Administrative Assistant - New York

Only for registered members New York, United States

11 hours ago

$38,000 - $65,000 (USD) per year *

* This salary range is an estimation made by beBee

Only W2 no C2 · CJOB TITLE: · Executive Assistant · POSITION SUMMARY · This Executive Assistant position will provide comprehensive administrative support to three Executive Officers. This individual must effectively work with Senior Executives, their Executive Assistants, team m ...

Job description

Only W2 no C2

CJOB TITLE:
Executive Assistant

POSITION SUMMARY
This Executive Assistant position will provide comprehensive administrative support to three Executive Officers.

This individual must effectively work with Senior Executives, their Executive Assistants, team members within and outside the department, employees throughout the company, as well as with external business partners and contacts.

This position requires excellent organizational and communication skills, strong attention to detail, the ability to multitask and meet demanding deadlines, being flexible as priorities change, and having discretion in handling confidential information.

The person in this position will work in a fast-paced environment supporting multiple team members and handling various requests simultaneously.

The ideal candidate is proactive, engaging, organized, and a team player.

PRIMARY RESPONSIBILITIES:

Manage calendar and daily priorities for executives, including heavy calendar/meetings coordination
Handle all aspects of administrative support in a timely and professional manner
Handle travel arrangements and travel expense reports
Answer, direct, and screen telephone inquiries and meeting requests
Plan and coordinate meetings, conferences, and conference calls (both on-site and off-site), with high attention to detail and follow-up
Coordinate all meeting materials for executives
Liaise within the department, across the organization and with external partners, including other Executive Assistants
Maintain supplies and handle other administrative duties as assigned
Greet executives guests and escort them to and from meetings
Review and/or revise memos, letters, presentations and reports on behalf of executives
Provide back-up administrative support for other Executive Assistants within Risk Management to ensure coverage during business hours

Required Qualifications:

5 years administrative experience supporting a senior level executive in a corporate environment
Bachelors Degree preferred
Detail oriented with strong follow-up and organizational skills
Motivated, self-starter who can anticipate and proactively address issues
Ability to multi-task and set priorities; flexibility in a fast-paced corporate environment
High level of professionalism with strong interpersonal skills
Demonstrates initiative, exercises good judgment, and makes appropriate decisions
Excellent written and verbal communication skills
Team player and department ambassador
Demonstrates solid problem-solving skills
Polished and professional always
Dependable and flexible, willing to respond to occasional high priority items after business hours
Ability to maintain confidentiality and accuracy of data
Proficiency with Microsoft Word, PowerPoint, and Outlook

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