptionSalary: $95-$105 per hour · Northwest Acute Care Specialists, P.C. (NACS) is an independent emergency medicine and ambulatory care practice group that contracts exclusively with Legacy Health to provide emergency medicine and urgent care professio ...
Manager, Contribution Accounting

18 hours ago

Zenith American Tualatin, United States

Title: Manager, Contribution Accounting FLSA: Exempt · Department: Contribution Accounting Location: Tualatin, OR · Position Summary · The Manager, Contribution Accounting managers accounts receivable fund operations and supports client services, in accordance with Company gui ...
Operations Manager Tualatin, OR

1 day ago

Cosentino Group Tualatin, United States

What are we looking for · At Cosentino () we are looking for an Operations Manager located in Tualatin, OR , who will have the opportunity to work in a multinational environment, in full expansion, surrounded by numerous challenging projects that you can be part of. · As an ...
RN Staff Nurse

3 weeks ago

Legacy Health Tualatin/Oregon/US, United States

Overview: Relocation assistance available for nurses new to Legacy · The Legacy nursing philosophy focuses on patients and their families. Our nurses embody this philosophy in everything they do, as advocates, communicators, problem-solvers and caregivers. Their expertise is soug ...