Administrative Project Specialist - Schaumburg, United States - Society of Actuaries Research Institute
Description
Administrative Project Specialist
- _This is a hybrid position within a 100-mile radius of our home office in Chicago, IL._
Your Purpose:
The primary function of this position is to provide expert-level project management support and coordination of multiple ongoing projects in the Governance Department.
What You'll Do:
- Collaborate with the Director of Governance to lead governance and volunteer projects, including board meetings, committee activities, orientations, social events, and administrative tasks.
- Manage projects and processes for the Board of Directors and committees:
- Develop and monitor registrations for major committee/board meetings.
- Compile agenda packets for Board of Directors meetings.
- Collaborate on creating background information, presentations, and graphics.
- Coordinate logistics for various meetings and provide onsite support.
- Maintain project resource materials and online resources.
- Coordinate the development and distribution process for content materials used in Board and Leadership/Orientation meetings.
- Manage annual awards and take meeting notes for conference calls and meetings.
- Manage processes related to the Board of Director Annual Meeting activities:
- Manage guest invitation's process to specific activities.
- Distribute and track invitations for ASA/FSA anniversaries.
- Arrange gifts and awards for special guests.
- Maintain records of retiring board members' gifts and awards.
- Nominating Committee Management:
- Develop systems for collecting, monitoring, and reporting election nominees.
- Monitor the elections timeline and maintain historical election statistics.
What You'll Need:
- Bachelor's Degree or equivalent experience
- 13 years of project coordination/management experience or supporting higherlevel managers/executives is preferred
- Strong verbal and written communication skills; adept at multitasking with attention to detail
- Ability to make administrative decisions and anticipate needs for process improvement
- Advanced analytical and critical thinking skills for organizing and summarizing information
- Demonstrated interpersonal skills for working with diverse groups and senior management
- Expertise in Microsoft Office polling technology, and ability to adapt to new software
Other titles consider:
Administrative Coordinator, Administrative Assistant, Project Coordinator, Support Administrator.
What We Offer:
-
Competitive Compensation: We understand the value of your contributions, and we ensure that you are rewarded competitively for your skills and dedication.
-
Generous Paid Time Off: Achieve a work-life balance with ample paid time off, giving you the flexibility, you need for personal and family responsibilities.
-
Professional Development: We invest in our team's growth. Take advantage of opportunities for continuous learning and career advancement, including tuition reimbursement and continuing education funding.
-
Health and Wellness: Your well-being is important to us. Enjoy access to comprehensive health benefits, wellness programs, including our Employee Assistance program (EAP) and wellness reimbursement.
-
Disability Coverage:Gain peace of mind with our comprehensive disability coverage, including life, short-term, and long-term disability benefits.
-
Retirement Planning: Secure your future with our 403(b) plan and generous employer contribution.
-
Maternal/Paternal Leave:Embrace parenthood with confidence, knowing that we've got you covered every step of the way. Our maternal/paternal leave policy is designed to give you the time you need to bond with your newest family member without worrying about work.
-
Flexible Work Environment: Embrace a flexible hybrid environment that supports your productivity and work-life balance.
-
Diversity and Inclusion: We celebrate diversity and foster an inclusive workplace where everyone's unique perspectives are valued.
More jobs from Society of Actuaries Research Institute
-
Marketing Specialist
Chicago, United States - 3 days ago
-
Junior Salesforce DevOps Engineer
Chicago, United States - 3 days ago
-
Marketing Specialist
Chicago, United States - 3 weeks ago