Administrative Assistant - New York

Overview · The National Urban League seeks a forward-thinking Administrative Assistant in the Talent Management department. Under the supervision of the Vice President, Human Resources, the Assistant will be responsible for a broad range of high level administrative and operation ...

Job description

Overview

The National Urban League seeks a forward-thinking Administrative Assistant in the Talent Management department. Under the supervision of the Vice President, Human Resources, the Assistant will be responsible for a broad range of high level administrative and operational support across a complex portfolio of initiatives, partnerships, contracts and convenings related to the Whitney M. Young Jr. Center for Leadership.

The ideal candidate is organized, analytical, and results-oriented administrator who exercises sound judgement, discretion and attention to detail while supporting executive staff and cross functional collaborators. This individual must be comfortable managing multiple workstreams, navigating shifting priorities, and coordinating time sensitive activities with internal and external stakeholders. The Assistant must also be a consummate professional who works well in a team environment and is willing to pitch in where and when necessary to support the mission and goals of the department.

Responsibilities

Essential Functions:

• Maintains, manages, and coordinates the Vice President's meeting and travel calendar using Microsoft Outlook, including meetings with internal and external stakeholders; proactively resolves conflicts and attempts to ensure alignment across competing priorities.
• Manages and tracks the contract process, working in coordination with the team's designated contract lead; supports the preparation, routing, execution, amendment, and monitoring of consultant and vendor agreements
• Assists in the development and management of processes.
• Manages transportation and accommodation arrangements and coordinates all other meeting-related logistics.
• Supports leadership training initiatives and special projects.
• Submits and tracks and reconciles invoices, payments, and expense reports; maintains organized records and follows up as needed to ensure timely processing.
• Schedules meetings; prepares agendas; and records minutes for weekly meetings.
• Assists in the drafting of documentation, and management of administrative and operational processes associated with the WMYCL, including tracking tools, templates, timelines, and internal workflows to support efficient execution of the WMCL initiatives
• Exercises professional judgment, sensitivity, and discretion in the execution of assigned responsibilities.
• Supports the Talent Management team with special projects, as assigned
•  

Qualifications

Education:

• Bachelor's degree in business administration or related field or an acceptable combination of

experience and training.

Experience:

• Experience working in a fast-paced
• At least five years of experience providing administrative or project management

Knowledge & Skills:

• Strong written and verbal communication
• Proficiency in meeting platforms (Teams and Zoom)
• Excellent organizational and time-management skills with the ability to prioritize multiple tasks effectively Strong time management
• Advanced technology proficiency
• Must have advanced knowledge of
• Must be organized and detail
• Expert-level skills with Microsoft Excel, PowerPoint, and
• Must have strong interpersonal skills and be able to manage sensitive and confidential
• Must demonstrate poise, tact, and
• Must be able to interact and communicate with individuals at all levels of the
• Ability to travel 10%-15%
• Hybrid position

Physical Requirements:

• Prolonged periods sitting at a desk and working on a
• Must be able to lift to 15 pounds at

To Apply: Click the link below to submit your resume & cover letter  

Deadline to Apply: March 6, 2026

WE ARE AN EQUAL OPPORTUNITY EMPLOYER The National Urban League is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity ("EEO") laws. The National Urban League strictly prohibits discrimination against any employee or applicant for employment because of the individual's race, color, sex (including pregnancy), religion or creed, national origin, alienage, citizenship, age, sexual orientation, disability, gender identity or expression, sexual and reproductive health decisions or decision making (of employees or their dependents), familial status, marital status, partnership status, genetic predisposition or carrier status, military status, domestic violence victim status, arrest or pre- employment criminal conviction record, or any other characteristic protected by law. This policy applies to all National Urban League activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, discipline, and discharge. This policy also bans discriminatory harassment. Employment at the National Urban League is at-will.