Contracts and Grants Specialist - Honolulu, United States - University of Hawaii System

Description

Title:
Contracts and Grants Specialist


Position Number:

Hiring Unit:
Water Resources Research Center


Location:
Manoa Campus

Date Posted: 04/30/2024

Closing Date: 05/17/2024


Band:
B


Salary:
salary schedules and placement information


Full Time/Part Time:
Full Time

Month: 11-month


Temporary/Permanent:
Permanent

Bargaining Unit Code: 08

Water Resources Research Center, University of Hawai'i at Manoa, invites applications for a full-time, 11-month appointment of a Contract and Grants Specialist position number This is a non-faculty, permanent Administrative, Professional and Technical (APT) position.

The WRRC ) is an Organized Research Unit of the University of Hawai'i whose mission is to promote understanding of critical state and regional water resource management and policy issues through research, community outreach, and public education.

The center has ten tenured or tenure-track faculty, 24 affiliate research faculty, four permanent staff members, and nine extramurally-supported researchers.

WRRC supports water research across the campus and serves as the coordinating entity for water research and community engagement by faculty, staff, and students from all relevant disciplines.

Duties and Responsibilities

1.

*Conducts comprehensive research of funding trends, policies, and guidelines to identify grant development strategies and relevant grant funding opportunities from federal agencies, foundations, and other sources in the area of water quality, public health science, ecology, hydrological sciences, water and wastewater engineering, and environmental assessment and protection.

2. *Collaborates with current and future faculty, researchers, and departmental administrators to understand research priorities and funding needs within WRRC.

3. *Assists WRRC faculty and staff in preparing grant applications for submission including review, organization, and submission through MyGrant. Provides guidance on grant proposal structure, content, and formatting to maximize competitiveness.

4. *Works with Office of Research Services (ORS) to determine the status of impending awards. Works with WRRC Fiscal office to establish new accounts upon receipt of award.

5. *Establishes and maintains relationships with funding agencies, program officers, and potential collaborators to explore partnership opportunities.

6.

*Assists with award processes, including allowable and allocable charges, prior approval requests, re-budget requests, no-cost extensions, special purchases, tracking reporting deadlines, addressing funding agency inquiries, and grant performance indicators.

7. *Directs the provision of contract and grants management that includes the establishment, maintenance, and closing of accounts.

8.

*Responsible for ensuring that WRRC is in compliance with all federal, state and University policies and procedures regarding federal grant administration and management.

9. *Performs monthly budget tracking and reconciliation for awards. Monitor grant balances and provide WRRC faculty and staff historical expenditure data, make recommendations for grant planning and closeout.

10. *Creates and processes subcontracts for grants and contracts as necessary.

11. *Manages and monitors extramurally funded personnel and payroll transactions related to FTE and funding changes. Maintain accurate record-keeping for the WRRC.

12. *Reviews and approves procurement transactions for extramurally funded projects.

13. *Prepares summary quarterly and annual budgetary reports for fiscal oversight, including program forecasting.

14.

*Provides updates to the departmental PI?s but also works independently to meet multiple program project deadlines, tasks, and demands under short time constraints.

15.

*Assists the Director of Water Resources Research Center (WRRC) with planning, developing, implementing and leading trainings and workshops for WRRC faculty and PIs on grant writing and proposal submission processes.

• Tracks, facilitates, and organizes legislative efforts made on behalf of the WRRC.
• Participates in long-term strategic planning for all WRRC when necessary.
• Assists and coordinates special projects for WRRC by establishing and maintaining collaborative endeavors that ensure department achieves its mission.
• Other related duties as assigned.
• Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in business administration, business management, environmental science, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for contracts, grants and/or program management, financial or cost accounting, non-profit administration or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of business administration/Management, budget/grants administration, financial accounting, non-profit administration, or related field as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with contracts and grants management and intramural and extramural funding.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and use various relevant programs for word processing, spreadsheet editing, and communications.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
• Demonstrated understanding of funding policy issues.
• Demonstrated knowledge of business/academic concepts and strategy.
• Demonstrated ability in preparing reports, documents, and communications dealing with the proposal development and funding sources.
• Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.
• Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying administrative policies and procedures.

Desirable Qualifications

• Master's Degree in Business Administration/Management, Project Management, or related field.
• Experience as a Grant Development Specialist or Project Administrator for a research, academic, or business institution.
• Strong experience with procedures and regulations pertaining to federal grants, contracts, and cooperative agreements and with applicable state regulations.
• Experience in a sponsored projects office or business office handling pre-award functions for extramurally funded grants and contracts.
• Experience assisting with grant submissions to varying state and federal agencies and other funding agencies.
• Familiarity with UH and RCUH policies and procedures.
• Familiarity with grant funding databases, search engines, and resources.
• Experience using the Kuali Financial System (KFS), MyGrant, , Grants Online, , and other applicable software applications or similar systems.
• Familiarity in the field(s) of climate science, hydrological sciences, water quality, public health science, ecology, water and wastewater engineering, and environmental assessment and protection.

To Apply:

Note:
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Applicant must submit the following:

• Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met;
• Resume;
• Names and contact information (telephone number and email addresses) of at least three professional references;
• Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.).

Inquiries:
Tamara Kong;

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

For more information or inquiries regarding these policies, please refer to the following link:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies.

As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request:
The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).

Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.

Determination on requests for reasonable accommodation will be made on a case-by-case basis.

For further information, please refer to the following link:

Agency University of Hawaii

Website