Administrative Assistant - New York
8 hours ago
Job description
About The RoleBochner PLLC is seeking a Litigation Administrative Assistant to support attorneys within our Litigation Group.
This role is ideal for an experienced legal administrative professional who is highly organized, detail‑oriented, and comfortable managing multiple priorities in a fast‑paced law firm environment.
The Litigation Administrative Assistant plays a critical role in ensuring litigation matters run efficiently, deadlines are met, and attorneys receive reliable day‑to‑day administrative supportKey Responsibilities
Administrative & Litigation Support
Provide comprehensive administrative support to litigation attorneys across multiple matters
Manage attorney calendars, including internal and external meetings, deadlines, and reminders
Prepare attorney admission applications for new states and districts as needed
Coordinate logistics for meetings and travel
Maintain and organize electronic case files and internal documentation
Serve as a point of contact for internal staff, clients, vendors, and court personnel
Work closely with the Litigation Paralegal Manager to prepare and distribute reports
Practice & Office Support
Assist with billing support, time entry review, and administrative reporting
Manage incoming and outgoing correspondence and email communications
Support attorneys with routine administrative tasks to ensure efficient workflow
Handle confidential and sensitive information with discretion
Perform additional non‑billable administrative duties as assigned
If based in the New York office, prepare and send mailings and courtesy copies of filings as needed
Team Collaboration
Collaborate closely with attorneys, paralegals, and administrative staff
Communicate clearly and professionally with internal and external stakeholders
Contribute to a collaborative, solutions‑oriented team environment
Qualifications
Required
2-3 years of experience as a legal administrative assistant, legal secretary, or similar role in a law firm
Familiarity with litigation practices, court deadlines, and calendaring
Strong organizational and time‑management skills
Exceptional attention to detail and accuracy
Proficiency with Microsoft Office (Word, Outlook, Excel, Teams) and Adobe Acrobat Pro
Strong written and verbal communication skills
Ability to manage competing priorities in a fast‑paced environment
Professional judgment, discretion, and reliability
Ability to work independently while collaborating with a remote team
Preferred
Bachelor's degree or equivalent professional experience
Prior experience supporting litigation attorneys
Work Environment & Physical Requirements
Sedentary role requiring extended periods of sitting and computer use
Regular typing and document handling
Occasional standing and movement within the office or court settings
Regular verbal communication with attorneys, staff, and clients
Ability to use standard office equipment and computer systems
Equal Employment Opportunity
Bochner PLLC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.
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