Administrative Specialist - McLean, United States - GDIT

GDIT McLean, United States

Found in: Talent US C2 - 4 days ago

Full time

Description

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

Working in a discreet environment handling sensitive and personal information daily
Completing transactional duties with special attention to detail, being organized, and multi-tasking
Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

The AA is expected to work largely independently while relying on fellow AAs, MSAs, the GTM, and their senior managers for guidance
The bulk of the responsibilities are administratively transactional and the AA will be asked to be proactive, resourceful, and a positive individual that is able to represent their primary department to visitors of all levels of seniority
No travel is required for this position
The AA should be able to perform back-up duties for other officers within the work unit to ensure administrative support coverage
The AA should be able to perform basic functions across multiple Sponsor systems to include: Outlook, MS Office, and the Sponsor Access Request System
The AA should be able to perform basic IT skills, specifically updating and monitoring spreadsheets and other records in MS Office applications, to include Excel and Word
The AA will be asked to understand basic use of the Sponsor's Internal Communication Tool, Sponsor Expense System, and the Sponsor's Travel planning databases
The customer is willing to support training through Sponsor programs and the company providing ongoing job training to meet core competencies
Prior sponsor experience is preferred
The AA will be asked to initiate and monitor check-in/out procedures for personnel, including submitting new user accounts and access requests on a regular basis and will send status reports of the actions to management groups within the office
The AA will also be responsible for opening/closing conference rooms each day and could be asked to act as the Vault Custodian
The AA will be responsible for greeting and escorting visitors and guests along with coordinating VIP access parking and compound access
The AA will also coordinate visitor access by passing needed security clearance information
The AA will also act as the backup timekeeper for the department and may serve as a backup to other departments as well
The AA will manage or assist in managing the administrative workflow and day-to day activities of a work unit
The AA will lead the day-to-day administrative activities in the department and may be asked to surge or fill in where necessary to other departments within the Mission Center
The AA will also assist in preparing books for interview panels by compiling and organizing the books as directed by department management
Update and manage shared folders on the system, updating postings, announcements, documentations, calendars, and organizational charts
Completes tasks as assigned by leadership. Actions are tracked via the Sponsor Action Tracking tool and coordinated between other Directorate entities

WHAT YOU'LL NEED TO SUCCEED:

The position requires an active TS/SCI with Polygraph clearance
HS Diploma and 7 years of relevant experience or equivalent combination of education and experience
Core hours are expected to be at minimum of or ; the AA will be asked to work from 0800 to 1800 twice weekly
Proficient Word, Excel, Outlook, PowerPoint
Able to perform duties with minimal supervision and some team interaction
This position is on customer site

GDIT IS YOUR PLACE:

401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certifications
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#JET

#CJPost

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

Scheduled Weekly Hours:

Travel Required:

10-25%

Telecommuting Options:

Onsite

Work Location:

USA VA McLean

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